--- title: "Salaried Employees" slug: "workforce-salaried-employees" description: "Salaried employees in Workforce Payroll — automatic pay inclusion, proration on hire/separation, PTO handling, and payroll export exclusion." updated: 2025-08-27T23:13:10Z published: 2025-08-27T23:13:10Z canonical: "docs.restaurant365.com/workforce-salaried-employees" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Salaried Employees This article reviews the payroll process for salaried employees within Workforce. ## **Salary Jobs** Within Workforce, any employee who has a [**job**](/doc/docs/workforce-employee-record-employment-tab#jobs-section) with the pay type of **'Salary'** will have wages associated with that job automatically included in [**pay runs**](/doc/docs/workforce-pay-runs-overview)**.** 'Salary' jobs are added on the ['Employment' tab](/doc/docs/workforce-employee-record-employment-tab) of Employee Records. Each Employee Record can only have one active job with the pay type of 'Salary' per location. The 'Effective Start Date' and 'Effective End Date' fields are used to manage which salary job is active. Learn more about [Salary Effective Start and End Dates here](/doc/docs/employee-records-adding-and-editing-jobs). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/628baebb-be8b-4a20-8d71-334b161697f1.png?sv=2026-02-06&spr=https&st=2026-10-29T00%3A37%3A07Z&se=2026-10-29T01%3A37%3A07Z&sr=c&sp=r&sig=RPsuCbhGCqrw%2FRIsurlRuS6r8kFEztdM6MBl18kfrME%3D) The amount added per pay run is equal to the job's 'Annual Salary' divided by the number of **pay cycles** in the year. The pay cycle configuration can be viewed on the [Workforce Settings page](/doc/docs/workforce-settings-account-page). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/38571c59-2a7e-4069-ba04-78354588e2d8.png?sv=2026-02-06&spr=https&st=2026-10-29T00%3A37%3A07Z&se=2026-10-29T01%3A37%3A07Z&sr=c&sp=r&sig=RPsuCbhGCqrw%2FRIsurlRuS6r8kFEztdM6MBl18kfrME%3D) > If the Employee Record has additional 'Hourly' jobs, the wages for these jobs will be added to pay runs when hourly earnings are imported. ### **Salary Job Permissions** The following **permissions** are associated with salary jobs: Labor → Employees → Employment → - Salary Job Info - View Salary Job Info - Edit Salary Job Info - Salary Pay Rates - View Salary Pay Rates - Edit Salary Pay Rates - --- ## **Excluding Salaried Employees from the Earnings Export** If a salaried employee must punch into the POS in order to access POS functions but their punches are **not** used for payroll purposes, they should be excluded from the [Earnings Export](/doc/docs/workforce-sending-employee-earnings-from-smart-ops). This will prevent earnings associated with their POS punches from being imported, which would result in overpayment. The **'Exclude from Payroll Export'** setting is found on the [Employment tab](/doc/docs/workforce-employee-record-employment-tab) of [Employee Records](/doc/docs/workforce-employee-record-overview). ![Graphical user interface, application Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/2d84fe5e-cdc8-482d-a021-854fe10fc34a.png?sv=2026-02-06&spr=https&st=2026-10-29T00%3A37%3A07Z&se=2026-10-29T01%3A37%3A07Z&sr=c&sp=r&sig=RPsuCbhGCqrw%2FRIsurlRuS6r8kFEztdM6MBl18kfrME%3D) --- ## **Hire Dates and Termination Dates** When a salaried employee's payment information is added to pay runs, that employee's hire date and separation date are used to determine if they should be paid for all days in the pay cycle. Salaried employees will be paid a 'daily rate' for the days within the pay cycle that are **after their hire date** and **before their separation date**. The **hire date** is found in the **'Employment Info'** section on the 'Employment' tab of Employee Records. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/16746db1-0ce4-4f60-a06f-f8f9b7dbb5c5.png?sv=2026-02-06&spr=https&st=2026-10-29T00%3A37%3A07Z&se=2026-10-29T01%3A37%3A07Z&sr=c&sp=r&sig=RPsuCbhGCqrw%2FRIsurlRuS6r8kFEztdM6MBl18kfrME%3D) The **separation date** is found in the **'Employment History'** section on the 'Employment' tab of Employee Records. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/46563ff3-b502-4061-bf5e-12e03a8ef239.png?sv=2026-02-06&spr=https&st=2026-10-29T00%3A37%3A07Z&se=2026-10-29T01%3A37%3A07Z&sr=c&sp=r&sig=RPsuCbhGCqrw%2FRIsurlRuS6r8kFEztdM6MBl18kfrME%3D) --- ## **Expected Weekly Hours, Calculated Hourly Pay Rate, and PTO** For employees with salary jobs, their '[**expected weekly hours**' amount](/doc/docs/workforce-employee-record-time-tab) is used to calculate an hourly pay rate, which is used for reporting and PTO purposes. The hourly pay rate is calculated as: - Annual Salary / 52 Weeks in the Year / Expected Weekly Hours When an employee with a salary job uses their PTO, their earning details will show total hours equal to the expected weekly hours, with earnings split between salary earnings and PTO earnings. The following earning types are considered PTO earnings: - Vacation - Sick - Holiday - Bereavement - Unpaid - PTO | ***Example:*** A salaried employee with 45 expected weekly hours uses 16 vacation hours. Earnings for the pay period will reflect **29 hours of salary earnings** and **16 hours of vacation earnings**. Expected Weekly Hours: 45 - Vacation Hours: 16 -------------------------- = Salary Hours: 29 | | --- |