---
title: "Recalculate a Payment"
slug: "r365payroll-recalculate-a-payment"
description: "Recalculate an unfinalized employee payment from the Payment Details page after editing earnings or deductions. Not available after approval."
updated: 2026-07-17T19:16:24Z
published: 2026-07-17T19:16:24Z
canonical: "docs.restaurant365.com/r365payroll-recalculate-a-payment"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Recalculate a Payment

Payments are recalculated from the [Payment Details page](/doc/docs/workforce-payment-details-page).

> Only unfinalized payments can be recalculated.

---

## Security

Users must have the following permission to recalculate a payment.

- Payroll → R365 Payroll → Payments → Calculate Payments

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Recalculate a Payment

Follow these steps to recalculate a payment:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [Payroll Overview page.](/doc/docs/workforce-payroll-overview-page)**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-G3FXCDFX.png?sv=2026-02-06&spr=https&st=2026-11-13T18%3A56%3A20Z&se=2026-11-13T19%3A56%3A20Z&sr=c&sp=r&sig=HFIkAbjr1SKSDDUNrBn%2Br6sAmw0GVeNU8u5%2BN1mzHaQ%3D)

****2)** Click on the Pay Run that includes the payment to be recalculated.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4IWTLNQC.png?sv=2026-02-06&spr=https&st=2026-11-13T18%3A56%3A20Z&se=2026-11-13T19%3A56%3A20Z&sr=c&sp=r&sig=HFIkAbjr1SKSDDUNrBn%2Br6sAmw0GVeNU8u5%2BN1mzHaQ%3D)

The [Pay Run Details screen](/doc/docs/pay-run-details-page) will open.

****3)** Double-click in the payment row to open the [Payment Details page.](/doc/docs/workforce-payment-details-page)**

> Double click anywhere in the payment row, except for the Employee Name, as it opens the employee record.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-F958TVP6.png?sv=2026-02-06&spr=https&st=2026-11-13T18%3A56%3A20Z&se=2026-11-13T19%3A56%3A20Z&sr=c&sp=r&sig=HFIkAbjr1SKSDDUNrBn%2Br6sAmw0GVeNU8u5%2BN1mzHaQ%3D)

The [Payment Details page](/doc/docs/pay-run-details-page) will open.

****4)** Click **recalculate.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6K8KCF69.png?sv=2026-02-06&spr=https&st=2026-11-13T18%3A56%3A20Z&se=2026-11-13T19%3A56%3A20Z&sr=c&sp=r&sig=HFIkAbjr1SKSDDUNrBn%2Br6sAmw0GVeNU8u5%2BN1mzHaQ%3D)

A database entry that contains detailed info about an employee, including personal details and employment history.