The Accrued Payroll Account drop-down on the Labor Estimates tab of the Location record specifies the GL account used to record payroll liability in Restaurant365. This account is credited daily as labor costs are imported from the POS and posted through the Daily Sales Summary. Each daily entry represents an estimated labor accrual, building the payroll liability over the course of the pay period.
These daily accruals are reversed when the payroll journal entry is posted. On the date of the payroll journal entry, the system trues up the estimated labor by debiting the Accrued Payroll Account and replacing the estimates with actual payroll amounts. This process clears the accrual balance, so the GL account should return to zero if all accruals and payroll entries are properly aligned.
Payroll liability activity—including daily accruals and the corresponding reversal entries—can be reviewed in the GL Account Detail report.
FAQ
Why did my accrual reversal post twice at period end?
This usually means the payroll journal entry for the period was approved more than once, a manual journal entry duplicated the reversal, or the entry was unapproved and re-approved after the automatic reversal had already fired. Review the GL Account Detail report for the Accrued Payroll Account to confirm whether more than one reversing entry hit the account for the period, then reverse or void the duplicate using the standard journal entry correction process.
Where do I find help with payroll journal entry approval errors or period-end mismatches?
See the Payroll Journal Entry Overview FAQ for approval errors and period-end total mismatches that aren’t tied to the accrual and reversal mechanic covered on this page.