Custom GL Types are created from either the 'Create' menu in the Restaurant365 header, or from the '+Create' button on the top of the GL Types page.
Restaurant365 includes the following GL type presets, which can serve as a guide for creating custom GL types tailored to specific reporting needs:
Security
Users must have the following permission to create GL Types:
General Ledger → GL Types → Create GL Types
These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.
Create a GL Type
Click steps to expand for additional information and images.
1) Create a new GL Type record.
From the 'Create' Menu:
Open the menu from the '+Create' button in the Restaurant365 header.
Click 'GL Type'.
From the GL Types Page:
Navigate to the GL Types page.
Click the '+Create' button in the top right.
GL Type Record General Tab
2) Name the new GL Type as it should appear on the financial report.
3) Assign the financial report.
4) Assign the appropriate accounting type.
When Balance Sheet is selected as the 'Financial Report', the accounting type options are:
Asset
Liability
Equity
When Profit & Loss is selected as the 'Financial Report', the accounting type options are:
Sales
COGS or Prime Cost
Operating Expense
Non Controllable Expense
Corporate Overhead & Other
Income Tax
5) Set the typical balance as debit or credit.
GL Type Record Report Settings Tab
6) Set the sort order on financial reports.
Refer to the GL Type Presets table above to align the new type with existing GL Types on the report.
7) Turn off Show Total. (Optional)
Uncheck the box to disable the 'Total' line item for this GL Type on the financial report. (Default is 'On')
8) Define Percent Of to modify the % Based On column of the financial report. (Optional)
None - no special calculations occur for this account on the financial report. (Default)
Type - reveals the Percent of Type field. In combination, this makes the financial report display the account value in the '% Based On' column as 'Type: selected Percent of Type'.
Account - reveals the Percent of Account field. In combination, this makes the financial report display the account value in the '% Based On' column as 'Account: selected 'Percent of Account'.
9) Turn on Show Running Total. (Optional)
This adds a new running total line item to the financial report. When selected, the 'Running Total Label' and 'Running Total Percent Of' fields will appear.
a) Label the Running Total line as it should appear on the financial report. (Required)
b) Define Running Total Percent Of to modify the % Based On column of the running total line on the financial report. (Optional)
None - no special calculations occur for this account on the financial report. (Default)
Type - Reveals the Running Total Percent Of Type field. In combination, this makes the financial report display the value in the '% Based On' column as 'Type: selected 'Percent of Type'.
Account - Reveals the Running Total Percent Of Account field. In combination, this makes the financial report display the value in the '% Based On' column as 'Type: selected 'Percent of Account'.
10) Save/Close.
The Save menu (A) includes options to:
Save - Saves changes and remains in the current GL Type record.
Save and New - Saves changes and creates a new GL Type record.
Save and Close - Saves changes and returns to the previous screen.
To close the record without saving any changes, click the X button in the top right (B).
