---
title: "Employee Census"
slug: "workforce-reports-employee-census"
description: "Download employee census data including contact info, address, SSN/TIN, hire and termination dates, and job details."
updated: 2025-08-21T21:27:58Z
published: 2025-08-21T21:27:58Z
canonical: "docs.restaurant365.com/workforce-reports-employee-census"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Employee Census

This article reviews the 'Employee Census' report within [Workforce Reports](/doc/docs/workforce-reports-overview). This downloadable report contains Employee Record information, such as phone number, address, hourly rate, emergency contact information, and onboarding status.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/283ca8aa-789a-4ed1-878a-2c0489011b97.png)

---

## Navigation

To download the Employee Census report, navigate to the Workforce Reports page, locate the 'Employee Census' report in the 'People' section, then click 'Download'.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/e29df670-8a8c-42d4-91d6-99173bab93a2.png)

Select the desired Employee status:

- **Active** - Employees whose 'Hire Date' is **on or before** the 'As of Date' and have not been terminated.
- **Upcoming** - Employees whose 'Hire Date' is **after** the 'As of Date' and have not been terminated.
- **Terminated** - Employees who have been terminated.

Select the desired 'As of Date', then click 'Download report'.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/89bdc25e-9f5d-44c1-b17d-659e2b70136b.png)

The Employee Census report will be downloaded as a .xlxs file.

---

## Employee Census Report Columns

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/2827a77e-fcd4-4a54-95fd-b9e639da44ba.png)

- **Full Name -** Employee's full name
- **Last Name** - Employee's last name
- **First Name** - Employee's first name
- **Middle Name** - Employee's middle name
- **Preferred Name** - Employee's preferred name
- **Payee Type** - Individual or business
- **Business Legal Name** - Business name for payees with the type 'Business'
- **Doing Business As (DBA)** - DBA of the business for payees with the type 'Business'
- **Email** - Employee's email address
- **Phone Number** - Employee's phone number
- **Birth Date** - Employee's date of birth
- **SSN/TIN** - Employee's TIN
- **Street Line 1** - Employee's address
- **Street Line 2** - Employee's address
- **City** - Employee's address
- **State** - Employee's address
- **Postal Code** - Employee's address
- **Hire Date** - Employee's date of hire
- **Termination Date** - Date Employee was terminated
- **Title** - Employee's Primary Job
- **Current Department** - Department assigned to the Employee
- **Current Work Location** - Employee's Primary Location
- **Employee Type** - Employee or Contractor
- **Pay Type** - Salary or Hourly
- **Hourly Rate** - Hourly pay rate
- **Annual Salary** - Annual salary
- **OT Eligible** - Indicates if the Employee is eligible for overtime pay
- **Current Pay Cycle** - The Employee's pay frequency
- **Typical Weekly Hours** - Expected weekly hours for the Employee at their Primary Location for the associated Payroll Company
- **Payroll Employee ID** - Employee's unique identification number within R365
- **Shirt Size** - Employee's shirt size
- **Partner Shirt Size** - Employee's partner's shirt size
- **Dietary Restrictions** - Employee's dietary restrictions
- **Emergency Contact Full Name** - Emergency contact information
- **Emergency Contact 1 Phone** - Emergency contact information
- **Emergency Contact 1 Email** - Emergency contact information
- **Emergency Contact 1 Relationship** - Emergency contact information
- **Emergency Contact Full Name** - Emergency contact information
- **Emergency Contact 2 Phone** - Emergency contact information
- **Emergency Contact 2 Email** - Emergency contact information
- **Emergency Contact 2 Relationship** - Emergency contact information
- **Onboarding Status**- Employee's onboarding status for the associated Payroll Company:
  - Complete
  - In Progress
  - Not Started
- **Profile Created At** - Date and time Employee's onboarding was initiated