--- title: "Users Page" slug: "users-page" description: "View, search, filter, and manage all R365 users from the Users page, including active/inactive status and inline editing capabilities." updated: 2026-07-16T08:00:00Z published: 2026-07-16T08:00:00Z canonical: "docs.restaurant365.com/users-page" stale: true --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Users Page The Users page lists all of the active and inactive user records. Here, user-specific information can be reviewed within the page or by opening the full [user record](/doc/docs/user-record-overview). This page also offers [inline editing](/doc/docs/inine-edit-users-page) and [bulk editing](/doc/docs/bulk-edit-users-page) for many fields, including locations, user roles, report roles, mobile phone and active status. New users can be created from the users page with the **+ Add user** button. Learn more about how to [create a new user](/doc/docs/create-new-user), and [user setup, security, and location access](/doc/docs/user-setup-security-and-location-access). API Managed UsersFor [API-managed users,](/doc/docs/api-managed-users) editability is controlled by the setting on the [API User Permissions tab](/doc/docs/api-user-permissions-tab) of the [Security & Permissions page.](/doc/docs/security-permissions-overview-security) When this setting is disabled, API-managed user records are read-only and cannot be edited. --- ## Security Users must have the following permission(s) to access or edit on the Users page.: - Administration→ Users → - View Users > This Permission does not grant access to the Security and Permissions page - Edit Users - Edit Users in Bulk > Requires the **Edit Users** permission. This grants access to the bulk-edit checkboxes and bulk action buttons on the Users table as well as the [Mass Role Update page](/doc/docs/mass-role-update). If **Edit Users** is disabled, **Edit Users in Bulk** is automatically disabled. - Edit My User Employee Link - Create & Impersonate Users - Report Roles - View Report Roles - User Roles - View User Roles and Permissions These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation ****Navigation Steps**** 1. Open the **Admin** application. 2. Expand the **Users & Security** category**.** 3. Select **Users.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Y9Y8O4SZ.png?sv=2026-02-06&spr=https&st=2026-10-29T15%3A31%3A24Z&se=2026-10-29T16%3A31%3A24Z&sr=c&sp=r&sig=I39gjWX6SJJKfStMQitnkU672Gzf3TvCx%2FQ6wnSRWqo%3D) ****Search**** Navigate to pages with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **page name** in the R365 global search bar. 2. Select the page from the results list. > Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-10-29T15%3A31%3A24Z&se=2026-10-29T16%3A31%3A24Z&sr=c&sp=r&sig=I39gjWX6SJJKfStMQitnkU672Gzf3TvCx%2FQ6wnSRWqo%3D) --- ## Users Page ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O1MRXDWJ.png?sv=2026-02-06&spr=https&st=2026-10-29T15%3A31%3A24Z&se=2026-10-29T16%3A31%3A24Z&sr=c&sp=r&sig=I39gjWX6SJJKfStMQitnkU672Gzf3TvCx%2FQ6wnSRWqo%3D) ### Buttons and Fields | | Button/Field | Description | | --- | --- | --- | | **1** | Add user button | Opens a [new user record](/doc/docs/create-new-user). | | **2** | Table views | Saved table filters and column settings. The highlighted view is currently displayed. Click on a view to display the table with the saved filter and columns settings. Learn more about [managing table views](/doc/docs/manage-table-views). | | **3** | Table actions | - **Search** - Filters the table for the entered text. - **Filter -** Opens the [Filter menu](/doc/docs/filtering-tables), where filters based on column values can be applied. When filters are applied, the number of conditions is displayed next to the button. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1750356101842.png?sv=2026-02-06&spr=https&st=2026-10-29T15%3A31%3A24Z&se=2026-10-29T16%3A31%3A24Z&sr=c&sp=r&sig=I39gjWX6SJJKfStMQitnkU672Gzf3TvCx%2FQ6wnSRWqo%3D) - **Columns** - Opens the [Columns menu](/doc/docs/adjust-table-columns), where table columns can be hidden, shown, and rearranged. The number of hidden columns is displayed next to the button. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1750356013521.png?sv=2026-02-06&spr=https&st=2026-10-29T15%3A31%3A24Z&se=2026-10-29T16%3A31%3A24Z&sr=c&sp=r&sig=I39gjWX6SJJKfStMQitnkU672Gzf3TvCx%2FQ6wnSRWqo%3D) - **Sort** - Click a column header to sort the table by that column. Hold **Shift** and click additional column headers to sort by more than one column. ![](data:image/png;base64,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- **Menu** - Contains the following additional table actions: - **Export** - [Exports the table](/doc/docs/export-grid-data) to a .csv file. - **Refresh Data** - Refreshes the table without changing the view. - **Row Height** - [Switches table row spacing](/doc/docs/change-table-row-height) between tall, medium, short, or compact. Changes made to the table using this selector apply only while the page is open. To make this setting permanent across all tables, update it in [User Preferences.](/doc/docs/user-preferences) - **Striped Rows** - Enables or disables [alternating row colors](/doc/docs/apply-row-stripping-to-tables). Changes made to the table using this toggle apply only while the page is open. To make this setting permanent across all tables, update it in [User Preferences.](/doc/docs/user-preferences) - **Column Filtering** - Turns [column filtering](/doc/docs/filter-a-table-with-column-filters) on or off. When enabled, filters can be applied directly in the column headers. Changes made to the table using this toggle apply only while the page is open. To make this setting permanent across all tables, update it in [User Preferences.](/doc/docs/user-preferences) - **Manage Global Settings** - Opens the [User Preferences](/doc/docs/user-preferences) page, where table display settings can be adjusted across the system. > [!WARNING] > Save New Rows > > After entering a row, click outside it to commit the change before clicking Save. Otherwise, the row won’t be included in the saved table. | | **4** | User details | Details for the user record, including editable fields. Learn more about [inline editing](/doc/docs/inine-edit-users-page) user details. Click the 'Full name' field to open the [user record.](/doc/docs/user-record) | | **5** | Bulk edit checkbox | Selecting at least one row will open the action barwith bulk edit actions. Learn more about [bulk editing](/doc/docs/bulk-edit-users-page) user details. | | **6** | Action bar | Displays the number of rows selected by checking the bulk edit checkbox and the bulk edit actions: - ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-K3U0X0PV.png?sv=2026-02-06&spr=https&st=2026-10-29T15%3A31%3A24Z&se=2026-10-29T16%3A31%3A24Z&sr=c&sp=r&sig=I39gjWX6SJJKfStMQitnkU672Gzf3TvCx%2FQ6wnSRWqo%3D) Edit icon - opens the bulk edit wizard. Learn more about [bulk editing](/doc/docs/bulk-edit-users-page) user details. - ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IQIG9QA8.png?sv=2026-02-06&spr=https&st=2026-10-29T15%3A31%3A24Z&se=2026-10-29T16%3A31%3A24Z&sr=c&sp=r&sig=I39gjWX6SJJKfStMQitnkU672Gzf3TvCx%2FQ6wnSRWqo%3D) Close icon - deselects all user records and closes the action bar. | ### Columns | Button/Field | Description | | --- | --- | | Full Name | The full name of the user. | | Username | The login ID for the user. | | User Email | The user’s email address. > [!WARNING] > When an employee record is linked to a user record, the email address from the employee record overwrites the ‘User Email’ field. | | Email Status | Indicates if the user’s [email address is verified](/doc/docs/verified-email-addresses-brand-managed-instances). > This column is only available for [brand-managed instances](/doc/docs/brand-managed-instances-overview). | | Default Location | The default location of the user. | | User Locations | The location(s) the user has access to. | | User Roles | The [user role(s)](/doc/docs/security-permissions-user-roles) assigned to the user. | | Report Roles | The [report role(s](/doc/docs/security-permissions-report-roles)) assigned to the user. | | Active | Indicates the current active status. | | Employee Link | Indicates if the user record is linked to an employee record. | | Linked to | Displays the employee the user record is linked to. Click to open the [employee record](/doc/docs/employee-record). | | Mobile Number | The user’s mobile phone number. | | Grant Access Override | Indicates if the user can grant access beyond their access level. Learn more about [managing access to security & permissions.](/doc/docs/manage-access-to-security-and-permissions) Click to toggle on or off. | | Last Login | The most recent successful login timestamp for the user in date and time format. Shows a blank value if the user has never logged in. | | Created by | The name of the person who created the user record in the system. | | Created on | The date the user record was created. | | Modified by | Name of the person who last updated the user record. | | Modified on | Date when the user record was most recently updated. |