--- title: "Translate a Learning Track" slug: "translate-a-learning-track-1" tags: ["R365Training"] updated: 2025-08-26T19:48:27Z published: 2025-08-26T19:48:27Z canonical: "docs.restaurant365.com/translate-a-learning-track-1" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Translate a Learning Track Learning track titles, descriptions, and tasks can be translated manually or with AI assistance. A learning track is translated from the Learning Track Details screen in Admin. [Courses/quizzes](/doc/docs/translate-a-course) and [checklists](/doc/docs/translate-a-checklist) within the learning track are translated separately. PDFs, videos, and images are not eligible for translation. All language versions are published together when the content is published. > After publication, any edits made to the English version do **not** automatically update the translated versions. Each available language must be updated manually. If new content is added to the English version, default text for the new fields is copied into all configured languages. Learn more about [translations in R365 Training](/doc/docs/training-translation-overview). --- ## Security Users must have one of the following permissions to access this page: - Account Owner - Administrator (Company Admin) These permissions are granted in the user details of a user profile. Learn more about [managing training users](/doc/docs/managing-expandshare-users). --- ## Add or Remove a Language Option on a Learning Track Follow these steps to enable or disable language options on a learning track: *Click steps to expand for additional information and images.* ****1)** Navigate to the **Leaning Tracks page**.** - Open the **Admin page**. - Under Training, select **Learning Tracks**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7TU7R0Z7.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****2)** Click the desired **learning track,** then select **Edit**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GTHN42E2.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****3)** Select the **Language Settings** button in the header.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-21TU86ZV.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****4)** Select the **Translation dropdown menu**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-MCO7OZP1.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****5) Check** the box for all languages that will be **shown** for learners.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IPD7S8M7.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****6)** **Uncheck** the box for all languages that will be **hidden** for learners.** > English cannot be disabled. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AAEKZ1FN.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****7) Translate** content for added languages.** Languages will be available for learners to select once they are enabled. Content is **not** automatically translated. Learning tracks can be [manually translated](/doc/docs/translate-a-learning-track#manually-translate-a-learning-track) or translated with [AI assistance](/doc/docs/translate-a-learning-track#translate-a-learning-track-with-ai-assistance). --- ## Manually Translate a Learning Track Follow these steps to manually update translated text for a learning track: *Click steps to expand for additional information and images.* ****1)** Navigate to the **Leaning Tracks page**.** - Open the **Admin page**. - Under Training, select **Learning Tracks**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7TU7R0Z7.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****2)** Click the desired **learning track,** then select **Edit**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GTHN42E2.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****3)** Click the **Language Selection** button in the header to open the list of available languages.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OS5A5RMB.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) > The Language Selection button is not displayed on small screens. On small screens, select **Language Settings** from the Options menu to access language selection. > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VH1Z3FUJ.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****4)** Select the **language** to edit.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-25LBV452.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) > On small screens, select the language from the Language Settings menu.![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DIUSUF8N.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****5)** Select the desired **learning track task**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XVDH6E8V.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****6)** Enter translated text in the task **title** and/or **description**.** The text displayed in the editor for the selected language reflects the exact content that will be presented to learners upon publication. > [!WARNING] > Updating attached media in a learning track task will update the media for **all languages**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BMUYC1FP.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****7) Repeat step 5 and 6** for all desired learning track tasks.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0PK1VXB8.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****8)** Click the **Pencil button** next to the learning track title to update the translation for the learning track’s title and description.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-P0V5CCQ0.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****9)** Enter translated text in the learning track **title** and/or **description**.** The text displayed in the editor for the selected language reflects the exact content that will be presented to learners upon publication. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YFWCXJNJ.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****10)** Click **Publish**.** **All** language versions are published together when the content is published. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-MJNMINRI.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) --- ## Translate a Learning Track with AI Assistance Follow these steps to apply AI translation to **all** of the titles, descriptions, and tasks within a learning track: *Click steps to expand for additional information and images.* ****1)** Navigate to the **Leaning Tracks page**.** - Open the **Admin page**. - Under Training, select **Learning Tracks**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7TU7R0Z7.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****2)** Click the desired **learning track,** then select **Edit**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GTHN42E2.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****3)** Select the **Language Settings** button in the header.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-21TU86ZV.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****4)** Click **Translate** next to the desired language to translate the text for a single language.** > **All** text for the selected language is updated. Any existing manual edits are discarded and replaced with the AI translation. **Only** the text for the **selected language** is updated. The text for other enabled languages is not impacted. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-72SMAF4D.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****5)** Click **Translate All** to update the translation for **all enabled languages**. *(Optional)*** > **All** text for all enabled languages is updated. Any existing manual edits are discarded and replaced with the AI translation. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XP8WCO7I.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****6)** Select each translated language to **review translations** and [manually edit](/doc/docs/translate-a-learning-track#manually-translate-a-learning-track) if needed.** The text displayed in the editor for the selected language reflects the exact content that will be presented to learners upon publication. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-X0TX9O9L.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) ****7)** Click **Publish**.** **All** language versions are published together when the content is published. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-E5HBNOQY.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A40Z&se=2026-11-11T06%3A19%3A40Z&sr=c&sp=r&sig=SV5GkbsAe%2Boa6tAi%2BN5IDXpv20%2Fd3PNF0fFbU34c%2BM8%3D) > AI-assisted translations are **not** automatically applied to future content. If new content is added to a learning track after a translation has been applied, each enabled language must be updated either manually or by reapplying the AI translation. Restaurant365