Working with Currency Conversion Factors

This article describes tasks performed on the Currency Conversion Factors screen. Accounting Admin users use this screen to configure which currencies are available on transactions so that other users can view this information on transactions when a currency conversion is applied.

The following currencies are supported:

Mexican Peso
U.S. Dollar
Canadian Dollar

This feature is available only to Early Adopters. Contact your CSM or R365 Support to learn how Alternate Currency Entry can enhance your R365 experience!

The first time a user accesses the screen, an Add Local Currency button appears in place of the Add Currency button. Once the local currency is added, this becomes the Add Currency button, and the local currency cannot be changed.

Navigation Steps

Open the Admin application.
Expand the Accounting category.
Select Currency Conversion Factors.

Search

Navigate to pages with the R365 global search bar:

Enter all or part of the page name in the R365 global search bar.
Select the page from the results list.

Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.

Adding a local currency

Select Add Currency.
The Add Currency dialog box appears.
This option only appears if the local currency has not been set.
From the Currency drop-down menu, select the default currency for your organization.
Click Save.
A confirmation dialog box appears.
Select Save to confirm the selection.
The local currency is set.

Adding a new currency

Select Add Currency.
The Add Currency dialog box appears.
From the Currency drop-down menu, select the currency to add. Options include:
- Mexican Peso
- U.S. Dollar
- Canadian Dollar
The Abbreviation field fills automatically.
In the Conversion Factor field, enter the multiplier to use in conversion calculations.
In the Effective Date field, select a date from the calendar menu or enter the date on which the new currency becomes available to users.
(Optional) Select the Available in transactions checkbox to make the currency available for use.
Select Save.
The new currency is added.

Editing a currency

Locate the row for the currency that needs to be updated and select the three dot butt.
The Action menu appears.
From the Action menu, select Create new factor.
The Create new factor dialog box appears.
In the Conversion Factor field, enter a new multiplier to use in conversion calculations.
In the Effective Date field, select a date from the calendar menu or enter the date on which the updated factor goes into effect.
Select Save to save the new factor and close the dialog box
or
Select Save and Add Another to save the new factor and continue adding future factors and effective dates.

Making a currency inactive

Locate the row for the currency that needs to be updated and select the three dot button.
The Action menu appears.
From the Action menu, select Make Inactive.
In the resulting confirmation dialog box, select OK to confirm the action.
The currency is inactive and cannot be used in transactions.

Deleting a currency

Only currencies with no historical data can be deleted.

Locate the row for the currency that needs to be updated and select the ellipsis icon.
The Action menu appears.
From the Action menu, select Delete.
A confirmation dialog box appears.
Select Delete to confirm.
The currency is deleted.

Viewing the history of a currency

Locate the row for the currency that needs to be updated and select the ellipsis icon.
The Action menu appears.
From the Action menu, select View history.
The Currency Conversion History sidesheet appears.
Review a history of changes to the selected currency.