---
title: "Phase 3: Money Out"
slug: "phase-3-money-out"
description: "Phase 3: set up vendors, AP invoicing, manual and run-based payments, and bank expense recording. Covers AP Capture and R365 Payments."
updated: 2025-08-25T21:58:47Z
published: 2025-08-25T21:58:47Z
canonical: "docs.restaurant365.com/phase-3-money-out"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Phase 3: Money Out

This phase focuses on identifying how money leaves your restaurant organization and the process of tracking those transactions within R365.

### Phase Goals

- [Vendors](/doc/docs/vendor-record) are set up.
- Understand and begin the [AP invoicing process](/doc/docs/ap-invoice-record)
- Understand and begin AP payment process ([manual payments](/doc/docs/manual-payment), [payment runs](/doc/docs/creating-a-payment-run), and one-offs).
- Understand and begin recording [bank expenses](/doc/docs/bank-expense) ([vs. AP payments](/doc/docs/ap-payment-v-bank-expense)).
- Reporting ([AP aging](/doc/docs/ap-aging) and [trial balance](/doc/docs/trial-balance)).
- Timeline: 2-3 weeks.

### Advanced Topics

- [Docs to Process](/doc/docs/documents-to-process-overview) workflow.
- [Mark as Paid](/doc/docs/ap-invoice-mark-as-paid) payment workflow.
- [AP Capture](/doc/docs/r365-ap-capture-pro-overview) (add-on service).
- [R365 Payments](/doc/docs/r365-payments-overview-security) (add-on service).
- Reporting ([check register](/doc/docs/check-register)).
- [Payment terms](/doc/docs/payment-terms) and [discounts/credits](/doc/docs/payment-run-applying-credits) deep dive.

### What to prepare for next?

- Cutover! Get ready to close out your last period in your legacy system.
- Understanding of and ability to accomplish [DWM tasks](/doc/docs/daily-weekly-monthly-quarterly-tasks-accounting-operations).

Restaurant365

## Related

- [Phase 2: Money In](/phase-2-money-in.md)
- [Phase 5: Banking](/phase-5-banking.md)
- [Phase 3: Inventory](/phase-3-inventory.md)
- [Phase 4: Recipes](/phase-4-recipes.md)
- [Phase 2: Item Management and Transactions](/phase-2-item-management-and-transactions.md)
- [Phase 1: Items In](/phase-1-items-in.md)
- [Phase 6: Payroll](/phase-6-payroll.md)
- [Accounting Onboarding to Adoption](/accounting-onboarding-to-adoption.md)
- [Phase 6: Ops Onboarding to Adoption](/phase-6-ops-onboarding-to-adoption.md)