---
title: "Working Trial Balance"
slug: "working-trial-balance"
description: "View GL account balances with beginning balance, debits, credits, net change, ending balance, and unapproved amounts."
updated: 2026-01-28T16:23:09Z
published: 2026-01-28T16:23:09Z
canonical: "docs.restaurant365.com/working-trial-balance"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Working Trial Balance

The Working Trial Balance report produces a running balance of GL accounts for a selected date range and displays amounts for both Approved and Unapproved transactions. A user can use this report to easily review these balances and identify potential adjustments.

---

## Navigation

The My Reports search bar can be used to search R365's entire catalog of reports.

1. Open the **Reports** app.
2. Navigate to **My Reports**.
3. Enter all or part of the report name in the **search bar**.
4. The **Results** tab will open with the list of search results.
5. From beneath the report name, click **Run** to run the report with the selected report view. -OR- Click **Customize** to adjust the report parameters and run the report.

![Overview of report options in Restaurant365 with highlighted run and customize buttons.](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/report.png)

---

## Report Parameters

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6IY8AI3X.png)

| **Field/Column** | **Description** |
| --- | --- |
| **Account** | A listing of all GL accounts. |
| **Filter by** | Filter options for the report: |
| **Filter** | A list of filter options determined by the 'Filter By' category selected. |
| **Start** | A beginning balance date for the report. |
| **End** | An ending balance date for the report. |
| **Hide Debit And Credit** | The option to hide the debit and credit columns in the report. |
| **Hide Adj Ending Balance Is 0** | The option to hide the rows when their adjusted ending balance is $0.00. |
| **Hide Zero Balances** | When set to **Yes**, accounts with a $0 balance are hidden from the report. |
| **Exclude GL W/Out Activity** | Includes or excludes GL accounts in the report that do not have activity for the date range selected. |
| [**Show by Location**](/doc/docs/working-trial-balance#show-by-location) | When set to **Yes,** location balances are listed under each account section. |
| **Run Button** | Runs the report. Users can also send, export, or print the report directly from this button by clicking the down arrow portion and selecting the desired action. |

---

## Report Columns

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1YC1PGEW.png)

| **Field/Column** | **Description** |
| --- | --- |
| **Account Number** | The GL account number. |
| **Account Name** | The GL account name. |
| **Beginning Balance** | The summary balance for the GL account up to the parameter date entered. This includes only approved transactions. |
| **Debit** | For balance sheet accounts, this is the sum of all debit entries from the beginning balance date. For P&L accounts, this is the sum of all debit entries from whichever date is more recent: the beginning balance date or fiscal year start date. This includes approved transactions only. |
| **Credit** | For balance sheet accounts, this is the sum of all credit entries from the beginning balance date. For P&L accounts, this is the sum of all credit entries from whichever date is most recent: the beginning balance date or fiscal year start date. This includes approved transactions only. |
| **Net Change** | The difference between the debit amount and the credit amount. |
| **Ending Balance** | The sum of the beginning balance amount and the net change. |
| **Unapproved** | The sum of all unapproved transactions from the beginning balance date to the ending balance date. |
| **Adjusted Ending Balance** | The sum of the ending balance and the unapproved transaction amount. |
| **Notes** | A printed line to enable written notes, if printed. |

### Show by Location Example

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YPF4KQ8A.png)

---

## Email, Export, or Print the Report

This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Learn more about how to [send, export, or print this report](/doc/docs/my-reports-send-export-or-print-reports).

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U3S8UCR9.png)