--- title: "Review and Complete an Inventory Count with Variance Review (Mobile)" slug: "review-inventory-count-variances-on-the-r365-app" description: "Complete a mobile inventory count with variance review: tap Review Variances, view violations, adjust counts, and tap Complete." updated: 2026-11-13T16:26:33Z published: 2026-11-13T16:26:33Z canonical: "docs.restaurant365.com/review-inventory-count-variances-on-the-r365-app" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Review and Complete an Inventory Count with Variance Review (Mobile) After all storage locations show 100%, inventory counts are reviewed and completed on the **Inventory Count screen** in the **R365 mobile app**. Completing an inventory count includes two recommended review stages: - During **manual review**, users verify and adjust counts within each storage location to confirm accuracy. - During **variance review**, users with the **View Variances** permission review significant quantity differences compared to theoretical usage. Both stages help identify and correct discrepancies before data is committed. After a count is completed, it moves to the **Completed** tab to await [approval](/doc/docs/r365-red-app-review-and-approve-inventory-counts). ### Require Count Variance Review Setting The **Require Count Variance Review** setting in [system preferences](/doc/docs/system-preferences-miscellaneous) determines whether the variance review step is **mandatory**. When this setting is **enabled**: - Users **without** this permission can review counts manually but **cannot complete** the count, since the variance review step is required and unavailable to them. When the setting is **disabled:** - Users without this permission **can complete** the count directly. Learn more about [reviewing and completing an inventory count without variance review](/doc/docs/review-and-complete-an-inventory-count-without-variance-review-mobile). --- ## Security Users must have the following permission to complete an inventory count: - Food → Inventory Counts → Edit Inventory Counts → Edit Inventory Counts Users must have the following permission to review inventory variances: - Food → Inventory Counts → View Inventory Counts → View Variance Tab These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Review and Complete an Inventory Count with Variance Review Follow these steps to review and complete an inventory count with variance review: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Inventory screen**](/doc/docs/r365-red-app-inventory-counts-overview).** 1. Select **More** from the bottom tab bar. 2. Select **Inventory counts**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-96WS3J7I.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****2)** Select the desired **in progress inventory count**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TN8WIK38.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****3)** Confirm that all **storage locations are 100% counted**.** Learn more about [entering inventory counts](/doc/docs/enter-an-inventory-count-mobile). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FZUAKHUY.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****4)** Tap a **storage location** to manually review the entered counts.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZG3122L2.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****5)** Tap the **alert button** in the storage location header to show only items with alerts.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-B5E4IDD6.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****6)** Tap each **item with an alert** to view its count discrepancy.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7THU843M.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) Discrepancies include: - **Less Than Half** - The entered quantity is half or less than the previous count. - **More Than Twice** - The entered quantity is double or more than the previous count. - **0 Quantity** - ‘0’ is entered for the current count, but a quantity existed in the previous count. Enter a new value to adjust counts as needed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DMG1EZS3.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****7)** Repeat **steps 4–6** for each **storage location**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WAJZWJ9W.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****8)** At the bottom of the Inventory Count screen, tap **Review variances.**** > [!WARNING] > For users **without** the View Variance Tab permission, the ‘Review variances’ button is **disabled**. > [!NOTE] > Opening the Variance Review screen fulfills the variance review requirement and allows the count to be completed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZOC33FD1.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****9)** Tap **Violations** to view items exceeding variance thresholds.** Learn more about the [Theoretical Variance Review screen](/doc/docs/mobile-variance-review-screen). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AKW5OWNX.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****10)** Tap an **item** to open its variance details.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5OYGM7GQ.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****11)** If the count is incorrect, tap the **pencil** button to update counts for each storage location.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9AD115Z9.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****12)** Repeat **steps 9–10** as needed.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Z7C0EANF.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ****13)** Tap **Complete** to finish the count.** > The Complete button is disabled until all storage locations are 100% counted. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-156B8PWB.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) ### Tip: Use filters to focus variance review results On the **Theoretical Variance Review screen**, tap the **filter button** to open the filter menu. Filters can help narrow the list and highlight key items during variance review. - **Filter by** – Show all items or only items with violations. - **GL posting** – Show all items, only GL posting items, or only non GL posting items. - **Sort by** – Reorder items by metrics such as efficiency %, actual usage, or theoretical usage. - **Template** – Limit results to one or more templates when reviewing multi-template counts. | Theoretical Variance Review Screen | Filter Menu | | --- | --- | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-47UZG2FY.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-CBTGDCQQ.png?sv=2026-02-06&spr=https&st=2026-11-13T17%3A00%3A17Z&se=2026-11-13T18%3A00%3A17Z&sr=c&sp=r&sig=07adxhMj34TvDci8ffUlyfM0xq99HMjblzoYHb1fnD0%3D) |