---
title: "P&L Report v AvT Report"
slug: "pl-report-v-avt-report-1"
updated: 2025-08-26T17:00:26Z
published: 2025-08-26T17:00:26Z
canonical: "docs.restaurant365.com/pl-report-v-avt-report-1"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# P&L Report vs AvT Report

The [Profit and Loss](/doc/docs/profit-and-loss) statement and the [Actual vs Theoretical Analysis](/doc/docs/actual-vs-theoretical-analysis) report are not intended to tie back to each other, but even further, the amounts on these Reports may have a bigger variance due to the following reasons:

- **The AvT report does not include non-itemized transactions.** Costs may not be accurate for the AvT report when Paid Outs, Bank Expenses, and Invoices are not itemized.
- **Item Categories do not align perfectly with Cost Accounts**. This makes the two reports difficult to reconcile.
- **Accounts are not assigned correctly on Item records.** Navigate to the Items grid to verify that Inventory Accounts are not used in place of Cost Accounts and vice versa.

---

## How to Better Align Reports

There is a way, however, that you can get these reports **more closely aligned**. To do so, follow the guidelines below:

1. **Enter in itemized transactions** for transactions that were entered by account for Paid Outs, Bank Expenses, and/or AP Invoices entered by account rather than by item. Entering these transactions **by item** will ensure that items related to these types of transactions **will be included on the AvT report**. Here's an example of [itemizing a Paid Out](/doc/docs/dss-paid-outs) for further guidance
2. **Use the same naming convention** for Item Categories as you do for Cost Accounts. For example, if you have a FOOD COST account then create a FOOD [Item Category](/doc/docs/item-categories) 1, so that the Cost Account matches the Category name. This will help in comparing reports
3. **Ensure accounts are assigned correctly** by opening the Items grid and verifying that no Inventory Accounts are listed in the 'Cost Account' Column and that no Cost Accounts are listed in the 'Inventory Accounts' column
4. **Select these AvT Report Parameters** when running the report:
  - **Actual Dollar Usage** - Select 'Transaction Cost'
  - **Items to Display** - Select 'All Items'

Structured documents that provide insights and summaries of various operational metrics and financial data.