---
title: "Unapprove Button Disappeared"
slug: "unapprove-button-disappeared"
description: "Missing Unapprove button means the transaction is in a closed fiscal period. Reopen the period to restore the Unapprove option."
updated: 2025-08-25T22:04:27Z
published: 2025-08-25T22:04:27Z
canonical: "docs.restaurant365.com/unapprove-button-disappeared"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Unapprove Button Disappeared

The **Unapprove** option is available on **Approved** transactions to users that have the associated 'Unapprove' Permission.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/f41f6f6c-ea90-46e3-8e85-676a5cb4142e.png)

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

If a user has the associated 'Unapprove' Permission an is viewing an 'Approved' Transaction but does not see the 'Unapprove' button, the **Transaction is in a closed period**. Learn more about [closed periods here](/doc/docs/reopen-a-closed-fiscal-year).

---

### Reopen a Closed Period

To unapprove the transaction, reopen the period so it can be unapproved and edited. To reopen the period, follow the same instructions as closing a period in the link above.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5A8HN5PI.png)

For the unapprove button to be available, the Closed Date field on the legal entity record for the necessary Legal Entity needs to be later than the date of that transaction.

> If your Organization utilizes [Advanced Close](/doc/docs/advanced-close-fiscal-year), this field will be hidden. Rather, navigate to the [Fiscal Year Maintenance Screen](/doc/docs/en/advanced-close-fiscal-year?highlight=advanced-close-fiscal-year#fiscal-year-maintenance-screen) and open the closed period. Refresh the desired transaction and the 'Unapprove' button should appear.

An organization or company configured in R365 that represents a distinct legal and tax-reporting unit. Legal entities contain one or more locations and define how financial and operational activity is grouped, reported, and filed.