Vendors Page

Name

Common name for the vendor.

Priority

The priority status assigned to the vendor, which determines the priority field on the invoice. Vendor priorities assist in identifying and prioritizing the payments on a payment run that should be processed first to optimize cash flow.

Payment Hold

Indicates whether the vendor is on a payment hold, with options displayed as yes or no:

Yes: The vendor is on payment hold, preventing payments until the hold is removed.

• Payment Run: Invoices for the vendor, even if due, are excluded from payment runs.

• Manual Payment: The vendor does not appear in the vendor list when processing a manual payment.

No: The vendor is not on a payment hold and can be paid through standard processes.

Number

The identification number used by the organization to reference the vendor or any other value used to sort or identify vendors.

Email (Primary Contact)

The primary email address for the vendor.

This is the email that will receive purchase orders.

Vendor Group

Vendor group to which the vendor is assigned.

Tax ID

The Tax ID for the Vendor, which may be the EIN (Employer Identification Number).

Comment

Displays user entered text added to the comment field of the vendor record.

Is Restricted Use

Indicates whether the vendor is available to users with restricted vendor access.

Yes: The vendor is not available to users with restricted vendor access.

No: The vendor is available to users with restricted vendor access.

Entry

Displays the method by which invoices are entered into R365: by account or by item.
By Account: organizes invoice details by general ledger (GL) accounts. Instead of listing individual items, users allocate costs directly to the appropriate GL accounts. By Item: allows users to input invoice details based on specific items. Each item is listed individually, including its quantity, unit cost, and total amount.

Payment Method

Displays the payment method by which the vendor will be paid when creating payments:

• R365 Payments

• ACH

• Check

• Credit Card

• Auto-Direct Debit

Last R365 Payment Method

Displays the most recent payment method used by R365 payments for the vendor:

• Check

• ACH

• vCard

R365 Payments

Displays the current vendor status with R365 Payments:

• Yes: the vendor is setup for use with the R365 payments service

• No - Complete: The vendor

Phone

Phone number for the primary contact.

Street 1

The vendor’s mailing address street 1.

Street 2

The vendor’s mailing address street 2.

City

The vendor’s mailing address city.

State

The vendor’s mailing address state.

Zip

The vendor’s mailing address zip.

Primary Contact

The primary contact for the vendor.

Inactive

Displays the inactive selection for the vendor: yes or no.

Yes: The vendor is inactive and cannot be selected in other areas of the software.

No: The vendor is active and can be selected in other areas of the software.

1099 Company Name

The name that matches the Tax ID - EIN.

Default 1099 Form

Displays the default 1099 form selected for the vendor:

• 1099-NEC

• 1099-MISC

• 1099-INT

Default 1099 Box

Displays the default 1099 box selected for the vendor.

Default 1099 Form “Allow Override”

Displays the selection made for the vendor on the 1099 tab.

Yes: Allow box override.

No: Do not allow box override.

1099-MISC

Displays the status of the 1099-MISC form: active or inactive.

1099-MISC Box

If the 1099-MISC form is active, the 1099-MISC box selection is displayed in this column.

1099-NEC

Displays the status of the 1099-NEC form: active or inactive.

1099-NEC Box

If the 1099-NEC form is active, the 1099-NEC box selection is displayed in this column.

1099-INT

Displays the status of the 1099-INT form: active or inactive.

1099-INT Box

If the 1099-INT form is active, the 1099-INT box selection is displayed in this column.

Exclude from 1099 Processing

Displays the user selection for excluding the vendor during 1099 processing: yes or no.

Yes: The vendor will be excluded from 1099 processing.

No: The vendor will not be excluded from 1099 processing.

Check Name

Displays the vendor name as it appears when printed on a check from within Restaurant365.

Bank Account Number

Displays the vendor bank account number to be used in ACH and positive pay files.

Routing Number

Displays the vendor routing number to be used in ACH and positive pay files.

Default Expense Account

Displays the default expense account that is automatically populated when entering invoices for the vendor.

Payment Term

Payment terms to be applied to the vendor.

Default Mark as Paid

Displays the selection for default mark as paid: yes or no.

Yes: The vendor will be marked as paid automatically when an invoice is approved.

No: The vendor will not be marked as paid automatically when an invoice is approved.

Created By

Name of the person who created the vendor in the R365.

Created On

Date when the vendor was created.

Modified By

Name of the person who last updated the vendor.

Modified On

Date when the vendor was most recently updated.