Delete an AP Invoice

  • Updated on Sep 9, 2026
  • 1 minute(s) read
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An unapproved AP invoice can be deleted when it is in an open fiscal period and has no applied AP payments or credit memos.

Deleting an invoice cannot be undone.

Security

Users must have the following permission(s) to delete an AP invoice:

Accounting:

  • Accounts Payable → AP Invoices → Delete AP Invoices

Inventory:

  • Food → AP Invoices → Delete AP Invoices

These permissions can be added to custom user roles or individual users. The Permission Access report can be used to determine which user roles or users already have these permissions assigned. For more information, see User Setup and Security.

Navigation Steps - Inventory

  1. Open the Inventory app.

  2. Select Invoices.

Navigation Steps - Accounting AP Transactions

  1. Open the Accounting app.

  2. Expand Accounts payable.

  3. Select AP Transactions (New).

Navigation Steps - Accounting All Transactions

  1. Open the Accounting app.

  2. Expand Transactions.

  3. Select All Transactions.

  4. To open an existing invoice, double click an AP invoice from the grid.

    AP Invoices cannot be created directly from this page. However, they can be created using the Create button at the top of the screen.

Navigation Steps - Accounting AP Center

  1. Open the Accounting app.

  2. Expand Accounts payable.

  3. Click AP center.

  4. Open an Invoices tab.

  5. Click an unapproved invoice.

Delete an AP Invoice

Follow these steps to delete an AP invoice:

Click steps to expand for additional information and images.

1) From either the AP Transactions page, Invoices page, AP Center, or All Transactions page click an entry to open the unapproved invoice.

2) Click the More options menu.

3) Select Delete.

4) Click Delete to confirm.