--- title: "Classic Vendor Item Page" slug: "classic-vendor-item-page" description: "Navigate the classic vendor items list page to create vendor items, filter by linked status, and use grid export actions." updated: 2025-08-25T21:58:51Z published: 2025-08-25T21:58:51Z canonical: "docs.restaurant365.com/classic-vendor-item-page" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Classic Vendor Item Page > [!WARNING] > This article covers the **classic vendor item grid**. To read about the [new vendor item grid, click here](/doc/docs/new-vendor-items-grid). The Vendor Items page lists all of the [vendor item records that open in the classic form](/doc/docs/classic-vendor-item-record). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1442UG37.png) --- ## Navigation ****Navigation Steps**** 1. Open the **Inventory** app. 2. Click **Items**. 3. Click **Vendor Items.** 4. This will open the classic Vendor Items page. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OTW2KY0J.png) ****Search**** Navigate to pages with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **page name** in the R365 global search bar. 2. Select the page from the results list. > Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png) --- ## Vendor Items From the vendor items tab, users can view, edit, link, and create vendor tems. Vendor items are associated directly with a single purchased item and represent the vendor-specific item record for the purposes of AP invoicing and purchase orders. Since a purchased item might be supplied by multiple vendors or in varied case sizes, multiple vendor items can be associated with a single purchased item. ![A diagram of a system Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/classic-vendor-item-page-image-2mnz29oo.png) If a vendor supplies the same item with different case packs or item numbers, multiple vendor items representing the different purchase UofMs / item numbers are required. The item number for the vendor item should match the vendor order guide and vendor invoices. The vendor item number is used as the lookup value for [EDI AP Invoice Imports](https://help.restaurant365.net/en/support/solutions/articles/12000039108) and order guide imports. --- ## Vendor Items Grid ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/classic-vendor-item-page-image-tvh74fz5.png) | | **Field** | **Description** | | --- | --- | --- | | **1** | + Create | Click to [Create a new Vendor Item Record](/doc/docs/new-vendor-item-record). | | **2** | View Actions | The following actions allow the User to [change the List View](/doc/docs/working-with-list-views): - View Dropdown - Click to switch between the current view and other saved grid views - Show/Hide Columns Dropdown - Click to select which Columns to show or hide from the grid - Save View - Click to save the current view of the grid - Clear Filter - Click to remove any filters that have been set - Clear Sort - Click to clear any sorts that have been set - Set Default - Click to set the current view as the default view - Export - Click this icon to export the current view to a .csv file - Refresh - Click to refresh the grid | | **3** | Column Headers | All of the column information. The name of the columns are listed at the top of the column. | | **4** | Search | Searches the column for entered keyboards or applies the filter selected when the filter option is clicked. | ### **Column Details** | **Column** | **Description** | | --- | --- | | Item | The linked [Purchased Item](/doc/docs/purchased-item-record-overview-security) that this vendor item will reference and update. > If there is no purchased item linked to the vendor item, the **Link Item** button will be displayed. Learn more about [linking Vendor Items and Purchased Items here](/doc/docs/vendor-items-link-items-sidesheet). | | Vendor | The [Vendor](/doc/docs/vendor-record) that this vendor item is supplied by. | | Vendor Item Name | The Vendor Item name as it appears on the vendor order guide / vendor invoices. This field is used for reference only. | | Vendor Item Number | The identifying number of the vendor item. This number should match the Vendor Order Guide and Vendor Invoices. The vendor item number is used as the lookup value for [EDI AP Invoice Imports](/doc/docs/edi-vendor-integration-overview) and [Order Guide Imports](/doc/docs/order-guides-vendor-integrations-coming-soon). | | Brand Item Number | The identifying number used by brands to track the vendor item. This number helps track, categorize, and reference branded items consistently. This field will only have a number when the vendor utilizes brand item numbers. | | UofM | Purchase unit of measure for the vendor item. UofMs used for vendor items must be tagged as **purchasing UofM**. > If this item is supplied by the same vendor using different case packs, multiple vendor items representing the different Purchase UofMs are required. | | Price | The current price of the vendor item based on the most recent price source. | | Vendor Pack Size | The pack size name provided by the vendor on order guides. This column is for reference only. | | Contract Price | The current expected price of the vendor item used for **purchase orders** and vendor contract price verification. > The Contract Price value is only input and updated manually. | | Primary | Indicates if the vendor item is a **Primary** item for the vendor. Used in [Purchase Orders](/doc/docs/purchase-orders-overview-security) to filter and populate orders. | | Variance | The difference between the current Price and the Previous Price. | | Contract Expiration | The agreed upon date that the Contract Price will expire. > This value must be manually entered and updated. | | Effective Date | The date that the Contract Price will be active for the vendor item. > When the Contract Price is manually changed, either through the Vendor Item grid or Import Tool, the Effective Date will reflect the date of the update. | | Split UofM | The [Split U of M](http://help.restaurant365.net/support/solutions/articles/12000038969-split-u-of-m) for the vendor item when the item may be broken down into individual items. Used with EDI integrations. | | Split Price | The current split price for the vendor item that is used in [Vendor Contract Price Verification](/doc/docs/vendor-contract-price-verification). The split price is the broken down price for each individual item that may be part of a casepack. > The value will be updated when there is a new split price updated by a new price source. | | Split Variance | The difference between the Split Contract Price and the actual Split Price. | | Split Contract Price | The expected Split Contract Price for the Vendor Item that is used in [Vendor Contract Price Verification](/doc/docs/vendor-contract-price-verification). > This value is manually added to the vendor item record and will only update when manually edited by a user. | | Acceptable Variance | The threshold of variance % between the **Contract Price** and the actual **Price** that is acceptable. Used in [Vendor Contract Price Verification](/doc/docs/vendor-contract-price-verification). | | Price Source | Indicates which method was used to update the Contract Price: - **Invoice** - The vendor item was created automatically as part of an EDI AP invoice import, and the price was set to the price on the invoice. - **User** - Price was updated manually by a user on the Vendor Item grid. - **Order Guide** - Price was updated via an [Order Guide Vendor Integration](/doc/docs/order-guides-vendor-integrations-coming-soon) . - **Manual Import** - Price was updated via the Import tool. | | Created By | The user that created the vendor item. | | Created On | The date that the vendor item was created. | | Modified By | The last user that modified the vendor item. | | Modified On | The last time that this vendor item was modified. |