AR Paid Invoice

Updated on 23 Jul 2024
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The AR Paid Invoice report generates a list of accounts receivable invoices with their applied payments so that Accounting users can collect outstanding payments faster by providing the necessary information to customers. The report lists all accounts receivable invoices with an invoice date in the specified date range, broken out by GL account, regardless of whether the invoices have been paid.

This report is particularly useful for tracking payment and credit details applied to each invoice. When an invoice contains lines for different GL accounts, it is listed under each relevant GL account, offering a comprehensive view of receivables and their impact on these accounts.

In the Reports section of the left navigation pane, select My Reports.
The My Reports screen appears.
At the top of the My Reports screen, select Customers.
The screen generates a list of reports in alphabetical order.
Locate the AR Paid Invoice report.
Select Customize to adjust the report parameters and run the report.

Report Parameters

	Field	Description
1	Filter By	A list of all filter categories. Filter categories will vary based by report.
2	Filter	A list of filter options, determined by the 'Filter By' category selected (#1).
3	Start	First date for which to pull data for the report. The 'Start' and 'End' parameters create the date range for which data is generated. The report then displays data for all dates within the date range, including the start and end dates.
4	End	Last date for which to pull data for the report. The 'Start' and 'End' parameters create the date range for which data is generated. The report then displays data for all dates within the date range, including the start and end dates.
5	Show Unapproved	If set to Yes, the report includes data from unapproved transactions. If set to No, the report shows only data from approved transactions.
6	View options	This section provides options to select, save, edit, or delete a report view.
7	Run	Generates the report. Click the down arrow to the right of the Run button to export, email, or print the report.

Report Columns

Column	Description
Customer	Name of the customer expected to pay the invoice.
Invoice #	Number used to identify the invoice.
Inv Date	Date on the invoice. This is usually the date when the invoice was created or sent to the customer and is configured on the AR Invoice record.
Inv Amt	Total amount owed on the invoice.
Amt Paid	Amount that has already been paid on the invoice.
Credit Amt	Amount of credit applied to the invoice, if any.
Remaining	Amount still owed by the customer. This might be the whole amount, a partial amount, or zero, depending on how much the customer has already paid. If Amt Paid is equal to Inv Amt, Remaining is 0.00.
Check #	Number used to identify the check with which the customer paid the invoice, if paid by check.
Check Date	Date on the check, if paid by check.
Credit #	Identification number associated with any credit memos or credits applied to the invoice. This column helps users track and reference specific credits that have been issued and applied against invoices, providing clarity on adjustments made to the payable amounts.
Credit Date	Date on any credit memos or credits applied to the invoice.
Comment	Any comments attached to the invoice appear in this column.