--- title: "Payment Runs Page" slug: "payment-runs-page" description: "Navigate the Payment Runs list page: filter by status, open existing runs, and create new payment runs." updated: 2025-10-29T22:26:57Z published: 2025-10-29T22:26:57Z canonical: "docs.restaurant365.com/payment-runs-page" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Payment Runs Page The [Payment Runs](/doc/docs/payment-run-overview) page displays all payment runs in the database in a sortable grid, and provides an overview of current, pending, and completed payment runs. From this page, payment runs can be created, reviewed, updated, and opened to create matching payments. When '[Payment Run Approvals](/doc/docs/payment-run-approvals)' is enabled, incomplete payment runs are grouped in a 'Pending' section at the top of the page to make identifying runs that require attention easier and faster. --- ## Security **The Permissions listed here are associated with Payment Runs:** - Accounts Payable - Payment Runs - View Payment Runs - Export ACH in Payment Runs - Send/Edit R365 Payments - Email ACH Stubs in Payment Runs - Print Checks w/Signature in Payment Runs - Print Checks in Payment Runs - Create/Edit Payment Runs - Create Checks in Payment Runs - Approve Payment Runs - Unapprove Payment Runs - Delete Payment Runs These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation ****Navigation Steps**** 1. Open the **Accounting** application. 2. Expand **Accounts Payable**. 3. Click **Payment Runs**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YG0Z4FMR.png) ****Search**** Navigate to pages with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **page name** in the R365 global search bar. 2. Select the page from the results list. > Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png) --- ## Payment Runs Grid ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6YH2QI4O.png) ### Payment Runs Grid Buttons and Fields | | **Button/Field** | **Description** | | --- | --- | --- | | **1** | Search Bar | Filters the table for the entered text. | | **2** | Create Payment Run | Opens the [**Payment Run Record**](/doc/docs/payment-run-record). Learn more about [Creating Payment Runs](https://docs.restaurant365.com/docs/creating-a-payment-run). | | **3** | Table Actions | - **Table Views -** Saved table filters and column settings. Learn more about [managing table views](/doc/docs/manage-table-views): - **Filter -** Opens the [Filter menu](/doc/docs/filtering-tables), where filters based on column values can be applied. When filters are applied, the number of conditions is displayed next to the button. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1750356101842.png) - **Columns** - Opens the [Columns menu](/doc/docs/adjust-table-columns), where table columns can be hidden, shown, and rearranged. The number of hidden columns is displayed next to the button. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1750356013521.png) - **Export** - [Exports the table](/doc/docs/export-grid-data) to a .csv file. - **Refresh Data** **-** Refreshes the table without changing the view. | ### Payment Runs Grid Columns Click on any Payment Run in the grid to open the [Payment Run Details screen](http://docs.restaurant365.com/docs/payment-run-details). | **Field** | **Description** | | --- | --- | | Payment Run | Displays the **name** of the Payment Run. > [!NOTE] > - New Payment Runs are **automatically named** as: *Bank Account Number - Date - Time Stamp - Sequence Number - User’s Full Name*. > - The name can be edited from the Payment Run record and does **not** need to be unique. > - The Sequence Number reflects how many Payment Runs the same user created **on that date**. | | Status | Shows the current **status** of the Payment Run. Possible statuses include: - **Draft** – saved but not submitted. - **Unapproved** – pending approval or modification. - **Approved** – ready to be unapproved, updated, or paid. - **Payments Created** – payments generated and waiting for processing (printing checks or processing through R365 Payments, if enabled). - **Payments Processed** – all payments have been processed. Learn more about [Payment Run Statuses](/doc/docs/payment-runs-page-payment-run-statuses). > [!NOTE] > The grid is filtered by default to 'Payments Created' or 'Payments Processed.' Remove this filter from the 'Filter' button. | | Payment Date | Displays the **default payment date** for accounts payable (AP) payments created in this Payment Run. | | Total Amount | Shows the **total amount of all AP payments** created in this Payment Run. | | Bank Account | Lists the **bank account** used to record all AP payments in this Payment Run. | | Location | Displays the **Location** associated with this Payment Run. | --- ## Payment Run Approvals Payment Run Approvals adds an approval step to payment run processing. When enabled, the layout of the Payment Runs page is modified to group 'Unapproved' and 'Approved' Payment Runs in a separate section at the top of the page. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U76KACRM.png) Learn more about [Payment Run Approvals here](/doc/docs/payment-run-approvals). To enable Payment Run Approvals, contact your CSM.