System Setup: Petty Cash in the DSS

This article reviews the setup for Petty Cash within the DSS. The related settings are found on the 'System Preferences' page and on Location Records. 

Typically, organizations that track Petty Cash as part of DSS Deposits are paying out non-cash tips (credit card tips) in excess of their cash receipts for the day.  The remaining non-cash tips are then funded from Petty Cash, depleting the Petty Cash balance. In the event that the cash receipts for the day were sufficient to cover non-cash tips, the excess cash could be deposited to Petty Cash, increasing the Petty Cash balance.

Enabling Petty Cash in the DSS for a Location

Petty Cash is not included for DSS Deposits by default, and must be enabled. For Locations that do track Petty Cash as part of their Deposits, Petty Cash can be activated by checking the 'Petty Cash in Daily Close' setting on the 'POS Integrations' tab of the associated Location Record.

When Petty Cash is included in the DSS, additional 'Petty Cash' fields are added to both the Classic and Smart Ops DSS Deposits. 

Classic DSS Deposit Tab

Smart Ops Deposits Step

Deducting Petty Cash From Deposits

Depending on how Deposits are counted within your organization, the system can be configured to deduct the Petty Cash amounts in Deposit calculations. Deducting Petty Cash is used when the Deposit amount entered is the cash count before Petty Cash in or out.

Example: Petty Cash Deducted
Deposit amount entered was counted before Petty Cash in/out Deposit Entered = $500 Petty Cash = $50 Total Deposit = $450 Classic Smart Ops

Example: Petty Cash Ignored
Deposit amount entered was counted after Petty Cash in/out Deposit Entered = $500 Petty Cash = $50 Total Deposit = $500 Classic Smart Ops

The global 'Deduct Petty Cash from Deposits' setting is found on the 'Miscellaneous' tab of the 'System Preferences' page.