The locations tab is part of the User Record and is where user location access is managed. Access can be assigned individually by selecting specific locations, or in bulk by legal entity or location reporting category.
Users & Security Limits
Users who have permissions related to user management, including creating and editing user roles, permissions, assigned locations, and report roles, can only edit within their own access level. Learn more about user editing restrictions and access levels.
The User's default Location cannot be removed or have its Legal Entity or Location Reporting Entity removed from the 'Locations' grid.
Locations Tab Buttons and Fields
Button/Field | Description | |
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1 | All Locations | Grants the user access to all existing and future locations. |
2 | Specific Locations | Grants the user access to the selected locations.
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3 | By Legal Entity | Grants the user access to existing and future locations for the selected legal entity(ies). When selected, users have the following options:
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4 | By Location Reporting Category | Grants the user access to all of the locations assigned to the child location Reporting Categories chosen from the listed Parent Location Reporting Category fields.
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Search Locations | ||
5 | Search Locations | Displays all locations in R365. |
6 | Search | Filters the locations to the entered text. |
7 | Location Checkbox | Selects the checkbox for bulk edits. When one or more locations are selected, an option to Add Selected will appear in the box. |
8 | + Button | Adds the location to the applied locations box and grants the user access to the location. |
9 | + Add All | Adds all displayed locations to the the applied locations box and grants the user access to the locations. |
Applied Locations | ||
10 | Applied Locations | Displays the locations that have been added to the user. |
11 | Search | Filters the applied locations to the entered text. |
12 | Location Checkbox | Selects the checkbox for bulk edits. When one or more locations are selected, an option to Remove Selected will appear in the box. |
13 | X Button | Removes the location from the applied locations box and removes access to the location. |
14 | - Remove All | Removes all locations from the applied locations box and removes user access to all displayed locations. |