---
title: "R365 Custom Financial Reports: Assigning Reports"
slug: "r365-custom-financial-reports-assigning-reports"
description: "Grant users access to Custom Financial Reports via the Financial Report Viewer field or Report Role Setup page."
updated: 2025-09-05T21:28:53Z
published: 2025-09-05T21:28:53Z
canonical: "docs.restaurant365.com/r365-custom-financial-reports-assigning-reports"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# R365 Custom Financial Reports: Assigning Reports

As a Financial Report Builder, assigning Reports to certain Users enables more security and confidentiality around the reports and templates that are created.

Users with the following Permission will be able to manage User's access to Custom Financial Reports:

- Administration → Users → Report Roles → Create/Edit/Delete Report Roles

Access to Custom Financial Reports can be managed through the following portals:

1. Financial Report Viewer
2. Report Role Setup

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WEDUID73.png)

The screen above will be displayed when a User with the Viewer role does not have access to any reports. If you login and view this screen, contact your organization's System Administrator and direct him/her towards the steps below to grant you access to all necessary reports.

---

## Financial Report Viewer

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XCBLB43G.png)

User access can be granted as soon as a custom report is created or edited after its creation by navigating to the 'Viewer Access' field in the top right-hand corner above the report's 'Organization Units'.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/62e23a95-1b73-4e7f-a00e-a9a47c22c93f.png)

The 'Viewer Access' drop-down list displays all of the Report Roles that can be assigned or unassigned view access to this report.

> Only Users with the following Permission will be able to access this drop-down list:
> 
> - Administration → Users → Report Roles → Create/Edit/Delete Report Roles

---

## Report Role Setup

Custom Financial Reports can be added to Report Roles on the [Report Roles tab](/doc/docs/security-permissions-report-roles) of the [Security & Permissions page](/doc/docs/security-permissions-overview-security).

All Custom Financial Reports that have been created will be listed in the Custom Financial Reports group. Learn more about [configuring Report Roles here](/doc/docs/security-permissions-user-roles).

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/ca8d144d-7f99-4a45-a496-b1a8870a4152.png)