---
title: "Payroll by Pay Period & Payroll by Pay Date Reports"
slug: "workforce-reports-payroll-by-pay-period-payroll-by-pay-date-reports"
description: "View two Workforce payroll summaries: Payroll by Pay Period (within a period) and Payroll by Pay Date (by payment date)."
updated: 2026-08-18T16:34:51Z
published: 2026-08-18T16:34:51Z
canonical: "docs.restaurant365.com/workforce-reports-payroll-by-pay-period-payroll-by-pay-date-reports"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Payroll by Pay Period & Payroll by Pay Date Reports

This article reviews the 'Payroll by Pay Period' and 'Payroll by Pay Date' Reports within [Payroll Reports](/doc/docs/workforce-reports-overview).

The 'Payroll by Pay Period' and 'Payroll By Pay Date' reports are downloadable reports that contain payroll payment information for a specified period, including earnings, tax, and contribution summaries, as well as payment details.

---

## Navigation

**The Payroll by Pay Period and Payroll by Pay Date reports are can be downloaded from the [Payroll reports](/doc/docs/my-reports-workforce-overview) page.**

1. Open the **Reports** application.
2. Click **Payroll Reports**.
3. Click **download** next to the desired report.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-I3TJ6E6O.png)

---

## Report Pages

The downloaded report will have multiple pages:

- **Cover Page** - Displays general information and report totals.
- **Summary by Department** - Displays Employee details, subtotaled by department.
- **Summary by Title** - Displays Employee details, subtotaled by Job.
- **Summary by Employee** - Displays Employee details without subtotals.
- **Payment Detail** - Displays full payment details for each Employee.
  - For Payroll Runs that have been calculated, each earning and deduction associated with the selected period will be listed in additional columns.
- **One Time Payment Details** - Displays details from One-Time Payments.
  - If no One-Time Payments were included, the page will be blank.
  - > When Off-Cycle Pay Runs is enabled, this tab is replaced with an ‘Off Cycle Payments Tab’.
> 
> Off-Cycle Pay Runs is currently in beta, contact your CSM to learn more.
- **Pullback**: Displays details for payments that were pulled back in the selected time-frame.
  - If no payments were pulled back for the selected time frame, the page will be blank.

---

## Cover Page

The cover page displays general information and report totals for all Employees in the selected period:

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5UTEOI19.png)

| Columns | Description |
| --- | --- |
| Company | Payroll Company included in the report. |
| Report Date | Full date range for the report. |
| Minimum For-Date | First date included in the report. |
| Maximum For-Date | Last date included in the report. |
| Gross Pay | Total gross pay for all Employees. |
| PreTax Deductions | Total pre-tax deductions for all Employees. |
| PostTax Deductions | Total post-tax deductions for all Employees. |
| Deferred Compensation | Total deferred compensation for all Employees. |
| Total Employee Tax | Total taxes paid by Employees. |
| Net Pay | Total net pay for all Employees. |
| Pullback | Total pullback for all Employees. |
| Total Contributions | Total Employer contributions. |
| Total Employer Tax | Total taxes paid by the Employer. |
| Total Expense | Total Employer expenses. |

---

## Report Columns

| Column | Summary by Department | Summary by Title | Summary by Employee | One Time Payments | Payment Detail | Pullback |
| --- | --- | --- | --- | --- | --- | --- |
| ACH Deposit |  |  |  |  | X | X |
| Amount |  |  |  | X |  |  |
| Approval Group | X | X | X | X | X | X |
| Business Name | X | X | X | X | X | X |
| Company ID |  |  |  | X | X | X |
| Current Payment Preference |  |  |  |  | X | X |
| Deferred Compensation | X | X | X |  | X | X |
| Department | X | X | X | X | X | X |
| Distribution Record |  |  |  |  | X | X |
| Double Time Hours | X | X | X |  | X | X |
| Earning Notes |  |  |  |  | X | X |
| Earning Type |  |  |  | X |  |  |
| Email |  |  |  | X | X | X |
| Funding ACH Record |  |  |  |  | X | X |
| Gross Pay | X | X | X |  | X | X |
| Instant Deposit |  |  |  |  | X | X |
| Name | X | X | X | X | X | X |
| Note |  |  |  | X |  |  |
| Net Pay | X | X | X |  | X | X |
| Overtime Hours | X | X | X |  | X | X |
| Pay Card Deposit |  |  |  |  | X | X |
| Pay Cycle/Pay Frequency |  |  |  |  | X | X |
| Pay Date |  |  |  |  | X | X |
| Pay Period End Date |  |  |  |  | X | X |
| Pay Period Start Date |  |  |  |  | X | X |
| Payment ID |  |  |  | X | X | X |
| Payment Status |  |  |  | X | X | X |
| Payroll Employee ID |  |  |  |  | X | X |
| Phone |  |  |  | X | X | X |
| PostTax Deductions |  |  |  |  | X | X |
| PreTax Deductions | X | X | X |  | X | X |
| Previously Paid Earnings | X | X | X |  | X | X |
| Pulled Back On |  |  |  |  |  | X |
| Regular Hours | X | X | X |  | X | X |
| Title | X | X | X | X | X | X |
| Total Contributions | X | X | X |  | X | X |
| Total Expense | X | X | X |  | X | X |
| Total Tax EE | X | X | X |  | X | X |
| Total Tax ER | X | X | X |  | X | X |
| Work Location | X | X | X | X | X | X |
| Worker Type | X | X | X | X | X | X |

## Columns and Descriptions

| Column | Description |
| --- | --- |
| ACH Deposit | Amount deposited to the Employee's direct deposit account. |
| Amount | Amount of the One-Time Payment. |
| Approval Group | Approval Group the Employee is assigned to. |
| Company ID | Payroll Company's ID . |
| Company ID | Company's ID associated with R365 Payroll. |
| Current Payment Preference | Payment preference listed on the [payroll tab of the employee record.](/doc/docs/workforce-employee-records-payroll-tab) |
| Deferred Compensation | Total deferred compensation for the Employee. |
| Department | Department the Employee is assigned to . |
| Distribution Record | How payment was distributed to the Employee. (ACH, check, pay card). |
| Double Time Hours | Total doubletime hours worked. |
| Earning Notes | Notes associated with a One-time payment. |
| Earning Type | Earning Type for the One-Time Payment. |
| Email | Employee's email address. |
| Funding ACH Record | ACH Record associated with the Employee's direct deposit for the payment. |
| Gross Pay | Total gross pay for the Employee. |
| Instant Deposit | Instant Deposit is not offered by R365 |
| Name | Employee's full name. |
| Net Pay | Total net pay for the Employee. |
| Note | One-Time Payment comment. |
| Overtime Hours | Total overtime hours worked. |
| Pay Card Deposit | Amount deposited to the Employee's pay card. |
| Pay Cycle/Pay Frequency | Employee's pay frequency. > When the New pay run Experience is enabled, Pay Frequency replaces Pay Cycle . > > The [New Pay Run Experience](/doc/docs/pay-run-update-2025) is currently in beta. Contact your CSM to learn more. |
| Pay Date | Pay date for the pay period. |
| Pay Period End Date | End date of the pay period. |
| Pay Period Start Date | Start date of the pay period. |
| Payment ID | Unique ID for the payment. |
| Payment ID | ID number for the ACH or pay card deposit. |
| Payment Status | Status of the payment to the Employee. |
| Payroll Employee ID | Employee's unique identification number within R365. |
| Payroll Employee ID | Employee's unique identification number within R365. |
| Phone | Employee's phone number. |
| PostTax Deductions | Total post-tax deductions for the Employee. |
| PreTax Deduction | Total pre-tax deductions for the Employee. |
| Previously Paid Earnings | Earnings already paid to the Employee. |
| Pulled Back On | Date the payment was pulled back. |
| Regular Hours | Total regular hours worked. |
| Title | Job associated with the Employee's earnings. |
| Total Contributions | Total Employer contributions for the Employee. |
| Total Expense | Total Employer expense for the Employee. |
| Total Tax EE | Total taxes paid by the Employee. |
| Total Tax ER | Total Employer-paid taxes for the Employee. |
| Work Location | Employee's Primary Location for the Payroll Company. |
| Worker Type | Either employee or contractor. |

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Structured documents that provide insights and summaries of various operational metrics and financial data.

Restaurant365

A database entry that contains detailed info about an employee, including personal details and employment history.

A scheduled process in payroll systems to calculate and distribute employee payments for a specific period.