GL Account Detail with Legal Entity

The GL Account Detail with Legal Entity Report runs the system for all General Ledger account details so that the balance of an account can be reconciled over a date range.

Users who have access to this report have the ability to email, export, or print this report directly from the reporting window.

Navigation

The My Reports search bar can be used to search R365's entire catalog of reports.

Open the Reports app.
Navigate to My Reports.
Enter all or part of the report name in the search bar.
The Results tab will open with the list of search results.
From beneath the report name, click Run to run the report with the selected report view.
-OR-
Click Customize to adjust the report parameters and run the report.

Report Parameters

Field/Column	Description
Filter By	A listing of all location categories.
Filter	A listing of all locations within the selected location category.
Start Date	The beginning date of this report. R365 Best Practice Due to the large volume of data in the GL Account Detail with Legal Entity report, it is recommended to run this report in quarterly segments to prevent timeouts and ensure successful exporting of data. Users can also use the OData connector for flexible data extraction and reporting.
End Date	The end date of this report.
Unapproved	This will either show or hide unapproved transactions.
GL Account(s)	A listing of all GL accounts.
Subtotal by Period	This will allow the option to display the GL account totals by period.
Include Beginning Balance	This will either show or hide the beginning balance for each GL account on the report. For the P&L Accounts, the beginning balance will be set to $0.00 at the start of a Fiscal Year.
Subtotal By	This will either subtotal transactions by location or list transactions in chronological order.
Transaction Type	The transaction types that can be included on the report.
Include Stat Accounts	This will either include or exclude statistical accounts from the report.
Hide Zero Balances	This will either show or hide zero balances in the report.
Exclude GL W/Out Activity	This will either include or exclude GL accounts in the report that do not have any activity for the date range selected.
Group By	This will group the report's details by location, account, or neither.
Run Button	Runs the report.

Report Columns

Field/Column	Description
GL Account Number	The uniquely created number affiliated with the GL account. Statistical accounts will be included in the report if selected in the report parameters. Statistical Accounts will be included in the report if selected in the Report Parameters
GL Account Name	The name of the GL account. Statistical Accounts will be included in the report if selected in the Report Parameters
Date	The date of the transaction.
Legal Entity Name	The name of the legal entity that is tied to the location.
Location Number	The uniquely created number of the location affiliated with the transaction.
Location Name	The name of the location affiliated with the transaction.
Status	The status of the transaction (approved or unapproved).
Type	The type of transaction (journal entry, AP invoice, etc.).
Document Number	The R365-assigned number listed on the transaction.
Vendor Customer	The vendor or customer name that connects to the AP or AR transaction, respectively.
Line Comment	The comment from the detail line of a transaction.
Header Comment	The comment from the header of the transaction.
Net Change	The amount of the detail line. Debits are displayed as 0.00 while credits are displayed as (0.00).
Running Total	A sum of the detail lines grouped by GL account number.

When a Retained Earnings account is included in the report, the value of the account from within the selected date range will appear as a line item similar to other accounts.

Email, Export, or Print the Report

This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Click here to learn how to send, export, or print this report.