---
title: "Reporting Time Pay Record"
slug: "reporting-time-pay-record"
description: "Reference for Reporting Time Pay fields: minimum hours, percentage of scheduled hours, maximum hours, pay rate options, and age restrictions."
updated: 2026-10-07T05:00:00Z
published: 2026-10-07T05:00:00Z
canonical: "docs.restaurant365.com/reporting-time-pay-record"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Reporting Time Pay Record

The **Reporting Time Pay Rule** defines how employees are paid when they report to work but work fewer hours than scheduled or expected. These rules help ensure compliance with labor regulations by setting minimum pay requirements based on hours worked, scheduled hours, pay rates, and age restrictions.

Use this page to create and manage reporting time pay rules for specific locations.

From this page, users can:

- Create a new reporting time pay rule
- Define the locations where the rule applies
- Configure required paid hours and pay rate calculations
- Apply age-based restrictions to the rule

---

## Security

Users must have the following permission to access View Reporting Time Pay Rule:

- Labor → Labor Rules → Reporting Time Pay Rules → View Reporting Time Pay Rules

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Navigation

**Navigation Menu**

1. Select **Admin** from the left navigation rail.
2. Expand the **Workforce** category.
3. Select **Labor Rules**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1784062610386.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A46%3A34Z&se=2026-10-27T18%3A46%3A34Z&sr=c&sp=r&sig=2t5v%2F32GTrsjqFnk2Ze6I66NEmkt7ain021t2oTXV6s%3D)

---

## Reporting Time Pay Buttons and Fields

### Header, Name & locations, Required hours

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-G4T006Q9.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A46%3A34Z&se=2026-10-27T18%3A46%3A34Z&sr=c&sp=r&sig=2t5v%2F32GTrsjqFnk2Ze6I66NEmkt7ain021t2oTXV6s%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | New reporting time pay rule | Displays the page title that indicates the user is creating a new reporting time pay rule. |
| **2** | Cancel | Closes the page without saving changes. |
| **3** | Create | Saves the rule and applies the selected settings. |
| **4** | Close | Exits the page without completing rule creation. |
| **5** | Section Navigation | Indicates the currently displayed section. Click to navigate to the desired section. |
| **6** | Name | Stores the name that identifies the reporting time pay rule. |
| **7** | Locations | Specifies the locations where the reporting time pay rule applies. |
| **8** | Minimum hours | Enables the option to define a minimum number of hours paid when an employee reports to work. |
| **9** | Minimum hours | When minimum hours are enabled, this sets the minimum number of hours paid for reporting to work regardless of schedule. |
| **10** | Percentage of scheduled hours | Enables the option to pay a percentage of scheduled hours when an employee reports to work. |
| **11** | Percentage | When percentage of scheduled hours are enabled, this defines the percentage of scheduled hours used to calculate reporting pay. |
| **12** | Maximum hours | Limits the number of hours used when calculating percentage-based reporting pay. |
| **13** | When more than one applies | Determines how reporting pay is calculated when more than one required hours option is selected. |

### Required pay rate, Age restriction

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-L8A20IZ0.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A46%3A34Z&se=2026-10-27T18%3A46%3A34Z&sr=c&sp=r&sig=2t5v%2F32GTrsjqFnk2Ze6I66NEmkt7ain021t2oTXV6s%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Job Wage | Applies the employee’s regular job rate when calculating reporting time pay. |
| **2** | Minimum wage | Enables use of a minimum wage rate for reporting time pay calculations. |
| **3** | Minimum wage amount | Defines the dollar amount used when the minimum wage option is selected. |
| **4** | Regular rate (Fair Labor Standards Act) | Enables use of the Fair Labor Standards Act regular rate for reporting time pay. |
| **5** | Regular rate amount | Stores the dollar amount used when the regular rate option is selected. |
| **6** | When more than one applies | Determines which pay rate is applied when more than one required pay rate option is selected. |
| **7** | Age | Defines the age limit used to apply the age restriction. |