The I-9 Audit Log report lists I-9 form activity for a selected date range. It shows each action taken on an employee's I-9, including who created, signed, waived, or restarted a form and when. The report supports I-9 compliance monitoring and form history review across a workforce.
The report is available in the Payroll tab of My Reports.
The I-9 Audit Log report is available only when Work Eligibility is enabled and HCM Payroll is active. If either requirement is not met, the report does not appear in My Reports. A direct URL to the report returns a Forbidden error.
Navigation
The My Reports search bar can be used to search R365's entire catalog of reports.
Open the Reports app.
Navigate to My Reports.
Enter all or part of the report name in the search bar.
The Results tab will open with the list of search results.
From beneath the report name, click Run to run the report with the selected report view.
-OR-
Click Customize to adjust the report parameters and run the report.
Report parameters
Parameter | Description |
|---|---|
Start Date | The start of the date range for the report. |
End Date | The end of the date range for the report. |
Employees | Limits results to one or more selected employees. Defaults to all employees. |
Legal Entities | Limits results to one or more selected legal entities. Defaults to all legal entities. |
Event Types | Limits results to specific event types: Closed, Created, Deleted, Signed, Updated, or Waived. Defaults to all event types. |
Group By | Groups results by Employee or by Event. |
Report Columns
The report header shows the filters applied to the results: Date Range, Employees, Event Types, Legal Entities, and Grouped By. The footer shows who ran the report and when.
Column | Description |
|---|---|
Employee | The employee whose I-9 record is associated with the entry. |
Event Date/Time (UTC) | The date and time of the event, in UTC. |
Event | The type of I-9 event. |
User | The user who performed the action. |
Description | A description of the action taken on the I-9 record. |
An empty result set displays a single blank row.
FAQ
Why doesn't the I-9 Audit Log report appear in My Reports?
The I-9 Audit Log report requires both Work Eligibility and HCM Payroll to be active on the account. If either is not enabled, the report does not appear in My Reports, and entering the report address directly in a browser returns an access-denied error. Contact your R365 administrator to confirm both features are enabled. Work Eligibility Overview
What do the event types mean?
Event types track specific actions taken on an employee's I-9 record. Created means an I-9 was started for the employee. Signed means the employer or employee signed the form. Waived means the I-9 was waived because the employee's form is on file outside R365. Deleted, Updated, and Closed reflect other changes to the record. Work Eligibility Page
What does a blank row in the report mean?
A blank row means no I-9 events match the selected filters. Try widening the date range or clearing the Employees and Event Types filters to check whether results exist for the period. My Reports