--- title: "Sign an I-9" slug: "sign-an-i-9" description: "Sign Section 2 of an I-9 — review Section 1, verify documents, and sign from the Work Eligibility page, employee record, or Documents tab." status: "update" updated: 2026-10-22T01:55:19Z published: 2026-10-28T05:00:00Z canonical: "docs.restaurant365.com/sign-an-i-9" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Sign an I-9 After the employee completes and signs Section 1 of the I-9, the employer reviews the submitted information and completes Section 2. Once both sections are signed, the form is marked complete. A [PDF copy](/doc/docs/download-an-i-9-pdf) is then available to view and download. I-9s can be opened for review and company signature from the following places: - [Work Eligibility page](/doc/docs/work-eligibility-page) - [Summary tab](/doc/docs/employee-record-summary-tab) of an employee record - [Documents tab](/doc/docs/workforce-employee-records-documents-tab) of an employee record > **The user signing the I-9 form attests:** I attest, under penalty of perjury, that (1) I have examined the documentation presented by the above-named employee, (2) the above-listed documentation appears to be genuine and to relate to the employee named, and (3) to the best of my knowledge, the employee is authorized to work in the United States. > If the employee was unable to complete their portion of the I-9, it can be [completed on their behalf](/doc/docs/complete-an-i-9-on-behalf-of-an-employee) and signed at the same time. > > To complete the I-9 Employment Eligibility Verification Form on behalf of the employee, ensure that a paper version of the signed document has been reviewed. This content is for informational purposes only.R365 is not a legal service and does not provide legal advice. These services are not intended to replace external legal counsel. --- ## Security Users must have the following permission sign an I-9: - Labor → Work Eligibility → I-9 Form → Complete Company Signature These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Sign an I-9 Steps Follow these steps to sign an I-9 in the status of ‘Needs Manager Signature’: *Click steps to expand for additional information and images.* ****1a)** Open the I-9 form on the [**Work Eligibility page**](/doc/docs/work-eligibility-page)**.**** 1. Locate the **desired I-9** by scrolling through the grid or searching for the employee’s name. 2. Click **Sign.** -or- Click on the **row** for the I-9. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AEKI4XXP.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) The I-9 will open. ****1b)** Open the I-9 form on the [**Summary tab**](/doc/docs/employee-record-summary-tab) of the **employee’s** [**employee record**](/doc/docs/employee-record)**:**** 1. Scroll to the **Onboarding section**. 2. Click **Complete** for I-9 Employment Eligibility Verification. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FCKJ8B3Q.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) 3. The I-9 document details on the Documents tab will open. 4. Click **Sign I-9.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YV07H7NP.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) The I-9 form will open. ****1c)** Open the I-9 form on the [**Documents tab**](/doc/docs/employee-record-summary-tab) of the **employee’s** [**employee record**](/doc/docs/employee-record)**:**** 1. Click on the **Work Eligibility folder**. 2. Click on **Action menu** for I-9 Employment Eligibility Verification. 3. Select **Sign I-9.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OZ14ZI57.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) The I-9 form will open. ****2)** **Review Section 1** information (Employee Information and Attestation).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2MDQAN0N.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ****3)** In **Section 2,** click image thumbnails to **view uploaded images** of the employee’s documents and confirm that they are **acceptable documents**.** Refer to [https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents](https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) [uscis.gov] for examples and a full list of acceptable documents. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BL26C0DT.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ****4)** Verify that **uploaded images match** **Section 1 information**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ME7QL4IK.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ****5)** Verify that **uploaded images match the document information** for the selected document type.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7S0EAUJL.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ****6)** Confirm that **all required images** for the selected document types have been attached.** The required images will vary based on the document type selected. The text above the images will indicate what images are required. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-H6KK4G03.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ****7)** **Repeat steps 4 - 6** for all document types.** **List A -** Only one document is required. **List B & List C -** One document is required for each list. ****8a)** If the employee’s documents **do not pass** the verification process, **return the I-9 to the employee** for corrections and **do not continue.**** If all details of the I-9 should be re-entered by the employee, the form can be [cleared and restarted](/doc/docs/clear-and-restart-an-i-9). ****8b)** If the employee’s documents **pass** the verification process, move to the **Company Signature section**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-B370MUN2.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ****9)** If an alternative procedure authorized by DHS was used to examine the documents, **check the alternate procedure checkbox**. *(Optional)*** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-3LX4TSVD.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ****10)** Enter your first name.** The **First Name** field pre-fills with the signed-in user's first name. Update the value if needed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YP6YO9PM.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ****11)** Enter your last name.** The **Last Name** field pre-fills with the signed-in user's last name. Update the value if needed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LJZHUT5S.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ****12)** Enter your job title.** Enter the job title in the **Job Title** field. The field pre-fills with the saved value or the previous session signer's title if one exists. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4FP6QMRZ.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) > [!NOTE] > All three fields are required before the user can sign the form. The system retains the values within the same session if the user re-opens or re-signs the form. ****13)** Type **your name** into the **Company Signature** field.** > **The user signing the I-9 form attests:** I attest, under penalty of perjury, that (1) I have examined the documentation presented by the above-named employee, (2) the above-listed documentation appears to be genuine and to relate to the employee named, and (3) to the best of my knowledge, the employee is authorized to work in the United States. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0RQO9GTG.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ****14)** Click **Complete** in the I-9 form header.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DLX1PS0T.png?sv=2026-02-06&spr=https&st=2026-11-10T16%3A57%3A53Z&se=2026-11-10T17%3A57%3A53Z&sr=c&sp=r&sig=ArGb0CoeO3uT3PRloZfvGUbpLMCkz%2BCDG7DJjmfWzj4%3D) ## Related - [Work Eligibility Overview](/work-eligibility-overview.md)