---
title: "W-2 Detail Report"
slug: "w-2-detail-report"
description: "View a detailed breakdown of W-2 wage and tax information for employees in Workforce Reports."
updated: 2025-08-26T16:59:57Z
published: 2025-08-26T16:59:57Z
canonical: "docs.restaurant365.com/w-2-detail-report"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# W-2 Detail Report

The W-2 Detail report displays employee W-2 details for each box on the federal W-2 form. This report is used to audit data accuracy and box placement during the year end W-2 review process.

> The W-2 Detail report will be blank if W-2s have not been generated for review. Refer to the [year end checklist](/doc/docs/year-end-checklist) for the dates of the W-2 review period for the current year.

---

## Navigation

To download the W-2 Detail report:

1. Navigate to the [{{ glossary.Reports}}" target="_blank" translate="no">**Payroll Reports page**](/doc/docs/payroll-<span class=)**.**
2. Scroll to the **People** section.
3. Click the **Download** button associated with the W-2 Detail report

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9BDXLYWA.png)

---

## W-2 Review Steps

W-2s will be available for review during the first week of January.

In the first week of January, W-2s should to be checked for accurate data placement on the form and employee totals for earnings and taxes. Any corrections must be submitted to R365 Support as W-2C requests.

**Review Steps:**

1. Download the **W-2 Detail report**.
2. Download the [**Payroll by Pay Date**](/doc/docs/workforce-reports-payroll-by-pay-period-payroll-by-pay-date-reports) report for the entire year.
3. Confirm the accuracy of **totals per employee**.
4. Ensure that all **boxes on the W-2 form** are correctly filled with the appropriate data.
5. If discrepancies are identified, submit data placement and employee total issues to [R365 Support](https://help.restaurant365.net/en/support/tickets/new) as W-2C requests.

---

## Report Columns

The W-2 Detail report has the following columns:

> For box definitions and general W-2 instructions, please refer to the [IRS documentation](https://www.irs.gov/instructions/iw2w3#en_US_2023_publink1000308325).

| **Column** | **Column Title** |
| --- | --- |
| A | Employer Identification Number |
| B | Employer's Name Line 1 |
| C | Employer's Name Line 2 (Optional) |
| D | Employer's Disregarded Entity |
| E | Employer's Address (Line 1) |
| F | Employer's Address Line 2 (Optional) |
| G | Employer's City |
| H | Employer's State |
| I | Employer's Zip Code |
| J | Employer's Country |
| K | Employer's Email(Optional) |
| L | Employer's Phone Number |
| M | Business Was Terminated During This Tax Year (Optional) |
| N | Employee's Social Security Number |
| O | Employee's First Name |
| P | Employee's Middle Name (Optional) |
| Q | Employee's Last Name |
| R | Employee's Suffix (Optional) |
| S | Employee's Address Line 1 |
| T | Employee's Address Line 2 (Optional) |
| U | Employee's City |
| V | Employee's State |
| W | Employee's Zip Code |
| X | Employee's Country |
| Y | Employee's Email Address (Optional) |
| Z | Employee's Phone Number (Optional) |
| AA | Wages Tips & Other Compensation (Box 1) |
| AB | Federal Income Tax Withheld (Box 2) |
| AC | Social Security Wages (Box 3) |
| AD | Social Security Tax Withheld (Box 4) |
| AE | Medicare Wages And Tips (Box 5) |
| AF | Medicare Tax Withheld (Box 6) |
| AG | Social Security Tips (Box 7) |
| AH | Allocated Tips (Box 8) |
| AI | Dependent Care Benefits (Box 10) |
| AJ | Nonqualified Plans (Box 11) |
| AK | Box 12A Code (Box 12a) > Box12a contains the code for **uncollected Social Security taxes** |
| AL | Box 12A Amount (Box 12a) > Box12a contains the amount of **uncollected Social Security taxes** |
| AM | Box 12B Code (Box 12b) > Box12b contains the code for **uncollected Medicare taxes** |
| AN | Box 12B Amount (Box 12b) > Box12b contains the amount of **uncollected Medicare taxes** |
| AO | Box 12C Code (Box 12c) |
| AP | Box 12C Amount (Box 12c) |
| AQ | Box 12D Code (Box 12d) |
| AR | Box 12D Amount (Box 12d) |
| AS | Statutory Employee (Box 13) |
| AT | Retirement Plan (Box 13) > This box will be checked when the employee has a Simple IRA deduction. The amount of the Simple IRA deduction will be in Box 12 Code S. |
| AU | Third-Party Sick Pay (Box 13) |
| AV | Other Line 1 (Box 14) |
| AW | Other Line 2 (Box 14) |
| AX | Other Line 3 (Box 14) |
| AY | Other Line 4 (Box 14) |
| AZ | Other Line 5 (Box 14) |
| BA | Other Line 6 (Box 14) |
| BB | Other Line 7 (Box 14) |
| BC | Other Line 8 (Box 14) |
| BD | State Name 1 (Box 15) |
| BE | State Name 2 (Box 15) |
| BF | State Name 3 (Box 15) |
| BG | State Name 4 (Box 15) |
| BH | State ID 1 (Box 15) |
| BI | State ID 2 (Box 15) |
| BJ | State ID 3 (Box 15) |
| BK | State ID 4 (Box 15) |
| BL | State Wages Tips Etc 1 (Box 16) |
| BM | State Wages Tips Etc 2 (Box 16) |
| BN | State Wages Tips Etc 3 (Box 16) |
| BO | State Wages Tips Etc 4 (Box 16) |
| BP | State Income Tax 1 (Box 17) |
| BQ | State Income Tax 2 (Box 17) |
| BR | State Income Tax 3 (Box 17) |
| BS | State Income Tax 4 (Box 17) |
| BT | Local Wages Tips Etc 1 (Box 18) |
| BU | Local Wages Tips Etc 2 (Box 18) |
| BV | Local Wages Tips Etc 3 (Box 18) |
| BW | Local Wages Tips Etc 4 (Box 18) |
| BX | Local Income Tax 1 (Box 19) |
| BY | Local Income Tax 2 (Box 19) |
| BZ | Local Income Tax 3 (Box 19) |
| CA | Local Income Tax 4 (Box 19) |
| CB | Local Name 1 (Box 20) |
| CC | Local Name 2 (Box 20) |
| CD | Local Name 3 (Box 20) |
| CE | Local Name 4 (Box 20) |
| CF | User Id |

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