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    Payroll Year End FAQ
    • 09 Oct 2024
    • 2 Minutes to read
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    Payroll Year End FAQ

    • Updated on 09 Oct 2024
    • 2 Minutes to read
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    Article summary

    Year End Dates

    What is the final payroll submission date for 2024?

    11 am MST on 12/27/2024

    Earnings associated with pay runs approved after the deadline will not have a pay date in 2024. These earnings will be paid in 2025 and will appear on 2025 tax documents. 

    What is the final date to submit payroll corrections?

    Any corrections for W-2s must be submitted to R365 Support by 12/31/24.

    W-2 corrections submitted after 12/31/24 will require W-2C requests.

    When will W-2s be available to employees?

    Paperless W-2s

    After W-2 filing is completed, R365 will automatically publish paperless W-2s for employees on 1/10/25. All employees will be able to access their tax documents via My Pay on the R365 Mobile App.

    Paper W-2s

    Paper W-2s will be printed and shipped to the legal entity address on file. These W-2s must be mailed to employees with a postmark of 1/31/25 to ensure IRS compliance.

    W-2s

    How can separated employees who opted into paperless W-2s access their W-2?

    Paper W-2s will be printed for all separated employees, regardless of their paperless W-2 selection. Paper W-2s are mailed to the legal entity address on file.

    Separated employees will not have access to My Pay and digital W-2s.

    Are W-3s mailed with W-2s?

    Yes, W-3s are mailed with W-2s.

    Can R365 mail W-2s directly to employees?

    No, R365 cannot mail W-2s directly to employees. Due to the sensitive nature of these documents and the possibility of employee address changes, W-2s are mailed to the legal entity so they can be accurately distributed.

    Can I print W-2s for my employees?

    W-2s will be printed for all employees and mailed to the legal entity. W-2s can also be manually printed after they are filed. PDF versions of W-2s will be available in the Documents folder and on employee records.

    Where will printed W-2s be mailed to?

    All paper W-2s are mailed to the legal entity address on file.

    What is the format for printing W-2 tax forms?

    W-2 forms are printed on either plain or blank perforated paper; both are acceptable to the agency.

    When printed on plain 8-1/2" by 11" paper, the employee's address is visible through a single-window, standard No. 10 business envelope (4-1/8" by 9-1/2", left-aligned window).

    Where can I find price information for W-2 fees and services?

    Pricing for W-2 fees and services can be found in the R365 Payroll Service Terms Addendum.

    Payroll Corrections

    How can I correct an error in an employee’s earnings, taxes, or deductions from this quarter?

    The steps to correct earnings, taxes, or deductions depend on the correction needed.

    Refer to the Payroll Corrections Guide for more information.

    How can I correct an error in an employee’s earnings, taxes, or deductions from a past quarter?

    Submit an R365 Support ticket for assistance correcting earnings, taxes, or deductions from a past quarter. Some adjustments may result in a W-2C request.

    Refer to the Payroll Corrections Guide for more information.

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