--- title: "Payroll Preview Report" slug: "payroll-preview-report" description: "Review DSS-based payroll data including punches, regular pay, overtime pay, and penalty pay before processing payroll." updated: 2025-06-04T18:46:39Z published: 2025-06-04T18:46:39Z canonical: "docs.restaurant365.com/payroll-preview-report" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Payroll Preview Report This article reviews the Workforce Payroll Preview Report, which is located on the [Workforce tab](/doc/docs/my-reports-workforce-overview) of 'My Reports'. The Workforce Payroll Preview Report displays payroll information based on DSS data for a selected date range. Here, punches, regular pay, overtime pay, penalty pay, and tips can be reviewed. This report includes built-in filters for Job, Job Type, and Pay Frequency. > The 'Pay Frequency' filter is only displayed when Pay365 is enabled. --- ## Navigation The My Reports search bar can be used to search R365's entire catalog of reports. 1. Open the **Reports** app. 2. Navigate to **My Reports**. 3. Enter all or part of the report name in the **search bar**. 4. The **Results** tab will open with the list of search results. 5. From beneath the report name, click **Run** to run the report with the selected report view. -OR- Click **Customize** to adjust the report parameters and run the report. ![Overview of report options in Restaurant365 with highlighted run and customize buttons.](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/report.png) --- ## Report Parameters ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-K48I4RDI.png) | **Field** | **Description** | | --- | --- | | **Filter by** | A list of all filter categories. | | **Filter** | A list of filter options, based on the 'Filter by' category selected (#1). | | **Start date** | The beginning date for the report. | | **End date** | The end date for the report. | | **Job** | List of jobs available for the selected filter (#2). Select one or more jobs to filter by job. | | **Job type** | List of labor operational report categories associated with the GL accounts assigned to jobs. Select one or more job types to filter by job type. | | **Pay frequency** | If Pay365 is enabled, this report can be filtered by the pay frequency election of each employee. - **Pay** - When selected, only Employees who have elected to be paid daily will be included in the report - **Traditional Pay -** When selected, only Employees who have elected to be paid per traditional pay period will be included in the report - **All Employees** - When selected, all Employees will be included, regardless of Pay Frequency election. | | **Sales column** | Determines which columns are displayed for sales data. - **Summary** - Gross Sales - **Detailed** - Net Sales, Gross Sales, CC Sales, Cash Sales | | **Run button** | Runs the report. Users can also send, export, or print the report directly from this button by clicking the down arrow portion, then selecting the desired action. | Learn more about [Report Views and their added functionality.](/doc/docs/my-reports-using-my-reports#report-views) --- ## Report Columns ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HC03YWQU.png) | **Field** | **Description** | | --- | --- | | **Date** | Dates of labor punches within the date range. | | **Employee** | Employee's name. | | **Payroll ID** | Employee's payroll ID. | | **In** | Time the employee clocked in. | | **Out** | Time the employee clocked out. | | **Location** | Location tied to the employee's punches. | | **Loc number** | Location number. | | **Job** | Employee's job title. | | **Job code** | Job code associated with the job. | | **Reg hrs** | Amount of regular hours the employee worked on that day. Hours are reported as a decimal (e.g., 4h 15m = 4.25). | | **OT hrs** | Amount of overtime hours the employee worked on that day. Hours are reported as a decimal (e.g., 4h 15m = 4.25). | | **Tot hrs** | Total hours the employee worked. Hours are reported as a decimal (e.g., 4h 15m = 4.25). | | **Payrate** | Employee's rate of pay for the job. | | **Reg pay** | Amount of regular pay. | | **OT pay** | Amount of overtime pay. | | **Penalty pay** | Amount of pay associated with break penalties, split shift penalties, and/or clopening penalties. | | **Total pay** | Total pay amount from hours worked, including regular pay and overtime pay. | | **Gross sales** | Amount of gross sales made from guest checks. | | **Tips** | Amount of credit card tips for the employee. | | **Declared tips** | Total amount of credit card and cash tips declared by the employee. | | **Total pay w/ tips** | Total pay amount, including regular pay, overtime pay, and declared tips. | | **Min wage req** | Minimum pay amount an employee must receive if paid minimum wage. | | **Min wage adj** | The amount of pay needed to meet minimum wage requirements if 'total pay w/ tips' is less than 'min wage req'. | --- ## Email, Export, or Print the Report This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Learn more about how to [send, export, or print this report](/doc/docs/my-reports-send-export-or-print-reports). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U3S8UCR9.png)