--- title: "R365 App: Orders Overview" slug: "r365-app-orders-overview" description: "Purchase orders in R365 mobile: Orders list (single-vendor and multi-vendor tabs), statuses (In Progress, Submitted, Invoiced), and creating orders." updated: 2025-11-26T20:49:41Z published: 2025-11-26T20:49:41Z canonical: "docs.restaurant365.com/r365-app-orders-overview" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # R365 App: Orders Overview Users can create, edit, review, and submit [purchase orders](/doc/docs/purchase-orders-overview-security) from within the R365 App. This allows users to create purchase orders from anywhere in the restaurant using their mobile device. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-USRTGUWO.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A04%3A58Z&se=2026-10-28T16%3A04%3A58Z&sr=c&sp=r&sig=GDB0wZcbutNYdileHmWD3ivHAK3%2Fi%2Fky0ROVgPv99Ew%3D) --- ## Security The permissions listed here are associated with Purchase Orders These permissions can be added to **custom user roles** or single **users**. Learn more about [managing permissions and custom user roles here](/doc/docs/custom-user-roles) Purchase Order permissions are found in the permission tree as follows: - Food - Purchasing - Purchase Order Templates - View Purchase Order Templates - Purchase Orders - View Purchase Orders - Send/Submit Purchase Orders - Edit Purchase Orders - Create Purchase Orders - Delete Purchase Orders - Shopping Lists - View Shopping Lists - Use Shopping Lists The [Permission Access report](/doc/docs/generating-a-permissions-access-report) can be used to determine which [user roles](/doc/docs/security-permissions-user-roles) or [users](https://help.restaurant365.net/support/login) already have these permissions assigned. Learn more about [user setup and security here](/doc/docs/user-setup-security-and-location-access). --- ## Navigation ****Navigation Menu**** 1. Select **More** from the bottom tab bar. 2. Select **Orders**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Z0UFX0XC.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A04%3A58Z&se=2026-10-28T16%3A04%3A58Z&sr=c&sp=r&sig=GDB0wZcbutNYdileHmWD3ivHAK3%2Fi%2Fky0ROVgPv99Ew%3D) --- ## Orders List ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-I57EVU4L.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A04%3A58Z&se=2026-10-28T16%3A04%3A58Z&sr=c&sp=r&sig=GDB0wZcbutNYdileHmWD3ivHAK3%2Fi%2Fky0ROVgPv99Ew%3D) | | **Field/Button** | **Description** | | --- | --- | --- | | **1** | Back button | Returns to the previous page | | **2** | Single-vendor | The list of all single-vendor purchase orders. | | **3** | Multi-vendor | The list of all in-progress multi-vendor purchase orders. > Once a multi-vendor order is submitted, the individual purchase orders will appear on the single-vendor orders list. | | **4** | Filter icon | Opens filter options for the purchase order list. Users can filter the list to sort the list as selected. | | **5** | Search | Searches and sorts the list of purchase orders by the keywords typed. | | **6** | Quick filters | Filters the list to only contain the filters that match the quick filter's criteria. | | **7** | Order entry | An individual purchase order entry. Tapping on an entry will open the purchase order details screen. | | **8** | Create button | Creates a new purchase order entry. | --- ## Order Entry Each order entry on the list of orders shows information about the order. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XFNCN86E.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A04%3A58Z&se=2026-10-28T16%3A04%3A58Z&sr=c&sp=r&sig=GDB0wZcbutNYdileHmWD3ivHAK3%2Fi%2Fky0ROVgPv99Ew%3D) | | **Field** | **Description** | | --- | --- | --- | | **1** | Purchase Order Number | The identifying purchase order number or name given to the purchase order. > On a multi-vendor order entry, this will show the Location placing the order. | | **2** | Vendor | The name of the vendor that the order is for. | | **3** | Date | The purchase order's order date. | | **4** | Total | The total cost of the items on the order. | | **5** | Status | The status of the purchase order. | --- ## Order Statuses | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-M224HILT.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A04%3A58Z&se=2026-10-28T16%3A04%3A58Z&sr=c&sp=r&sig=GDB0wZcbutNYdileHmWD3ivHAK3%2Fi%2Fky0ROVgPv99Ew%3D) | When marked **In progress**, the purchase order is editable and not submitted. | | --- | --- | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YUKFSJH7.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A04%3A58Z&se=2026-10-28T16%3A04%3A58Z&sr=c&sp=r&sig=GDB0wZcbutNYdileHmWD3ivHAK3%2Fi%2Fky0ROVgPv99Ew%3D) | When marked **Submitted**, the purchase order has been reviewed and submitted as an email to the vendor email on file. > Submitted purchase orders are not editable unless | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0L49SMD5.png?sv=2026-02-06&spr=https&st=2026-10-28T15%3A04%3A58Z&se=2026-10-28T16%3A04%3A58Z&sr=c&sp=r&sig=GDB0wZcbutNYdileHmWD3ivHAK3%2Fi%2Fky0ROVgPv99Ew%3D) | When marked **Invoiced**, the purchase order has been completed and invoiced. | --- ## Creating a Purchase Order Users can create a purchase order from either of the single-vendor or multi-vendor purchase order list. Learn more about [creating a purchase order in the R365 App](/doc/docs/r365-app-creating-an-order). Access rights granted to users or user roles that dictate what actions they can perform within the system.