--- title: "Working with Currency Conversion Factors" slug: "working-with-currency-conversion-factors" description: "Set up currency conversion factors in R365, including adding local currency and configuring alternate currency settings." updated: 2026-02-20T21:34:33Z published: 2026-02-20T21:34:33Z canonical: "docs.restaurant365.com/working-with-currency-conversion-factors" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Working with Currency Conversion Factors This article describes tasks performed on the [Currency Conversion Factors screen](/doc/docs/currency-conversion-factors). Accounting Admin users use this screen to configure which currencies are available on transactions so that other users can view this information on transactions when a currency conversion is applied. The following currencies are supported: - Mexican Peso - U.S. Dollar - Canadian Dollar > This feature is available only to Early Adopters. Contact your CSM or [R365 Support](https://help.restaurant365.net/en/support/tickets/new) to learn how Alternate Currency Entry can enhance your R365 experience! > The first time a user accesses the screen, an **Add Local Currency** button appears in place of the **Add Currency button**. Once the local currency is added, this becomes the **Add Currency button**, and the local currency cannot be changed. --- ## Navigation ****Navigation Steps**** 1. Open the **Admin** application. 2. Expand the **Accounting** category. 3. Select **Currency Conversion Factors**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-B2B1HD8Q.png) ****Search**** Navigate to pages with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **page name** in the R365 global search bar. 2. Select the page from the results list. > Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png) --- ## Adding a local currency | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/96efb42e-f93c-479d-8fcb-4a6779522a37.png) | Select **Add Local Currency**. The Add Currency dialog box appears. > This option only appears if the local currency has not been set. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/2fc0c904-65d0-48cf-8108-1392699f4aff.png) | | --- | --- | --- | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/bc4c14ef-5467-476b-b9e0-cc85572e83fd.png) | From the **Currency** drop-down menu, select the default currency for your organization. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/8c6fff72-fb61-4287-8ca8-5bb2f6b2e7a1.png) | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/efae6d7b-0e54-4d17-9727-4ac3ffd1a403.png) | Select **Save**. A confirmation dialog box appears. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/36c0137e-6d82-49f5-b655-c2f104396bab.png) | Select **Save** to confirm the selection. The local currency is set. | --- ## Adding a new currency | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/96efb42e-f93c-479d-8fcb-4a6779522a37.png) | Select **Add Currency**. The Add Currency dialog box appears. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/ee82b80c-bf4d-47a3-b76b-0ec0fce6179d.png) | | --- | --- | --- | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/bc4c14ef-5467-476b-b9e0-cc85572e83fd.png) | From the **Currency** drop-down menu, select the currency to add. Options include: - Mexican Peso - U.S. Dollar - Canadian Dollar The Abbreviation field fills automatically. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/ba5e4c0f-a989-496f-853b-ab74fecabc68.png) | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/efae6d7b-0e54-4d17-9727-4ac3ffd1a403.png) | In the **Conversion Factor** field, enter the multiplier to use in conversion calculations. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/36c0137e-6d82-49f5-b655-c2f104396bab.png) | In the **Effective Date** field, select a date from the calendar menu or enter the date on which the new currency becomes available to users. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/5565d366-f5ec-4c2f-b245-c607f2cb7f02.png) | (Optional) Select the Available in transactions checkbox to make the currency available for use. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/142c224f-04d7-4ec6-845c-56bf024b2637.png) | Select **Save**. The new currency is added. | --- ## Editing a currency | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/96efb42e-f93c-479d-8fcb-4a6779522a37.png) | Locate the row for the currency that needs to be updated and select the **ellipsis icon**. The Action menu appears. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/2c57ca87-ab0c-4477-9f38-31731923143b.png) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(179).png) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(180).png) | | --- | --- | --- | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/bc4c14ef-5467-476b-b9e0-cc85572e83fd.png) | From the Action menu, select **Create new factor**. The Create new factor dialog box appears. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/efae6d7b-0e54-4d17-9727-4ac3ffd1a403.png) | In the **Conversion Factor** field, enter a new multiplier to use in conversion calculations. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/36c0137e-6d82-49f5-b655-c2f104396bab.png) | In the **Effective Date** field, select a date from the calendar menu or enter the date on which the updated factor goes into effect. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/5565d366-f5ec-4c2f-b245-c607f2cb7f02.png) | Select **Save** to save the new factor and close the dialog box or Select **Save and Add Another** to save the new factor and continue adding future factors and effective dates. | --- ## Making a currency inactive | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/96efb42e-f93c-479d-8fcb-4a6779522a37.png) | Locate the row for the currency that needs to be updated and select the **ellipsis icon**. The Action menu appears. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/2f74f31e-191d-4164-85b9-61ecf3d5b519.png) | | --- | --- | --- | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/bc4c14ef-5467-476b-b9e0-cc85572e83fd.png) | From the Action menu, select **Make Inactive**. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/ef8aabd7-83a2-418d-8ed0-529790e8c96f.png) | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/efae6d7b-0e54-4d17-9727-4ac3ffd1a403.png) | In the resulting confirmation dialog box, select **OK** to confirm the action. The currency is inactive and cannot be used in transactions. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(181).png) | --- ## Deleting a currency > Only currencies with no historical data can be deleted. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/96efb42e-f93c-479d-8fcb-4a6779522a37.png) | Locate the row for the currency that needs to be updated and select the **ellipsis icon**. The Action menu appears. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/3153e9c2-4d5d-4843-8920-20f134e434f1.png) | | --- | --- | --- | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/bc4c14ef-5467-476b-b9e0-cc85572e83fd.png) | From the Action menu, select **Delete**. A confirmation dialog box appears. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/4728d149-0aac-47f6-b4db-9bbf282527d0.png) | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/efae6d7b-0e54-4d17-9727-4ac3ffd1a403.png) | Select **Delete** to confirm. The currency is deleted. | --- ## Viewing the history of a currency | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/96efb42e-f93c-479d-8fcb-4a6779522a37.png) | Locate the row for the currency that needs to be updated and select the **ellipsis icon**. The Action menu appears. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/e39c1a66-bd80-4db9-899e-6c90fb1e960f.png) | | --- | --- | --- | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/bc4c14ef-5467-476b-b9e0-cc85572e83fd.png) | From the Action menu, select **View history**. The Currency Conversion History sidesheet appears. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/b3364413-b5b1-495e-8e92-edea4223d9c7.png) | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/efae6d7b-0e54-4d17-9727-4ac3ffd1a403.png) | Review a history of changes to the selected currency. | --- ## Filtering the Currency Conversion History screen | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/96efb42e-f93c-479d-8fcb-4a6779522a37.png) | Select the **Filter** icon. The Filter Columns dialog box appears. | [![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/6aa55fb2-21bc-4275-b16f-8ac7b5903071.png)](https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/12134219061/original/0BKKJqw-73ZSfD0eVxTWXZ5NZgcp_3T0TA.png?1699558587) | | --- | --- | --- | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/bc4c14ef-5467-476b-b9e0-cc85572e83fd.png) | Select **Add Filter** to create a new filter. A new filter row appears. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/3c3eb631-6adf-4406-9638-9bdf991989b4.png) | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/efae6d7b-0e54-4d17-9727-4ac3ffd1a403.png) | From the **Column** drop-down menu, select the column that the filter will search. Options include: Effective Date, Factor, Modified On, Modified By. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/36c0137e-6d82-49f5-b655-c2f104396bab.png) | From the **Filter** drop-down menu, select the method by which the filter will search the column. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/5565d366-f5ec-4c2f-b245-c607f2cb7f02.png) | In the **Value** field, enter the letters and/or numbers to include or exclude from filtered results. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/142c224f-04d7-4ec6-845c-56bf024b2637.png) | Create additional filters until all necessary filters are added. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/58298f3a-83dc-426c-bf9d-c7bae4e502da.png) | Select **Apply** to refresh the screen with the new filters applied. | Restaurant365