--- title: "Timecard Page" slug: "timecard-page" description: "Timecards page — lists employee timecards by location and date range. Review, edit, create, approve, and manage pay periods from here." updated: 2026-07-28T21:36:57Z published: 2026-07-28T21:36:57Z canonical: "docs.restaurant365.com/timecard-page" stale: true --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Timecard Page The Timecards page in the Workforce application displays all employee timecards for a selected location and date range. Managers use this page to review timecards with punch times and break times, identify issues, respond to employee disputes, edit shift details, approve timecards, and prepare payroll data. This page reflects the current review status of each timecard, including employee-submitted disputes and approval readiness, to support accurate payroll processing. From this page users can: - View and Edit [Timecards](/doc/docs/timecard-shift-record): - [Edit Shift Details](/doc/docs/edit-punch-details-timecards) - [Add, Edit, or Delete Earnings](/doc/docs/add-and-edit-earnings-in-timecards) - [View Timecard Activity](/doc/docs/view-timecards-activity) - [Create Timecards](/doc/docs/create-a-shift-in-timecards) - [Delete Timecards](/doc/docs/delete-a-shift-timecards) - [Review Timecards](/doc/docs/review-time-attendance) - [Approve Timecards](/doc/docs/approve-or-unapprove-a-shift-time-attendance) - [Close and Export Pay Periods](/doc/docs/close-a-pay-period-and-export-to-payroll-time-attendance) - [Reopen Pay Periods](/doc/docs/reopen-a-time-attendance-pay-period) - [Handle Timecard Disputes](/doc/docs/handling-timecard-disputes) - [Manage Breaks on Timecards](/doc/docs/manage-breaks-on-timecards) --- ## Security **Time & Attendance permissions are listed in the permission tree as follows:** - Labor - Time & Attendance - Pay Period - Reopen Pay Period - Close Pay Period - Timecards - View Timecards - Edit Timecards - Add Timecards - Use bulk approval and deletion - Approve Timecards - Delete Timecards These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation 1. Click the **Workforce** application. 2. Expand **Time & attendance.** 3. Click **Timecards**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1783963784836.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) --- ## Timecard Buttons & Fields ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2TM2QA4T.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) | | Button/Field | Description | | --- | --- | --- | | **1** | Location Selector | Displays the selected location. Click to choose a different location. Only accessible locations appear in the list. | | **2** | Settings | **Gear Button**: Opens [Timecard settings](/doc/docs/timecard-settings-screen#time-attendance-settings-buttons-and-fields) screen. | | **3** | Last Synced | Displays the date and time when the page last refreshed. | | **4** | Pay Period Card | Shows summary information for the current or most recent pay period. Only appears if pay periods are configured. | | **5** | Timecard Issues | Shows a combined count of unresolved timecard issues (Not Created and Calculation Failed) for the selected location and date range. Select **Review** to open the [Timecard Issues](/doc/docs/review-timecards#fixing-timecard-issues1) window. This section only appears when issues exist. | | **6** | Date Range | Displays the date range of visible timecards, based on the selected view (day, week, or pay period). Use the arrows to go to the previous or next day, week, or pay period. | | **7** | Status or Quick Review Filters | Shows the status of the day, week, or pay period. Click to filter the grid to affected timecards. Click again to clear the filter. When there is review needed, this acts as a quick filter. It filters timecards by status or review need. Options include: - **Missing punches** - Missing or overlapping punches - **Needs review** - Schedule variance, overtime, incorrect job, or suspected auto clock out - **Ready** - No issues found - **Calculation failed**: Displays the number of timecards with failed labor calculations - **Pay Period Closed [date]** - Pay period was closed on the listed date and all timecards are locked. | | **8** | Date Selector | Opens a calendar picker to select the day, week, or pay period view. | | **9** | View Selector | Switches between day, week, and pay period views. Pay period view is disabled if pay periods are not configured. - **Day** - All timecards from a single day are displayed. - **Week** - All timecards from a single operational week are displayed. - > Operational weeks are determined by the operational calendar. - **Pay Period** - All timecards from a single pay period. - > This button is disabled if pay periods are not configured. | | **10** | Table Actions | - **Search** - Filters the table for the entered text. - **Table Views -** Saved table filters and column settings. The highlighted view is currently displayed. Click on a view to display the table with the saved filter and columns settings. Learn more about [managing table views](/doc/docs/manage-table-views). - **Filter -** Opens the [Filter menu](/doc/docs/filtering-tables), where filters based on column values can be applied. When filters are applied, the number of conditions is displayed next to the button. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1750356101842.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) - **Columns** - Opens the [Columns menu](/doc/docs/adjust-table-columns), where table columns can be hidden, shown, and rearranged. The number of hidden columns is displayed next to the button. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1750356013521.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) - **Group By -** Determines how timecards are grouped and the sort order: - **Name** - Timecards are grouped by employee and employee headers (#15) **are** displayed. - **No group** - Timecards are not grouped and employee headers (#15) are **not** displayed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-MPFG6953.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) - **Export** - [Exports the table](/doc/docs/export-grid-data) to a .csv file. | | **11** | Add Button / Reopen Pay Period Button | **Add** - [Creates a blank timecard.](/doc/docs/create-a-shift-in-timecards) > This button is only displayed for **open** pay periods. **Reopen Pay Period** - [Reopens the closed pay period](/doc/docs/reopen-a-timecards-pay-period) and unlocks all timecards. > This button is only displayed for **closed** pay periods. | | **12** | Activity Log Button | Opens the activity log for all displayed timecards. | | **13** | Select All Box | Selects all timecards and opens the [bulk edit menu](/doc/docs/time-attendance-page#time-attendance-bulk-edit-menu). | | **14** | Employee Header | Only shows when grouped by name. All timecards for the employee are listed beneath the employee. | | **15** | Alert / Status Indicator | Indicates an issue with the employee’s timecard, hover to display tooltip: **Red Circle Alert** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WGCB7J9F.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) **:** - Missing punch - Punch overlap - Unpayable employee (employee missing required payroll information) - Calculation failed **Yellow Triangle Alert** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-540HZAGA.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) **:** - Schedule variance - Overtime - Different than scheduled job - Automatic clock out suspected - [Employee dispute](/doc/docs/handling-timecard-disputes) - Missing break (if violating a configured break rule) **Moon Status** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9SGRJMEM.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) **:** - [Cross-day shift](/doc/docs/cross-day-shifts) **Suitcase Status** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O4KMH2KG.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) **:** timecard contains other earnings for one or more of the following PTO earning types: - PTO - Sick - Bereavement - Vacation **Celebration Status** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DCBOF3JW.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D): Timecard is on the day of another holiday. | | **16** | Approve Button | Approves the selected timecard. Timecards with alerts cannot be approved. | | **17** | Action Menu | Includes the following actions for the associated timecard: - **Edit** - Opens the [timecard record](/doc/docs/timecard-shift-record) in edit mode. - **Delete** - [Deletes](/doc/docs/delete-a-shift-time-attendance) the timecard. - **View Activity -** Opens the activity logs. | ### Timecard Columns | Column | Description | | --- | --- | | Name | Employee’s full name. Always visible. | | Date | Date of the timecard. Always visible. | | Location | Location where the shift was worked. | | Job | Job title for the worked shift. | | Shift | Start and end times for the shift. | | In Time | Clock-in time for the shift. | | Out Time | Clock-out time for the shift. | | Worked Hours | Total hours worked, including regular hours, overtime hours, and paid breaks. Excludes unpaid breaks. | | Variance | Difference between scheduled work hours and actual worked hours. | | Breaks | Total break hours and minutes. | | Regular Hours | Total hours worked at regular rate. Excludes overtime hours. | | Hourly Wage | If the punch comes from polled data, the hourly wage is based on the pay rate from the polled source for the job worked. If the punch data is from a [manually created timecard](/doc/docs/create-a-shift-in-timecards) or R365 Time Clock, the employee’s pay rate for the job is from their employee record. | | Overtime Hours | Total overtime and double-time hours, calculated using R365 overtime rules. Hover over the alert icon to view premium details. | | Overtime Pay | Total pay from overtime hours. | | Wages | Total wages, including regular pay and overtime pay. | | Tips | Total POS cash and POS card tips from polled data. > If [Tip Automation](/doc/docs/tip-automation) or [Tip Import](/doc/docs/tip-management) is enabled, all tips impacted by a tip distribution or tip import are only shown in the ‘Other Earnings Pay’ column. | | Other Earning Type | Type of the earning in the ‘Other Earnings Pay’ column. | | Other Earnings Pay | Total pay from other earnings. Hover over the column for other earning details. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-CSPS4BXT.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) | | Gross Pay | Total pay, including regular pay, overtime pay, tips, and other earnings. | | Payroll ID | Employee’s payroll ID for a 3rd party payroll system. | | Time Clock ID | Employee’s ID for R365 Time Clock. | > [!NOTE] > Columns with wage information are only visible to users with the **View Hourly Payrates** permission. --- ## Pay Period Card The Pay Period Card summarizes the oldest open pay period and shows its approval progress. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-3GO2F2XT.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) | | Field | Description | | --- | --- | --- | | **1** | Status Icon | Indicates the status of the pay period: - **Blue Clock** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6FXVL3XY.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) - Pay period is **in progress** and cannot be closed. - **Yellow Triangle !** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-540HZAGA.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) - Pay period is **due today** and can be [closed](/doc/docs/close-a-pay-period-and-export-to-payroll-timecards). - **Red Circle !** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WGCB7J9F.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) - Pay period is **overdue** and can be [closed](/doc/docs/close-a-pay-period-and-export-to-payroll-time-attendance). | | **2** | Pay Period Status | Indicates the status of the pay period: - **In progress** - Current date is **before** the due date (#4) for the pay period. - **Due today** - Current date **is** the due date (#4) of the pay period and the pay period can be [closed](/doc/docs/close-a-pay-period-and-export-to-payroll-time-attendance). - **Overdue** - Current date is **after** the due date (#4) and the pay period has **not** been [closed](/doc/docs/close-a-pay-period-and-export-to-payroll-time-attendance). | | **3** | Close Pay Period Button | [Closes](/doc/docs/close-a-pay-period-and-export-to-payroll-timecards) and locks the pay period. > This button only appears on or after the due date (#4). | | **4** | Due Date | Last day of the pay period. | | **5** | Progress Bar | Visual representation of approved timecards (blue) and unapproved timecards (grey). | | **6** | Timecard Count | Number of approved timecards / number of total timecards. | --- ## Timecard Bulk Edit Menu The bulk edit menu only appears when one or more timecards are selected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5I0RUYQ6.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) | | Field | Description | | --- | --- | --- | | **1** | Selected Count | Number of timecards selected. | | **2** | Approve Button | Approves selected timecards. | | **3** | X (Close) Button | Closes the bulk edit menu and unselects selected timecards. | --- ## Activity Log ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LZN187HH.png?sv=2026-02-06&spr=https&st=2026-10-28T23%3A14%3A28Z&se=2026-10-29T00%3A14%3A28Z&sr=c&sp=r&sig=OW5VFwlLfln3dpsgThXuk6UepLGFBFESH6Pr1wWE0YI%3D) | | Field/Button | Description | | --- | --- | --- | | **1** | Activity | Details for the logged activity: - User - Action - Action details - Date and time | | **2** | Menu | Opens a drop down with the following option: - Export activity report | | **3** | X (Close) Button | Closes the activity log. |