---
title: "Phase 2: Item Management and Transactions"
slug: "phase-2-item-management-and-transactions"
description: "Ops Phase 2: set up itemized invoicing, map vendor items, configure manager users, and establish daily AP tasks. Timeline: 3–4 weeks."
updated: 2024-07-26T20:59:01Z
published: 2024-07-26T20:59:01Z
canonical: "docs.restaurant365.com/phase-2-item-management-and-transactions"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Phase 2: Item Management and Transactions

Phase 2 focuses on Item Management and Transactions, such as [AP Invoices](/doc/docs/ap-invoices-overview-security), [Item Transfers](/doc/docs/item-transfers-overview-security), and [Waste Logs](/doc/docs/waste-logs-overview-security). At completion of this phase, your Cost of Goods Sold (COGS) is calculated from purchases. During the next phase, we will set up Inventory Counts, which will lower your COGS to the value of items that were used during the period.

Attention to detail with item setup and accurate invoicing will lead to accurate and automatic [item costing](/doc/docs/item-costing), which sets you up for success with [Inventory Counts](/doc/docs/inventory-counts-overview-security). You will also learn processes to maintain your items and invoices moving forward.

### Phase Goals

- Set up itemized invoicing for Food and Beverage Vendors
- [Set up Manager Users](/doc/docs/smart-ops-users-setup)
- Have fewer than 50 [unmapped Vendor Items](/doc/docs/vendor-item-mapping)
- Able to accurately [build new items and measures](/doc/docs/using-equivalence-to-add-u-of-ms-to-purchased-items)
- Establish [DWM Tasks](/doc/docs/daily-weekly-monthly-quarterly-tasks-accounting-operations) for AP Transactions
- Timeline: 3-4 weeks

### Advanced Topics

- Daily DSS Completion by Managers
- All Vendor Items mapped
- [Purchase Orders](/doc/docs/purchase-orders-overview-security)

### What is coming up in the next phase?

- Inventory Count Sheet setup
- Determine time and Locations for test count(s)
- Training Managers for taking Inventory

### Additional Resources

- [Operational Report Categories](/doc/docs/gl-accounts-operational-reports-categories)
- [AP Transactions: Missing Items](/doc/docs/ap-transactions-missing-items)
- [Documents to Process](/doc/docs/documents-to-process-overview)
- Reporting:
  - [Operations Reporting Essentials](/doc/docs/reporting-essentials)
  - [Item Cost Percent Breakout](/doc/docs/item-cost-percent-breakout)
  - [Receiving by Purchased Item](/doc/docs/receiving-by-purchased-item)
  - [Contract Violations](/doc/docs/contract-violations)

## Related

- [Phase 1: Items In](/phase-1-items-in.md)
- [Phase 2: Money In](/phase-2-money-in.md)
- [AP Imports: Manual Importing](/ap-imports-manual-importing.md)
- [Phase 6: Payroll](/phase-6-payroll.md)
- [Setting up POS Menu Item Modifier Management](/setting-up-pos-menu-item-modifier-management.md)
- [Phase 4: Recipes](/phase-4-recipes.md)
- [Phase 4: Accounting Cutover](/phase-4-accounting-cutover.md)
- [Phase 3: Money Out](/phase-3-money-out.md)