--- title: "Barcode Scanning Logs and Transfers" slug: "r365-app-barcode-scanning-logs-and-transfers" description: "Use barcode scanning to add items to waste logs, donation logs, and item transfers in the R365 mobile app. Covers workflow and unrecognized barcodes." updated: 2025-12-02T17:00:55Z published: 2025-12-02T17:00:55Z canonical: "docs.restaurant365.com/r365-app-barcode-scanning-logs-and-transfers" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Barcode Scanning Logs and Transfers Barcode scanning links **barcodes** to **purchased items** in R365. When entering [**waste logs**](/doc/docs/r365-red-app-waste-logs), [**donations logs**](/doc/docs/r365-red-app-entering-donation-logs), or [**item transfers**](/doc/docs/r365-app-item-transfers-overview-and-security), users can save time by using the camera on their mobile device to scan purchased items onto the log or transfer. When a barcode that is mapped to a purchased/recipe item is scanned, users will be prompted to enter a quantity for the item so that it can be added to the log entry or item transfer form. This feature also allows users to map new Barcodes to previously unmapped Items. Barcodes can be managed via web. From the web version of R365, users can do the following: - [View Barcodes](/doc/docs/barcode-scanning-viewing-barcodes) - [Add Item Barcodes](/doc/docs/barcode-scanning-adding-and-deleting-barcodes) - [Print Barcodes](/doc/docs/barcode-scanning-printing-barcodes) - [Import Barcodes](/doc/docs/barcode-scanning-importing-barcodes) Barcode Scanning is an add-on feature. Contact your CSM to learn more. --- ## Security **To utilize barcode scanning with waste logs, donations logs, or item transfers, users will need **permissions** required to access the respective features. The permissions listed below are associated with waste logs, donation logs, and item transfers:** - **Food** - *Donations* - View Donations - View Donations Distributions - Edit Donations - Edit Donations Each Amounts - Create Donations - *Waste Logs* - View Waste Logs - View Waste Log Distributions - Edit Waste Logs - Edit Waste Log Each Amounts - Create Waste Logs - *Item Transfers* - View Item Transfers - View Item Transfer Distributions - Edit Item Transfers - Edit Item Transfer Detail Amounts - Create/Send Item Transfers These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Barcode Scanning Waste Logs and Donations Logs Users can utilize barcode scanning to scan purchased items onto **waste logs** or **donation logs**. Scanning items onto log entries instead of manual entry allows for more accurate item entry. Users can access barcode scanning for log entries from the log's add item tab. To open the barcode scanner and begin scanning for either waste logs or donation logs, follow these steps: ****1)** Navigate to **Waste logs** or **Donation logs** from the **More** menu in the bottom tab bar.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-49SNL1KM.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****2)** Tap to open an **In progress** log, or **create a new log**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JA275272.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****3)** When adding to an existing log, tap the **Add item +** button from the **Items** tab.** > [!NOTE] > When a new log is created, users should follow the system prompts for creating a new waste log or donation log, entering items on step 2. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-D5G2LSUU.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****4)** Select the **Scan barcode** option to access the barcode scanner.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0ABIZJZD.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****5)** Aim the device camera at the selected barcode to **scan the item** onto the log.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QOV3I69G.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****6)** Complete the item information, including **quantity**, and, for donation logs, a **reason type**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7574P7FX.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****7)** Tap the **Add item** button to finish adding the item to the log.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KMYWWOQ4.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****8)** Select **Yes** on the **Continue scanning** prompt to add another item with barcode scanning. Select **No** to return to the log’s item list.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AS15EZ4O.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****9)** Once completed, the item(s) will be added to the waste or donation log, and users can proceed with the log as needed.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XEEAZ6MR.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) --- ## **Barcode Scanning Item Transfers** Users can utilize barcode scanning to scan purchased items onto **item transfers**. Scanning items onto item transfer forms instead of manual entry allows for more accurate item entry. Users can access barcode scanning for item transfers from the transfer's **add item tab**. To open the barcode scanner and begin scanning onto item transfers, follow these steps: ****1)** Navigate to **Between store transfers** from the **More** menu in the bottom tab bar.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8XQSRY1G.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****2)** Tap to open an **In progress** transfer, or create a **new transfer**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-M7UWLZZD.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****3)** When adding to an existing transfer, tap the **Add item +** button from the **Items** tab.** > [!NOTE] > When a new transfer is created, users should follow the system prompts for creating a new transfer, entering items on step 2. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-X23X898L.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****4)** Select the **Scan barcode** option to access the barcode scanner.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-L3PDU7AE.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****5)** Aim the device camera at the selected barcode to **scan the item** onto the item transfer.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-R08T435L.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****6)** Complete the item information by entering a **quantity**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-EZTBY8GX.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****7)** Tap the **Add item** button to finish adding the item to the transfer.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-MY3J2T17.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****8)** Select **Yes** on the **Continue scanning** prompt to add another item with barcode scanning. Select **No** to return to the transfer’s item list.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AS15EZ4O.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) ****9)** Once completed, the item(s) will be added to the transfer, and users can proceed with the transfer as needed.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-UZG7I6RB.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) --- ## Barcode Not Found When an **unlinked barcode** is scanned, users may encounter the 'Barcode not found' message. Users will need to cancel or link the barcode to an item to proceed. Learn more about [linking barcodes to items](/doc/docs/r365-app-barcode-scanning-barcode-not-found). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GZ91OUGY.png?sv=2026-02-06&spr=https&st=2026-10-27T17%3A47%3A45Z&se=2026-10-27T18%3A47%3A45Z&sr=c&sp=r&sig=K7tV%2B46OKTfr7zj5CVz%2Fl5I6atRDhZDYhFTTCno4kg8%3D) Access rights granted to users or user roles that dictate what actions they can perform within the system.