--- title: "Payroll Register Report" slug: "payroll-register-report" updated: 2026-07-27T15:52:17Z published: 2026-07-27T15:52:17Z canonical: "docs.restaurant365.com/payroll-register-report" stale: true --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Payroll Register Report The Payroll Register Report provides a register of employee payments — earnings, deductions, taxes, and check or direct deposit amounts — for a selected pay date range. Payroll administrators use this report to reconcile payroll and support audits. The report is available in [**My Reports**](/doc/docs/my-reports-overview#my-reports-tabs). --- ## Security Users must have the following permission(s) to run the Payroll Register Report: - Payroll → R365 Payroll → Reports → View Reports These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Run the Payroll Register Report Follow these steps to run the Payroll Register Report from My Reports: *Click steps to expand for additional information and images.* ****1)** Open the **Reports** app and select ‘My reports.’** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-L1BHI5NV.png) ****2)** Enter all or part of "Payroll Register" in the search bar.** Search results appear under the **My Reports** tab. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DHOXW9KT.png) ****3)** Under the **Other** section, locate **Payroll Register Report**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-EVA6QABP.png) ****4)** Click **RUN** to run with the current saved view, or click **Customize** to configure parameters first.** 1. Clicking **RUN** opens the report in the viewer. Skip to step 6. 2. Clicking **Customize** opens the parameter panel. Continue to step 5. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-EUX8WZT8.png) ****5)** Configure parameters in the panel, then click **RUN**.** Use the following parameters to filter and configure the report: | Parameter | Description | | --- | --- | | Start | Start date of the pay date range. Click **Today** or **Yest.** for a quick selection, or use the date picker. | | End | End date of the pay date range. Click **Today** or **Yest.** for a quick selection, or use the date picker. | | Locations | Filters results to selected locations tied to the payroll company. Defaults to All Selected. | | Employees | Search for and select specific employees to include. Defaults to All. | | Pay Run Type | Filters results to the selected pay run type. Toggle between on cycle and off cycle. | | Employee Status | Filters results to employees with the selected employment status. Defaults to All. | | FLSA Status | Filters results to employees with the selected FLSA classification. Defaults to All. | | Employment Type | Filters results to employees with the selected employment type. Defaults to All. | | Summary | Controls the level of detail in the report. Set to **Yes** for totals only (Summary mode). Set to **No** for a full per-employee breakdown (Detail mode). Defaults to No. | | GroupBy | Groups report results and adds a sub-total row for each group value. Options: Pay Run Type, Locations, Pay Groups, FLSA Status, Employee. Defaults to None. | | Exclude Voided Paychecks | Set to **Yes** to exclude voided and deleted payments from the register. Set to **No** (default) to include all payments. Included voided payments appear without any visual indicator distinguishing them from active payments. | ****6)** Review the report in the viewer.** The report displays a header, payment data (per-employee in Detail mode, totals in Summary mode), and a summary section. See [**Report layout**](/doc/docs/payroll-register-report#report-layout) below for column and section details. --- ## Export, email, or print the Payroll Register Report To export, email, or print the report from the My Reports list, click the **RUN** dropdown arrow (▼), then select the desired option: - **Export** — downloads the report - **Email** — sends the report via email - **Print** — opens the report for printing ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YIPWOBZJ.png) These options are also available from the toolbar within the report viewer. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WNIYZ6CS.png) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9C4AHMS1.png) --- ## Report layout ### Header The report header displays the following: - Report title - Pay date range - Selected Pay Run Type(s) - FLSA Status filter value - Date and time the report was run - Page number ### Detail mode columns In Detail mode, the report includes a row per employee payment. Earnings, deductions, and taxes each appear as one set of columns per code, sub-totaled by code and by section. | Column | Description | | --- | --- | | Employee Name | Employee name from the employee record. | | Employee # | Employee identifier. | | Pay Run ID | Identifier for the pay run. | | Pay Date | Scheduled pay date for the pay run. | | Pay Period End Date | End date of the pay period. | | Earning Code / Hours / Rate / Amount | One set of columns per earning code, sub-totaled by code and by section. | | Deduction Code / Amount | One set of columns per deduction code, sub-totaled by code and by section. | | Tax Code / Amount | One set of columns per tax code, sub-totaled by code and by section. | | Check # | Check number. Populated for payments made by check. | | Check Amount | Amount paid by check. | | Direct Deposit Amount | Amount paid by direct deposit. | | Net Amount | Net pay for the employee payment. | ### Summary section Both Detail and Summary modes include a summary section at the end of the report: - Total earnings by earning code - Total deductions by deduction code - Total taxes by tax code - Grand totals: Direct Deposit amount, Check amount, number of pays, number of hours, and total earnings, deductions, and taxes > [!NOTE] > Voided or deleted payments are included in the register unless Exclude Voided Paychecks is set to Yes. Included voided payments appear without any visual indicator distinguishing them from active payments. An entity configured in Payroll Admin that defines the employer of record for a group of employees. It controls tax registration, pay calendars, and how paycheck runs and journal entries are grouped. A regularly scheduled payroll run that follows the standard pay calendar set up in R365. On Cycle runs process wages for a standard pay period and are the most common pay run type. A payroll run that occurs outside the regular pay schedule. Used for bonus payments, termination pay, corrections, or other payments that don't align with the standard pay calendar. Fair Labor Standards Act. A U.S. federal law that establishes minimum wage, overtime pay, and employee classification rules. In R365, FLSA Status identifies whether an employee is exempt or non-exempt from overtime pay requirements. A database entry that contains detailed info about an employee, including personal details and employment history.