---
title: "Translate a Daily, Periodic, Audit, or Training Checklist"
slug: "translate-a-checklist"
description: "Add translations to daily, periodic, audit, or training checklists in R365 Training."
tags: ["R365Training"]
updated: 2025-08-26T19:47:49Z
published: 2025-08-26T19:47:49Z
canonical: "docs.restaurant365.com/translate-a-checklist"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Translate a Daily, Periodic, Audit, or Training Checklist

Checklist titles, descriptions, and steps can be translated manually or with AI assistance. Translation for all checklist types within R365 Training is done on the Checklist Editor screen. PDFs, videos, and images are not eligible for translation.

All language versions are published together when the content is published.

> After publication, any edits made to the English version do **not** automatically update the translated versions. Each available language must be updated manually. If new content is added to the English version, default text for the new fields is copied into all configured languages.

Learn more about [translations in R365 Training](/doc/docs/training-translation-overview).

---

## Security

Users must have one of the following permissions to access this page:

- Account Owner
- Administrator (Company Admin)

These permissions are granted in the user details of a user profile. Learn more about [managing training users](/doc/docs/managing-expandshare-users).

---

## Add or Remove a Language Option on a Checklist

Follow these steps to enable or disable language options on a checklist:

*Click steps to expand for additional information and images.*

****1)** Navigate to the **screen for the desired checklist type** (Daily, Periodic, Audit, or Training).**

To open the Daily, Periodic, and Audit checklists screen:

- Open the **Admin page.**
- Under **Checklists**, select **Daily Ops Checklists**, **Periodic Checklists**, or **Audit Checklists**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-L6GQVJQX.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

To open the Trainer Checks or Self Checks screen:

- Open the **Admin page.**
- Under **Training**, select **Training Assets**.
- Select **Training Checklists**.
- Select **Trainer Checks** or **Self Checks**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QDJCU36A.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DIUTZ1YG.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1Q4HVAGF.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****2)** Click the desired **checklist,** then select **Edit**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZTTY41R0.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****3)** Select the **Language Settings** button in the header.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-EBI1XMGD.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****4)** Select the **Translation dropdown menu**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LP7MS8F3.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****5) Check** the box for all languages that will be **shown** for learners.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JYNR4V7V.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****6)** **Uncheck** the box for all languages that will be **hidden** for learners.**

> English cannot be disabled.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9AUWH1FN.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****7) Translate** content for added languages.**

Languages will be available for learners to select once they are enabled. Content is **not** automatically translated.

Checklists can be [manually translated](/doc/docs/translate-a-learning-track#manually-translate-a-learning-track) or translated with [AI assistance](/doc/docs/translate-a-learning-track#translate-a-learning-track-with-ai-assistance).

---

## Manually Translate a Checklist

Follow these steps to manually update translated text for a checklist:

*Click steps to expand for additional information and images.*

****1)** Navigate to the **screen for the desired checklist type** (Daily, Periodic, Audit, or Training).**

To open the Daily, Periodic, and Audit checklists screen:

- Open the **Admin page.**
- Under **Checklists**, select **Daily Ops Checklists**, **Periodic Checklists**, or **Audit Checklists**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-L6GQVJQX.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

To open the Trainer Checks or Self Checks screen:

- Open the **Admin page.**
- Under **Training**, select **Training Assets**.
- Select **Training Checklists**.
- Select **Trainer Checks** or **Self Checks**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QDJCU36A.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DIUTZ1YG.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1Q4HVAGF.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****2)** Click the desired **checklist,** then select **Edit**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZTTY41R0.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****3)** Click the **Language Selection** button in the header to open the list of available languages.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4ITIFRCY.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****4)** Select the **language** to edit.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DJWC2JZW.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****5)** Enter translated text in the checklist **title** and/or **description**.**

The text displayed in the editor for the selected language reflects the exact content that will be presented to learners upon publication.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O2UXYZFE.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****6)** Select the desired **section** to update the sections’ title.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-CFCSKDJZ.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****7)** Expand the section to display the section description and steps.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WNFLYU9Y.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****8)** Enter translated text in the **section description**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7F6YDP8Z.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****9)** Click the desired **step** to update the step’s title.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LN6ANZEK.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****10)** With the step expanded, enter translated text into the **step description**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-UW6XNTBG.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****11) Repeat steps 9 - 10** for all desired **steps** in the section.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DCU4LSTW.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****12) Repeat steps 6 - 11** for all desired **sections**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JLX6YLDI.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****13)** Click the **Save button**, then select **Save & Publish**.**

**All** language versions are published together when the content is published.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YM5HPXVL.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-90APYS3L.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

---

## Translate a Checklist with AI Assistance

Follow these steps to apply AI translation to **all** of the titles, descriptions, and steps within a checklist:

*Click steps to expand for additional information and images.*

****1)** Navigate to the **screen for the desired checklist type** (Daily, Periodic, Audit, or Training).**

To open the Daily, Periodic, and Audit checklists screen:

- Open the **Admin page.**
- Under **Checklists**, select **Daily Ops Checklists**, **Periodic Checklists**, or **Audit Checklists**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-L6GQVJQX.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

To open the Trainer Checks or Self Checks screen:

- Open the **Admin page.**
- Under **Training**, select **Training Assets**.
- Select **Training Checklists**.
- Select **Trainer Checks** or **Self Checks**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QDJCU36A.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DIUTZ1YG.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1Q4HVAGF.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****2)** Click the desired **checklist,** then select **Edit**.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZTTY41R0.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****3)** Select the **Language Settings** button in the header.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-EBI1XMGD.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****4)** Click **Translate** next to the desired language to translate the text for a single language.**

> **All** text for the selected language is updated. Any existing manual edits are discarded and replaced with the AI translation.

**Only** the text for the **selected language** is updated. The text for other enabled languages is not impacted.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WI8QLUV5.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****5)** Click **Translate All** to update the translation for **all enabled languages**. *(Optional)***

> **All** text for all enabled languages is updated. Any existing manual edits are discarded and replaced with the AI translation.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-J6ARMUPJ.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****6)** Select each translated language to **review translations** and [manually edit](/doc/docs/translate-a-learning-track#manually-translate-a-learning-track) if needed.**

The text displayed in the editor for the selected language reflects the exact content that will be presented to learners upon publication. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OEO6U9VI.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

****7)** Click the **Save button**, then select **Save & Publish**.**

**All** language versions are published together when the content is published.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ELUHSGIR.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-90APYS3L.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A05%3A42Z&se=2026-11-11T06%3A05%3A42Z&sr=c&sp=r&sig=GFxUzfq1crxqDRucCX64FJAdB1Mp9uizbEoGQvSpLt4%3D)

> AI-assisted translations are **not** automatically applied to future content. If new content is added to a learning track after a translation has been applied, each enabled language must be updated either manually or by reapplying the AI translation.

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