---
title: "Variance to Schedule Record"
slug: "variance-to-schedule-record"
description: "Reference for Variance to Schedule rule fields: clock-in/out early or late thresholds (in minutes) that require manager consent."
updated: 2026-10-06T19:27:41Z
published: 2026-10-07T05:00:00Z
canonical: "docs.restaurant365.com/variance-to-schedule-record"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Variance to Schedule Record

The Variance to Schedule page defines rules that control how much an employee’s actual clock times can differ from their scheduled shift before consent is required. These rules help enforce labor policies, manage wage compliance, and reduce unexpected labor costs.

Use Variance to Schedule rules to:

- Set minute thresholds for early or late clock-ins
- Set minute thresholds for early or late clock-outs
- Define the minimum wage used to evaluate variance thresholds
- Assign rules to specific locations

---

## Security

Users must have the following permission to access the Variance to Schedule rules.

- Labor → Labor Rules → Variance to Schedule Rules → View Variance to Schedule rules.

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Navigation

**Navigation menu**

1. Select **Admin** from the left navigation rail.
2. Expand the **Workforce** category.
3. Select **Labor rules**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1784062610386.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A14%3A15Z&se=2026-10-27T14%3A14%3A15Z&sr=c&sp=r&sig=D6o1vx9GfKRYa67r1heV%2F2MnfCmJ6tVYuVlDuhEcj%2FM%3D)

**Global search bar**

Navigate to pages with the [R365 global search bar](/doc/docs/r365-search):

1. Enter all or part of the **page name** in the R365 global search bar.
2. Select the page from the results list.

> Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A14%3A15Z&se=2026-10-27T14%3A14%3A15Z&sr=c&sp=r&sig=D6o1vx9GfKRYa67r1heV%2F2MnfCmJ6tVYuVlDuhEcj%2FM%3D)

---

## Variance to Schedule Buttons and Fields

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YL5KNZN3.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A14%3A15Z&se=2026-10-27T14%3A14%3A15Z&sr=c&sp=r&sig=D6o1vx9GfKRYa67r1heV%2F2MnfCmJ6tVYuVlDuhEcj%2FM%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Cancel | Discards changes and closes the split rule without saving. |
| **2** | Create | Saves the split rule using the entered settings. Required fields must be completed to enable this button. |
| **3** | X (Close) | Closes the new split rule page and returns to the [Labor rules page](/doc/docs/labor-rules-page). |
| **4** | Section Navigation | Indicates the currently displayed section. Click to navigate to the desired section. |
| **5** | Name | Defines the name of the variance to schedule rule. |
| **6** | Locations | Defines the locations assigned to the variance to schedule rule. |
| **7** | Minimum wage | Defines the minimum wage used to calculate penalties when scheduled hours and actual hours vary, and to evaluate variance thresholds. |
| **8** | Early clock-in | Enables an early clock-in variance threshold and displays the Minutes field when selected. |
| **9** | Minutes | Defines the minute threshold that triggers consent when a selected variance type exceeds the limit. |
| **10** | Late clock-in | Enables a late clock-in variance threshold and displays the Minutes field when selected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AKHDGVKR.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A14%3A15Z&se=2026-10-27T14%3A14%3A15Z&sr=c&sp=r&sig=D6o1vx9GfKRYa67r1heV%2F2MnfCmJ6tVYuVlDuhEcj%2FM%3D) |
| **11** | Early clock-out | Enables an early clock-out variance threshold and displays the Minutes field when selected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7QONW1EY.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A14%3A15Z&se=2026-10-27T14%3A14%3A15Z&sr=c&sp=r&sig=D6o1vx9GfKRYa67r1heV%2F2MnfCmJ6tVYuVlDuhEcj%2FM%3D) |
| **12** | Late clock-out | Enables a late clock-out variance threshold and displays the Minutes field when selected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BHMRX64R.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A14%3A15Z&se=2026-10-27T14%3A14%3A15Z&sr=c&sp=r&sig=D6o1vx9GfKRYa67r1heV%2F2MnfCmJ6tVYuVlDuhEcj%2FM%3D) |

The value recorded for an account, metric, or activity that reflects what actually occurred, not what was scheduled, estimated, ordered, planned, or forecasted.