--- title: "Desktop Employee Onboarding" slug: "workforce-employee-self-service-onboarding" description: "Complete employee onboarding via desktop Self Service: confirm personal info, complete I-9 and W-4, select payment method, and sign documents." updated: 2025-03-10T22:51:50Z published: 2025-08-25T21:58:24Z canonical: "docs.restaurant365.com/workforce-employee-self-service-onboarding" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Desktop Employee Onboarding This article is part of [R365 My Pay Employee Onboarding](/doc/docs/r365-app-employee-onboarding). If necessary, Employees can start the Employee Onboarding process via the desktop version of the [Employee Self Service portal](/doc/docs/workforce-employee-self-service-overview). When logging in for the first time, Users will be prompted to begin the Onboarding process. In the Onboarding Process, Users will: 1. Confirm Personal Information 2. Select a Payment Method 3. Upload Employment Eligibility Documents 4. Complete Tax Documents 5. Sign Additional Onboarding Documentation --- ## Onboarding Steps To complete Employee Onboarding, fill out the necessary information in each Onboarding section. The Onboarding Process consists of the following steps: 1. **Review and Complete Personal Information** The Employee's SSN/TIN will need to be entered before moving on. This SSN/TIN needs to match the SSN/TIN on file with the employer. If the SSN does not match, reach out to the Hiring Manager to have it fixed. To continue, click 'Continue' ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/c3c9c2bf-59d1-4641-b8bd-222c14be809f.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D) 2. **Complete Tax and Onboarding Documents** Complete the Tax and Onboarding documents as necessary. Users will first be prompted to agree to the 'Electronic Records and Signature Disclosure' ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/77cc66d3-ee08-4c0a-b430-266b0a6b2ff4.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D) After agreeing to the terms of the Electronic Disclosure, Users can complete the documents section. The Tax and Onboarding Documents section consists of completing the following: - *I-9 Verification of Employment Eligibility* ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/a46214cc-5b6d-4549-9f5f-720c63fc64ca.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D) - *W-4 Tax and Withholdings Documents* ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/620f6666-0d50-4037-9b6a-a88b64de5b79.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D) - *Sign Additional Required Documents* Click 'Sign Documents' to complete required signatures *![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/eca6ca6c-d950-442b-9d06-4265c7884ea1.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D)* ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/50060793-ec3c-4b48-9617-ab0afb97a54a.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D) - 3. **Select a Payment Method** Select how to get paid. When Direct Deposit is selected, Users must complete the Direct Deposit information before continuing. To continue, click 'Save & Next' > Some Users may have a 'Check' option available to select. Selecting 'Check' means getting paid with a paper check. The Check Payment Method cannot elect to get paid daily > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/1d0706a2-2ba1-455c-86ac-91e2513e83f4.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D) 4. **Finish Onboarding** Once all steps are complete, click 'X' to complete Onboarding ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/80a63735-dd62-4dab-96b1-32132efac1a2.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D) Employee Onboarding is now complete! --- ## Incomplete Onboarding When an Employee has not yet complete a section of the Onboarding Process, the Employee Self Service portal, Users will be prompted to complete any incomplete sections on the home page. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/84e7007c-1b08-498b-8fe0-97b23f870710.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D) The 'Onboarding Progress' summary indicates which Onboarding steps have been completed with green checkmarks. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/dba0e14e-af08-473a-ad72-afeacd9b3a39.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D) Click 'Resume Onboarding' at the top of the page to complete the remaining Onboarding steps. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/a3c8cf70-3be5-4230-a84d-e6292d2d5c50.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A05%3A49Z&se=2026-10-28T16%3A05%3A49Z&sr=c&sp=r&sig=li%2FjHMxXmPbclMyX9B%2BVEyDSJ1vVj9t1FbkPPUu69IQ%3D)