--- title: "Payroll Accrual Report" slug: "workforce-reports-payroll-accrual" description: "Calculate and view accrued payroll amounts for a given period to support month-end accrual journal entries." tags: ["SG3"] updated: 2025-08-21T21:28:06Z published: 2025-08-21T21:28:06Z canonical: "docs.restaurant365.com/workforce-reports-payroll-accrual" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Payroll Accrual Report This article reviews the 'Payroll Accrual' report within [Workforce Reports](/doc/docs/workforce-reports-overview). The Payroll Accrual report contains payroll payment information for a specified calendar month that has been carried forward to the next calendar month, including earnings, tax, and contribution summaries, as well as payment details. --- ## Navigation To download the Payroll Accrual report, navigate to the [Workforce Reports](/doc/docs/workforce-reports-overview) page, locate the Payroll Accrual report in the 'Payments' section, then click 'Download'. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/8ceddcc0-56bf-4462-b033-a5fa2e3d0881.png) Select the desired 'Accrual Month' from the dropdown menu, then click 'Download report'. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/405d91c0-6cd3-4ad2-b6b9-6dddeccff112.png) The report will be downloaded as a .xlxs file. --- ## Report Pages The downloaded report will have multiple pages: - **Cover Page** - Displays general information and report totals - **Summary by Department** - Displays Employee details, subtotaled by department - **Summary by Title** - Displays Employee details, subtotaled by Job - **Summary by Employee** - Displays Employee details without subtotals - **Payment Detail** - Displays full payment details for each Employee - **One-Time Payment Details** - Displays details from One-Time Payments --- ## Cover Page The cover page displays general information and report totals for all Employees in the selected period:     | - **Company -** Payroll Company - **Accrual Period -** Full date range for the report - **Employees Paid** - Number of Employees in the report - **Gross Pay (accrued)** - Total accrued gross pay for reported Employees - **Total Expense (accrued)** - Total accrued Employer expenses - **Net Pay (accrued)** - Total accrued net pay for reported Employees - **Pullback (accrued)** - Total accrued pullback for reported Employees - **Total Employee Tax (accrued)** - Total accrued taxes paid by Employees - **Total Employer Tax (accrued)** - Total accrued taxes paid by the Employer - **Less Tax Credits (accrued)** - Amount 'Total Employer Tax' is reduced by applied tax credits - **Less Tax Deferred (accrued)** - Amount 'Total Employer Tax' is reduced by taxes associated with tax- deferred wages - **Total Funding (accrued)** - Total accrued funding | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/8b5b7164-8e57-44a8-8816-952e621d75d7.png) | | --- | --- | --- ## Summary Pages ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(442).png) The downloaded report has three summary pages with the same columns and different subtotals. **Summary by Department** - Displays Employee details, subtotaled by department **Summary by Title** - Displays Employee details, subtotaled by Job **Summary by Employee** - Displays Employee details without subtotals ### Columns - **Name** - Employee's full name - **Business Name** - Name of the business associated with contractors - **Title** - Job associated with the Employee's earnings - **Approval Group** - Approval Group the Employee is assigned to - **Department** - Department the Employee is assigned to - **Work Location** - Employee's Primary Location for the Payroll Company - **Regular Hours** - Total regular hours worked - **Overtime Hours** - Total overtime hours worked - **Double Time Hours** - Total doubletime hours worked - **Gross Pay** - Total gross pay for the Employee - **PreTax Deduction** - Total pre-tax deductions for the Employee - **PostTax Deductions** - Total post-tax deductions for the Employee - **Deferred Compensation** - Total deferred compensation for the Employee - **Total Tax EE** - Total taxes paid by the Employee - **Net Pay** - Total net pay for the Employee - **Total Contributions** - Total Employer contributions for the Employee - **Total Tax ER** - Total Employer-paid taxes for the Employee - **Total Expense** - Total Employer expense for the Employee --- ## Payment Detail Page ![A screenshot of a computer Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/a1bbfa3a-334e-4868-9867-e0de7e01743b.png) The 'Payment Detail' page displays additional columns for payment details associated with each Employee: ### Additional Columns - **Email** - Employee's email address - **Phone** - Employee's phone number - **Pay Cycle** - Employee's pay frequency - **Pay Period Start Date** - Start date of the pay period - **Pay Period End Date** - End date of the pay period - **Pay Date** - Pay date for the pay period - **Payment Status** - Status of the payment to the Employee - **Funding ACH Record** - ACH Record associated with the Employee's direct deposit for the payment - **Distribution Record** - How payment was distributed to the Employee. (ACH, check, pay card) - **Earning Notes** - Notes associated with a One-Time Payment - **Previously Paid Earnings** - Earnings already paid to the Employee - **ACH Deposit** - Amount deposited to the Employee's direct deposit account - **Pay Card Deposit** - Amount deposited to the Employee's pay card - **Payment ID** - Unique ID for the payment - **Payroll Employee ID** - Employee's unique identification number within R365 - **Company ID** - Payroll Company's ID ### Earnings and Deductions For Payroll Runs that have been calculated, each earning and deduction associated with the selected period will be listed in additional columns. --- ## One-Time Payment Detail Page The 'One-Time Payment Detail' page includes information for One-Time Payments included in the selected pay period. If no One-Time Payments were included, the page will be blank. ### One-Time Payment Columns - **Payment ID** - ID number for the ACH or pay card deposit - **Payroll Employee ID** - Employee's unique identification number within R365 - **Company ID** - Company's ID associated with R365 Payroll - **Earning Type** - Earning Type for the One-Time Payment - **Amount** - Amount of the One-Time Payment - **Note** - One-Time Payment comment