W2 and 1099 Tax Forms will be available to review beginning Thursday, January 1, 2026. W2s must be approved by 5 pm CST on Monday, January 12, 2026.
If your W2s or 1099s are not available for review by January 1, then they are still in Internal Review, which is R365's process of reconciling your 941 tax returns on the W-3 and also identify any other data-related errors.
Starting with the 2020 tax year, the IRS is requiring Non-Employee Compensation to be reported on the 1099-NEC Tax Form. Therefore, APS Payroll will print all tax forms as 1099-NEC Tax Forms.
Contact R365 Support about any forms that need to be reported as 1099-MISC so that they are not reported in error.
Deadlines for Tax Forms
All Tax forms should be available for review on January 1. The following are key deadlines for Tax Documents from APS Payroll.
Task | Date |
|---|---|
W-2s released for review | Jan 1 |
Deadline for final adjustment requests (by 12 pm CT) | Jan 5 |
All W-2 and 1099 forms must be approved (by 5 pm CT) | Jan 12 |
W-2s due to the Social Security Administration | Feb 2 |
ACA workflow must be completed for printing and shipping (by 5 pm CT) | Feb 19 |
ACA and IRS paper filing deadline (APS does not paper file) | Feb 28 |
ACA and IRS 1095-Cs must be provided to employees | Mar 2 |
ACA and IRS e-file deadline | Mar 31 |