For POS Integrated Locations, Restaurant 356 generates a Daily Sales Summary (DSS) each day for the prior day's Sales and Labor. The system also creates three DSS Journal Entries from the data on the DSS:
Sales
Labor
Statistical journal entry
DSS Journal Entries reflect the information as well as the Approval Status of the DSS that created them. The DSS Journal Entries are also the debits and credits that post to the General Ledger. This creates a direct link from the POS system to the GL.
Navigation
Navigation Steps
Open the Accounting application
Expand the General ledger category
Select DSS journal entries
Search
Navigate to pages with the R365 global search bar:
Enter all or part of the page name in the R365 global search bar.
Select the page from the results list.
Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.
Double-click the DSS Journal Entry to view in a new tab. Each DSS Journal Entry has a link to it's respective DSS at the top, below the Approval Status of the DSS Journal Entry.
Update DSS Journal Entries
No changes can be made to a DSS Journal Entry while viewing the DSS Journal Entry record. All changes must come from the DSS file from which the system generated the DSS Journal Entry.
To update a DSS Journal Entry, first open the DSS that generated it. The Approval Status of the DSS must be 'Unapproved' to make and save any changes to the DSS and the DSS Journal Entries. With the DSS in 'Unapproved' status, make the necessary changes to the DSS file and save the DSS record. After the user saves the DSS record, the changes appear on the DSS Journal Entries in the Accounting module.
Add Attachments
Two options for adding attachments to the DSS Journal Entry appear beneath the 'Details' grid:
Upload File - Uploads a file from the user's device
Attach from Documents - Opens the Attach from Documents to Process window to select uploaded documents directly from Documents to Process.
Users must have the following permission to see the Attach from Documents button: Accounts Payable → Docs to Process → View Docs to Process
Attach from Documents Window
Button/Field | Description | |
|---|---|---|
1 | File Name | The name of the document. |
2 | Pages | The number of pages included in the document. |
3 | Created On | The time and date that the document was added to Documents to Process. |
4 | Location | The Location assigned to the document. |
5 | Attach Button | Removes the document from the Documents to Process list and adds it to this journal entry.
|
6 | Search Bar | Searches the list for a specific document. |
7 | Filter | Creates one or more location filters for the listing. |
8 | Full Screen | Expands the window to fit the screen. Select the Minimize Screen icon to return the window to its original size. |
9 | Close | Exits the window. |
Approve / Unapprove DSS Journal Entries
The approval status of a DSS Journal Entry depends on the DSS record from which the system generates it.
DSS journal entries are automaticaly approved when the corresponding DSS record is 'Approved' in the DSS grid (or via mass DSS review).
Unapproving a DSS will unapprove the corresponding DSS journal entries.
Statistical Journal Entries
Statistical Journal Entries pull in Guest Count and Transaction Count daily from the DSS to track additional operational data for budgeting and reporting. The Guest Count and Transaction Count Statistical Accounts are the only default Statistical Accounts in the system. Learn more about user-created Statistical Accounts and how to import their data.