--- title: "Invoice Approvals (Mobile)" slug: "r365-red-app-ap-approvals" description: "Approve or unapprove AP invoices and journal entries from R365 mobile. Covers the Invoices screen, quick filters, file management, and AP Approvals." updated: 2026-02-02T22:16:04Z published: 2026-02-05T06:00:27Z canonical: "docs.restaurant365.com/r365-red-app-ap-approvals" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Invoice Approvals (Mobile) AP invoices can be managed from the [R365 Mobile App](/doc/docs/r365-mobile-app). Users can review AP invoices and linked purchase orders, add and edit comments to invoices, and manage attached files before approving the invoice. Learn how to [review and approve AP Invoices via web](/doc/docs/ap-invoices-review-and-approve-invoices). --- ## **Security** **Users with at least ONE of the following Permissions will be able to access the AP approvals - Invoices screen:** - Accounts Payable → AP Invoices → Approve AP Invoices - General Ledger → Journal Entries → Approve AP Journal Entries - Food → AP Invoices → Approve AP Invoices **Visibility within the AP approvals list will be based on their respective permissions:** - **To view AP Invoices**: - Accounts Payable → AP Invoices → View AP Invoices Within Accounting **OR** - Food → AP Invoices → View AP Invoices Within Food - **To view Journal Entries**: - General Ledger → Journal Entries → View AP Journal Entries These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation ****Navigation Menu**** 1. Select **More** from the bottom tab bar. 2. Select **Invoice approvals**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-46JL9TYG.png?sv=2026-02-06&spr=https&st=2026-10-31T09%3A56%3A15Z&se=2026-10-31T10%3A56%3A15Z&sr=c&sp=r&sig=Q4ltNNC1anSznMjDGKILHbt4QrdkOKOFpdV0%2BTimtXc%3D) ****AP Approvals Shortcut**** Users with BOTH ‘Approve AP Invoices’ and ‘Approve AP Payment Runs’ Permissions will be able to access the AP Approvals shortcut: 1. Select **Dashboard** from the bottom tab bar. 2. Tap the **AP Approvals** shortcut. 3. Select **Invoices**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IDG2NBS2.png?sv=2026-02-06&spr=https&st=2026-10-31T09%3A56%3A15Z&se=2026-10-31T10%3A56%3A15Z&sr=c&sp=r&sig=Q4ltNNC1anSznMjDGKILHbt4QrdkOKOFpdV0%2BTimtXc%3D) --- ## **Invoices Screen** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O2ZS427Z.png?sv=2026-02-06&spr=https&st=2026-10-31T09%3A56%3A15Z&se=2026-10-31T10%3A56%3A15Z&sr=c&sp=r&sig=Q4ltNNC1anSznMjDGKILHbt4QrdkOKOFpdV0%2BTimtXc%3D) | | Button/Field | Description | | --- | --- | --- | | 1 | Back button | Returns to the previous screen. | | 2 | Quick Filters | Filters the Invoices screen to show only the selected transactions and deselects the filter when tapped again. Filter options include: - **My Approvals** – When [Workflows](/doc/docs/workflows) is enabled, displays all unapproved transactions assigned to the user and waiting for approval. - **Overdue** – Displays all unapproved transactions waiting for approval beyond their due date. - **Due Today** – Displays all unapproved transactions with an approval due date of the current day. - **This Week** – Displays all unapproved transactions with an approval due date within the next seven days. | | 3 | Unapproved tab | Displays all unapproved transactions. | | 4 | Approved tab | Displays all approved transactions. | | 5 | Search | Filters transactions based on the entered characters. | | 6 | Filter Menu | Opens the filter menu to sort transactions by: - Location - Type - AP invoice or Journal entry - Vendor - Date range - Assignment - Assigned to me or Unassigned | | 7 | Transaction | Displays the transaction details, including: - Transaction type (AP Invoice or Journal entry) - Value - Vendor name - Location - Document date Tap a transaction to open the transaction details screen. When Workflows is enabled, the user's profile icon will appear next to the transactions assigned to the user. ![A screenshot of a phone number Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/r365-red-app-ap-approvals-image-m23bpxj5.png?sv=2026-02-06&spr=https&st=2026-10-31T09%3A56%3A15Z&se=2026-10-31T10%3A56%3A15Z&sr=c&sp=r&sig=Q4ltNNC1anSznMjDGKILHbt4QrdkOKOFpdV0%2BTimtXc%3D) | --- ## Manage AP Transactions Select a transaction from the Invoices screen to review and edit the [transaction details](/doc/docs/r365-red-app-ap-transactions#transaction-details-screen). ****Review a Linked Purchase Order**** Tap the linked PO number to open the [purchase order](/doc/docs/purchase-orders-overview-security). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2FKCOFD3.png?sv=2026-02-06&spr=https&st=2026-10-31T09%3A56%3A15Z&se=2026-10-31T10%3A56%3A15Z&sr=c&sp=r&sig=Q4ltNNC1anSznMjDGKILHbt4QrdkOKOFpdV0%2BTimtXc%3D) ****Manage Files**** 1. Tap to open the **Files** tab. 2. Tap the **+Create** button. 3. Select the **file type** to be attached. 4. To remove attached files, **swipe** the file to the left and select the **trashcan** icon. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8C5JH6J9.png?sv=2026-02-06&spr=https&st=2026-10-31T09%3A56%3A15Z&se=2026-10-31T10%3A56%3A15Z&sr=c&sp=r&sig=Q4ltNNC1anSznMjDGKILHbt4QrdkOKOFpdV0%2BTimtXc%3D) ****Approve/Unapprove Transactions**** Tap the **Approve/Unapprove** button on the transaction details to update the transaction. Learn more about [approving and unapproving transactions](/doc/docs/r365-red-app-ap-transactions#transaction-details-screen).