---
title: "Schedule Print Preference Group Details"
slug: "schedule-print-preference-group-details"
description: "Schedule Print Preference Group — field reference for name, locations, orientation, grouping, sort order, and printout include options."
updated: 2025-08-21T21:27:43Z
published: 2025-08-21T21:27:43Z
canonical: "docs.restaurant365.com/schedule-print-preference-group-details"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Schedule Print Preference Group Details

Print preference groups set the default print preferences for users when [printing schedules](/doc/docs/schedule-calendar-print-options) for locations assigned to the group. Users can still adjust print preferences as needed before printing.

---

## Navigation

Follow these steps to open the details for a print preference group:

**1)** Navigate to [**Schedule Settings**](/doc/docs/schedule-settings) by clicking the Gear icon in the header of the [Schedule page](/doc/docs/schedule-calendar).

**2)** Select the **Print Preferences tab**.

**3)** Click on the desired **print preference group**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9SO0O2FV.png?sv=2026-02-06&spr=https&st=2026-10-31T13%3A16%3A09Z&se=2026-10-31T14%3A16%3A09Z&sr=c&sp=r&sig=KFupguakM55X4GhGTZIhKlLrsj1opZm%2FRHBagftfhU0%3D)

Learn about [creating print preference groups here](/doc/docs/create-or-edit-a-schedule-print-preferences-group).

---

## Print Preference Group Details

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NIBQX37W.png?sv=2026-02-06&spr=https&st=2026-10-31T13%3A16%3A09Z&se=2026-10-31T14%3A16%3A09Z&sr=c&sp=r&sig=KFupguakM55X4GhGTZIhKlLrsj1opZm%2FRHBagftfhU0%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Back to All Print Preferences | Closes the print preference group details and returns to the Print Preferences tab of the Schedule Settings page. |
| **2** | Save Button | Saves changes to the print preference group. |
| **3** | Action Menu | Contains the following actions: - **Delete** - Deletes the print preference group. |
| **4** | Name | User-entered name for the print preference group. |
| **5** | Locations | Locations where print preferences default to the configured settings of the print preference group. |
| **6** | Orientation | Orientation for the printed schedule: - Portrait - Landscape |
| **7** | Week/Day Option | Determines if the schedule is printed for a full week or a single day. - **Week** - The schedule will be printed for the full week that starts on the date selected at the time of printing. - **Day** - The schedule will be printed for a single day selected at the time of printing and can be limited to only selected day parts. |
| **8** | Group By Option | Determines how shifts on the schedule are grouped: - **Department** - The schedule will be grouped by department. When printed from this view, each shift will display the employee's name, the shift times, and the job title. - **Job** - The schedule will be grouped by job. When printed from this view, each shift will display the employee's name and the shift times. - **Employee** - The schedule will list each employee on their own line. |
| **9** | Sort By | Determines the vertical display order: - **Name A-Z** - Employees are sorted in alphabetical order by name. - **Name Z-A** - Employees are sorted in reverse alphabetical order by name. - **Most Scheduled** - Employees are sorted in descending order quantity of scheduled shifts. - **Least Scheduled** - Employees are sorted in ascending order quantity of scheduled shifts. |
| **10** | Include Options | Determines what is included on printed schedules: - **Home Store Only -** Only employees who have the selected location as their primary location will be printed on the schedule. - **Shift Notes -** Shift notes are included on the printed schedule. - **Scheduled Employees Only** - Only employees with scheduled shifts will be included. - **Unassigned Shifts** - Shifts that have been added to the schedule but are not yet assigned to employees will appear on the printed schedule. - **Identify Minors** - Employees who are under 18 years of age will be indicated with a red dot. - **Events** - Posted events will be printed on the schedule. - **Catering Site** - Any booked catering events that contain an assigned site will be printed on the schedule. - **Responsibility** - Job responsibilities will be printed on the schedule. - **Out Times** - Out times will be printed on the schedule. - **Total Hours** - The employee's total hours will be included in shift information. - **Advanced Metrics** - OT hours, fixed labor variance, sales, labor, labor variance, labor forecast, and total staff variance will be printed on the schedule. |