--- title: "Add or Edit Deductions on Payments" slug: "r365payroll-add-or-edit-deductions-on-payments" description: "Add or edit variable deductions on the Payment Details screen. Apply corrections via negative amounts from the Deductions section." updated: 2026-09-02T18:43:43Z published: 2026-09-02T18:43:43Z canonical: "docs.restaurant365.com/r365payroll-add-or-edit-deductions-on-payments" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Add or Edit Deductions on Payments The **deductions** within a single payment can be edited on the [Payment Details screen](/doc/docs/pay-run-details-page). For deductions to be editable, the associated [pay run](/doc/docs/pay-runs-overview) must be in the 'In Progress' or 'Needs Attention' status. > For step-by-step instructions for editing earnings, refer to the [Add or Edit Earnings on Payments](/doc/docs/add-or-edit-deductions-on-payments) article. ### Deduction Corrections and Employee Repayment This content is for informational purposes only.R365 is not a legal service and does not provide legal advice. These services are not intended to replace external legal counsel. Deduction corrections are used to correct a deduction error and repay the employee. Deduction corrections ensure that the employee's tax withholdings are accurate for the repayment. Deduction corrections are applied pre-tax or post-tax, depending on the deduction type, and will be reflected in tax calculations for the payment. Entering a negative amount for a deduction will create a deduction correction, and the employee's net earnings will be increased. Deduction corrections cannot reduce the year-to-date (YTD) amount of the associated deduction below zero. > [!NOTE] > The year-to-date (YTD) amount referenced here is calculated using the payment's pay date, not the pay period's end date. Deduction corrections can also be created through [deduction imports](/doc/docs/import-deductions-1). ### Removing Earnings or Deductions Once added, earnings and most deductions cannot be deleted. Editable earnings and deductions that have incorrect types, locations, jobs, etc. are removed from the payment by setting the hours or amount to '0.00'. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/c41f38d9-3642-45eb-85bd-1e509e5acb17.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A06%3A00Z&se=2026-11-11T06%3A06%3A00Z&sr=c&sp=r&sig=ZAew47AWP51%2FWWJrm5E40sftD239342K0UADS33cX8A%3D) Variable type deductions can be deleted by clicking the trashcan icon for their entry line. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GI88BA74.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A06%3A00Z&se=2026-11-11T06%3A06%3A00Z&sr=c&sp=r&sig=ZAew47AWP51%2FWWJrm5E40sftD239342K0UADS33cX8A%3D) ### Saving Changes Edits made to deductions are **not** automatically saved. The 'Save Changes' button will save any changes made and recalculate the payment. When the '< Pay Run Details' button at the top of the page is clicked, the user will be prompted to save or discard changes. Navigating away from the Payment Details page in any other manner **will discard all changes**. When edits are saved, the payment will be recalculated for deductions, taxes, and MTD/YTD totals. ### Security Users with the following permission will be able to add and edit deductions: - Payroll → R365 Payroll → Payments → Edit Payments For users without this permission, the 'Add Deductions' and 'Save Changes' buttons are hidden, and deduction-specific information is not editable. --- ## Manually Adding Deductions Only variable type deductions can be manually added to a payment. ****Variable Type Deductions:**** - Other Post Tax Deduction - Instant Deposit Fee - Dues - Employee Meal - Union Dues - Employee Uniform - Miscellaneous - Fringe Benefit Offset - Net Adjustment Follow these steps to manually add a deduction: *Click steps to expand for additional information and images.* ****1)** Click the **Add Deduction** button above the Pre-Tax Deductions list.** The Add Deduction wizard will open. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KO6DDULX.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A06%3A00Z&se=2026-11-11T06%3A06%3A00Z&sr=c&sp=r&sig=ZAew47AWP51%2FWWJrm5E40sftD239342K0UADS33cX8A%3D) ****2)** Select a **variable type deduction.** **3)** Enter the **amount.** **4)** Click **Add** to add the deduction or **Add Another** to add the deduction and refresh the 'Add Deduction' wizard.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/56798bac-584b-4358-9baf-d761692a586d.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A06%3A00Z&se=2026-11-11T06%3A06%3A00Z&sr=c&sp=r&sig=ZAew47AWP51%2FWWJrm5E40sftD239342K0UADS33cX8A%3D) ****5)** Click **Save Changes** at the top of the page.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/85354c9d-1bba-4b6c-af1b-85bc62776a9d.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A06%3A00Z&se=2026-11-11T06%3A06%3A00Z&sr=c&sp=r&sig=ZAew47AWP51%2FWWJrm5E40sftD239342K0UADS33cX8A%3D) --- ## Editing Deductions Follow these steps to edit existing deductions: ****1)** Locate the desired deduction in the Pre-Tax or Post-Tax Deductions section** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FL2J3J6V.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A06%3A00Z&se=2026-11-11T06%3A06%3A00Z&sr=c&sp=r&sig=ZAew47AWP51%2FWWJrm5E40sftD239342K0UADS33cX8A%3D) ****2)** Adjust the **Employee Contribution Amount** if needed.** > Adjusting the amount to $0.00 will remove the deduction from the payment. > Entering a negative amount will create a deduction correction, and the employee's net pay will be increased. Negative deductions cannot reduce the employee's YTD total for the deduction below $0.00. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9CE0KY69.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A06%3A00Z&se=2026-11-11T06%3A06%3A00Z&sr=c&sp=r&sig=ZAew47AWP51%2FWWJrm5E40sftD239342K0UADS33cX8A%3D) ****3)** Adjust the **Employer Contribution Amount** if needed.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VCBQN2GY.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A06%3A00Z&se=2026-11-11T06%3A06%3A00Z&sr=c&sp=r&sig=ZAew47AWP51%2FWWJrm5E40sftD239342K0UADS33cX8A%3D) **4) Click **Save Changes** at the top of the page.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-SQIOY8GK.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A06%3A00Z&se=2026-11-11T06%3A06%3A00Z&sr=c&sp=r&sig=ZAew47AWP51%2FWWJrm5E40sftD239342K0UADS33cX8A%3D) Restaurant365