---
title: "Scheduling a payment run"
slug: "scheduling-a-payment-run"
description: "Create a payment run with a future payment date in R365 Payments to schedule vendor disbursements in advance."
updated: 2025-06-23T15:58:15Z
published: 2025-06-23T15:58:15Z
canonical: "docs.restaurant365.com/scheduling-a-payment-run"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Scheduling a payment run

This article addresses scheduling payments with [R365 Payments](/doc/docs/r365-payments-overview-security).

With R365 Payments, users can schedule a [payment run](/doc/docs/payment-runs-page) in advance to ensure that vendors are paid on time. Scheduled payments can also help streamline processes and optimize workflow because no manual work is needed on the day payment is due.

---

## Scheduling a payment run

| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/5ec55cc1-2e84-48b7-95c7-2b87ec8ef860.png) | [Create a new payment run](/doc/docs/creating-a-payment-run) from the create menu. Complete the Payment Run as normal. Learn more about the [Payment Run record.](/doc/docs/payment-run-record) | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1CYK159L.png) |
| --- | --- | --- |
| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/10820944-946d-4eb1-9365-5dcd82abaf9c.png) | When selecting the **Payment Date**, select a future date. Today's date appears at the bottom of the calendar menu. The selected date is indicated by a red circle. > [!NOTE] > The date printed on checks will reflect the date the payment was sent to the vendor, not the date entered by the user on the payment record. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/de63d2da-1bf3-41af-b36d-69d3b24958f8.png) |
| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/920676ef-f57d-47fa-b056-0d3c2f467eb9.png) | Select **Create Payments**. A message appears prompting the user to confirm that the Payment Date is a future date. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/7174044d-f9c1-47a8-9050-6e0a6a3b1bea.png) |
| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/28a7f9d8-fce6-4d42-bd65-d191126dce9c.png) | Select **Confirm** to approve the selected Payment Date. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/cb6d4dc4-7c36-4a8d-85a3-2e0431b4ff7a.png) |
| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/ac8a44a3-426d-46bc-b428-ee944ba5d81d.png) | In the Payments Created window, select **Send to R365 Payments** to submit the payment for processing. The transaction appears on the AP Transactions page with an R365 Payment Status of Scheduled. When the selected Payment Date arrives, the payment will be automatically processed and sent to R365 Payments at 8:00 AM CST. | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/42347609-6b34-4b01-a09f-e19a1d712fca.png) |

---

## Cancelling and rescheduling a scheduled payment run

Users can choose to cancel or reschedule a scheduled Payment Run.

- [Cancelling scheduled payment runs](/doc/docs/cancelling-a-scheduled-payment-run)
- [Rescheduling scheduled payment runs](/doc/docs/rescheduling-scheduled-payment-runs)