---
title: "Receiving by Purchased Item"
slug: "receiving-by-purchased-item"
description: "View all items received by a location over a date range, sorted by item category, with transaction number and GL account."
updated: 2025-08-26T16:59:55Z
published: 2025-08-26T16:59:55Z
canonical: "docs.restaurant365.com/receiving-by-purchased-item"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Receiving by Purchased Item

The Receiving by Purchased Item report displays all the items received by a certain location over a period of time. This report can be helpful in seeing the information tied to a Purchased Item sorted by Item Categories.

> This report includes commissary transactions.

---

## Navigation

The My Reports search bar can be used to search R365's entire catalog of reports.

1. Open the **Reports** app.
2. Navigate to **My Reports**.
3. Enter all or part of the report name in the **search bar**.
4. The **Results** tab will open with the list of search results.
5. From beneath the report name, click **Run** to run the report with the selected report view. -OR- Click **Customize** to adjust the report parameters and run the report.

![Overview of report options in Restaurant365 with highlighted run and customize buttons.](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/report.png)

---

## Report Parameters

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RX53ZFB7.png)

| **Field/Column** | **Description** |
| --- | --- |
| **Filter By** | A listing of location categories. |
| **Filter** | A listing of all locations from the selected location category. |
| **From Date** | The beginning date for the report. |
| **To Date** | The end date for the report. |
| **Detail Level** | This option will show the information in a detailed or summarized fashion. |
| **Key Items Only** | This option has the report run for either only the key items flagged in inventory or for all items. |
| **Vendor** | This drop-down allows a user to select one or more specific vendors to view. |
| **Account** | This drop-down allows a user to select one or more vendor accounts to view. |
| **Item** | This drop-down allows a user to select one or more items to view. |
| **Vendor Item Number** | A number that can be manually entered into the item record. Typing in this number can narrow in on one specific item. |
| **Item Category** | These categories can help filter through types of items. |
| **Expand All** | This option will either expand or collapse item categories. |
| **UofM** | This option allows a user to run the report based on the transaction or inventory units of measure. |
| **Transfers** | This option includes or excludes transfer items in this report. |
| **Run Button** | Runs the report. Users can also send, export, or print the report directly from this button by clicking the down arrow portion and selecting the desired action. |

---

## Report Columns

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WGWFIGW4.png)

| **Field/Column** | **Description** |
| --- | --- |
| **Category 1, 2, 3** | The breakdown of item categories. These can be pre-selected in the report parameters. |
| **Item** | The name of the item received from the vendor. |
| **Location** | The location that received the item. |
| **Transaction #** | The invoice number associated with the transaction. |
| **GL account #** | The GL account number associated with the transaction. |
| **Vendor Name** | The name of the vendor. |
| **Transaction Date** | The date on the invoice. |
| **Purchase Unit** | The unit of measure associated with the item. |
| **Quantity** | The amount of the item that was received. |
| **Amount Each** | The price of each item. |
| **Ext. Price** | The extended price. This is the unit price multiplied by the number of items that were purchased. |

---

## Email, Export, or Print the Report

This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Learn more about how to [send, export, or print this report](/doc/docs/my-reports-send-export-or-print-reports).

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U3S8UCR9.png)

Financial account used to record specific transactions in the general ledger.