--- title: "Paystubs" slug: "workforce-paystubs" description: "View and access employee paystub documents for any pay period in Workforce Reports." updated: 2026-09-02T18:44:02Z published: 2026-09-02T18:44:02Z canonical: "docs.restaurant365.com/workforce-paystubs" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Paystubs This article reviews employee paystubs within R365 Payroll. --- ## **Navigation** ### **Paycheck Runs** Paychecks and Paystubs can be printed individually. Printing an individual Paycheck will **not** change the status of the Paycheck Run unless all Paychecks have been printed. Learn more about [manually printing paychecks and paystubs here](/doc/docs/r365-payroll-paycheck-runs-manually-print-paychecks-and-paystubs). 1. Open the created Paycheck Run from the Paycheck Runs page. 2. Scroll to the paystubs section and click the print icon. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5GZ9PXW0.png) ### **Employee Records** Paystubs for a single employee are accessed on the Payroll tab of their employee record. Follow these steps to download paystubs from Employee Records: 1. Navigate to the desired [**Employee Record**](/doc/docs/workforce-employee-record-overview). 2. Select the [**Payroll tab**](/doc/docs/workforce-employee-records-payroll-tab). 3. Click on the desired **paystub.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/a5054a5c-5b1f-4779-837e-ba324b7a5bae.png) ### **My Pay (Employee Self Service)** Employees can view and download their paystubs from the Earnings section of [My Pay](/doc/docs/r365-app-my-pay-employee-self-service) on the R365 Mobile App. Follow these steps to download paystubs from My Pay: 1. Scroll to the **Earnings** section. 2. Click **View All Earnings**. 3. Click **Download** to download the desired paystub. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/7b599513-101d-4e95-8f5c-c004f78e03ee.png) --- ## **Paystub Layout and Fields** ### **Check Section** The check portion of a paycheck is at the top of the paystub report. The check portion is only included when printing checks from the [Paycheck Runs page](/doc/docs/workforce-paycheck-runs-page) or through [Print & Ship](/doc/docs/r365-payroll-print-ship-paychecks). > [!NOTE] > When printing paper paychecks for deposit, use the same [check stock used for printing checks in AP.](/doc/docs/printing-checks) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V0T8DTY9.png) | | Button/Field | Description | | --- | --- | --- | | **1** | Legal Entity | Name and address of the paying entity. > [!NOTE] > For organizations with Common Payer, the Common Payer will be displayed rather than the employee’s primary legal entity. | | **2** | Pay to the Order of | Name of the employee for whom the check was printed. | | **3** | Memo | The name of the employee being paid, and the employee’s legal work location are displayed in the memo. | ### **Paystub Details Section** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WKV343YL.png) | | Button/Field | Description | | --- | --- | --- | | **1** | Employer | Includes the following details for the legal entity associated with the employee’s primary location: - Name - Address - Phone number - EIN (Tax ID) > [!NOTE] > The phone number and Tax EIN reflect the information in the legal entity record at the time the paycheck run was created. | | **2** | Pay period | Information includes: - **Start date** - First date of earnings included in the pay run. - **End date -** Last date of earnings included in the pay run. - **Pay Date** - Date payment was issued. | | **3** | Employee | Information includes: - **Employee name -** The name of the employee. - **Employee ID** - Employee's system-issued unique ID found on their Employee Record. - **SSN** - Employee’s social security number. - **Pay Group** - Legal Entity associated with the pay run. - **Department** - Department associated with the employee's primary job. - **Address** - Employee’s home address. | | **4** | Tax elections | Information includes: - **Federal -** Withholding elections on the federal W4. - **State -** Withholding elections on the associated state form. | | **5** | Hours and earnings | The employee's earnings, broken out by earning type: - **Description** - Name of the earning type. - **Rate** - Employee's rate associated with the earning type and pay date. - **Current Hours** - Employee's hours associated with the earning type and pay date - **Current Amount**- Employee's earnings associated with the earning type and pay date - **YTD Hours** - Employee's total year-to-date hours associated with the earning type. - **YTD Amount**- Employee's total year-to-date earnings associated with the earning type. | | **6** | Employee taxes | The employee's tax withholdings, broken out by tax: - **Description** - Tax name - **Current** - Taxes calculated for the current payment. - **YTD** - Total tax amount withheld year-to-date. - **Previous**- This field will remain blank if there are [net pay shortfalls](/doc/docs/workforce-r365-payroll-net-pay-shortfalls), as taxes are **not** carried over for withholding on future payments. - **Uncollected** - Employee's total uncollected tax amount. > [!NOTE] > If uncollected amounts remain but there is no Year-to-Date (YTD) history of amounts withheld, the YTD field will display 0.00. However, the uncollected amounts will still be shown to ensure accurate reporting of taxes. | | **7** | Deductions | The employee's deduction withholding amounts, broken out by deduction type. - **Description** - Deduction name - **Current** - Deduction calculated for the current payment. - **YTD** - Total deduction amount withheld year-to-date. > [!NOTE] > YTD deduction and employer contribution totals are calculated using the payment's pay date, not the pay period's end date. - **Previous** - Deduction amount collected for the employee's deduction carryover from previous payments. - **Uncollected** - Deduction amount uncollected for the employee’s deduction. | | **8** | Employer contributions | Employer contribution amounts, broken out by deduction type: - **Current** - Employer's contribution amount calculated for the current payment. - **YTD** - Total employer's contribution amount year-to-date. > [!NOTE] > YTD deduction and employer contribution totals are calculated using the payment's pay date, not the pay period's end date. | | **9** | Totals | Earning, tax, deduction, previously paid tips, and net pay totals for current payment and year-to-date. - **Gross** - Employee's gross earnings, including previously paid tips, prior to deductions and taxes. - **Taxes** - Total taxes withheld. - **Deductions** - Total pre-tax and post-tax deductions withheld. - **Previously Paid** - Total earnings already paid and not included in net pay amount. - **Net Pay** - Employee's pay for the payment (Net Earnings - Previously Paid Tips). | | **10** | Leave balances | - Accrual name - Name of the accrual - Accrued - Total amount accrued during pay period - Used - Total amount used during pay period - YTD Accrued - Total amount accrued YTD. - YTD Used - Total amount used YTD. - Available - The total accrual amount the employee has available. | | **11** | Net pay distributions | Distribution details for the employee's net pay: - Pay Type - Distribution method (Direct Deposit, Check, or Pay Card). - Account/Check Number - Truncated account number for pay types of 'Direct Deposit' and 'Pay Card'. Check number for pay type 'Check'. - Amount - Amount of net pay distributed to the associated account/check number. | > [!NOTE] > YTD deduction and employer contribution totals are calculated using the payment's pay date, not the pay period's end date. Restaurant365 A database entry that contains detailed info about an employee, including personal details and employment history. A designation on one of an employee's jobs that identifies it as their main position. Only one job can be marked Primary at a time — selecting it on a new job automatically clears it from all others. Used for display across R365, including the employee record header and scheduling views.