--- title: "Payment Run Details" slug: "payment-run-details" description: "Explore fields in the Payment Run detail view, including invoice selections, payment methods, and amounts." updated: 2025-10-29T22:27:41Z published: 2025-10-29T22:27:41Z canonical: "docs.restaurant365.com/payment-run-details" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Payment Run Details The Payment Run Details screen displays a complete record of a payment run, including all transactions and related payment actions. Located within the [Payment Runs](/doc/docs/payment-runs-page) page, it helps verify invoice selection, confirm approval status, and generate payments before completing the run. From this screen, users can: - [Select invoices to include in the Payment Run](/doc/docs/review-and-approve-a-payment-run#include-exclude-vendors-or-invoices). - [Approve or unapprove the Payment Run](/doc/docs/review-and-approve-a-payment-run). - [Create payments for the selected invoices](/doc/docs/payment-run-creating-payments). --- ## Security **The Permissions listed here are associated with Payment Runs:** - Accounts Payable - Payment Runs - View Payment Runs - Export ACH in Payment Runs - Send/Edit R365 Payments - Email ACH Stubs in Payment Runs - Print Checks w/Signature in Payment Runs - Print Checks in Payment Runs - Create/Edit Payment Runs - Create Checks in Payment Runs - Approve Payment Runs - Unapprove Payment Runs - Delete Payment Runs These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation **Navigation Steps** 1. Navigate to the [**Payment Runs**](http://docs.restaurant365.com/docs/payment-runs-page) page. 2. Click the desired Payment Run in the **Payment Runs grid**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Z4O7EQH3.png) > [!NOTE] > If the payment run is still in 'Draft' status, the [Payment Run Record](/doc/docs/payment-run-record) will open for editing. > [!NOTE] > If **Payment Run Approvals** is enabled, click '**Details**' on the desired '**Pending Run**' or the desired record in **'Past Runs'**. > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-SRSLSLPE.png) > > Learn more about [Payment Run Approvals here](/doc/docs/payment-run-approvals). --- ## Payment Run Details screen In this article, the Payment Run details screen will be broken down into the following sections: - A. [Payment Run Header](/docs/payment-run-details#sidesheet-header) - B. [Payment Run Info Card](/docs/payment-run-details#payment-run-info-card) - C. [Invoices by Vendor List](/docs/payment-run-details#invoices-by-vendor-list) - D. [Vendor Invoice Card](/doc/docs/payment-run-details#d-vendor-invoice-card) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6MFXE54N.png) ### A. Payment Run Header ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U3W13J71.png) | | **Button/Field** | **Description** | | --- | --- | --- | | 1 | Payment Run | The **name** of the payment run. | | 2 | Status | The **current status** of the payment run. Statuses include: - Draft - Unapproved - Approved - Payments Created - Payments Processed > [!NOTE] > [Learn more](/doc/docs/payment-runs-page-payment-run-statuses) about the Payment Run process and its associated statuses. | | 3 | Save | **Saves** any changes made to the payment run. | | 4 | Approve / Unapprove | When '[Payment Run Approvals](/doc/docs/payment-run-approvals)' is enabled, **a****pproves or unapproves** the payment run, depending on its current status. | | 5 | Create Payments | Opens the ['Payments Created' screen](/doc/docs/payment-run-record#payments-created-window) to create payments for the selected transactions. [Learn more about creating payments](/doc/docs/payment-run-creating-payments). > [!NOTE] > When 'Payment Run Approvals' is enabled, the run must be approved before payments can be created. | | 6 | Close | **Exits** without saving changes. | ### B. Payment Run Info Card ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KNTRECLE.png) | | **Button/Field** | **Description** | | --- | --- | --- | | 1 | Payments to Be Paid | The number of **payments** to be made, based on invoice selections in the Invoices by Vendor List. | | 2 | Invoices Included / Excluded | Displays two data points: - **Invoices** – number of invoices included, or toggled on, in the Payment Run. - **Excluded** – number of invoices excluded, or toggled off, in the Payment Run. | | 3 | Payment Run Total | The **total amount** of the Payment Run for all invoices toggled on. | | 4 | Balances Before / After | Displays two data points: - **Balance Before** – current balance in the Payment Run’s bank account. - **Balance After** – balance in the Payment Run’s bank account after subtracting the Payment Run Total. | | 5 | Bank Account | The name and number of the Payment Run’s **bank account**. | | 6 | Location | The **Location** assigned to the Payment Run. | | 7 | Date | Displays the **default payment date** for accounts payable (AP) payments created in this Payment Run. | | 8 | Payment Run Note | Displays an **optional note** viewable by any user with access to the Payment Run. > [!NOTE] > The field supports up to 2,500 characters. | ### **C.** Invoices by Vendor List ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VP5WQKKQ.png) | | **Button/Field** | **Description** | | --- | --- | --- | | 1 | Vendor Drop-Down | Opens a list of all **vendors** from the Payment Run’s transactions. Filter for specific vendors to assist with completing or approving the Payment Run. | | 2 | Filtered Total | The **total amount** of the Payment Run for all transactions toggled on. | | 3 | Vendor Toggle | Includes (on) or excludes (off) the **vendor** and its transactions from the Payment Run. | | 4 | Vendor | The name of the vendor and the number of transactions included. The entire vendor can be toggled off using the **Vendor Toggle**, or individual transactions can be toggled off using the **Transaction Toggle**. Transactions for each vendor can be collapsed by clicking the Vendor name. | | 5 | Vendor Total | The **total amount** of transactions toggled on for the selected Vendor. | | 6 | Vendor Transaction | The individual **Vendor Transaction card**. [See below](/doc/docs/payment-run-details#d-vendor-invoice-card) for more details. | ### D. Vendor Transaction Card ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OV1ACEQ3.png) | | **Button/Field** | **Description** | | --- | --- | --- | | 1 | Transaction Toggle | Includes (on) or excludes (off) the **transaction** from the Payment Run. | | 2 | Transaction | The **transaction number**, hyperlinked to its invoice record. The linked record opens in a new window for further review. | | 3 | Invoice Priority Status | The invoice’s **priority status**, if one is set. | | 4 | Comments | Displays **comments** from the transaction comments field. If the '**Payment Hold**' toggle is enabled, it also appears here. | | 5 | Due Date | The date the payment is **due**. | | 6 | Payment Date | The date the payment is **made**. | | 7 | Location | The **location** associated with the payment. | | 8 | Payment Total | The **total amount** of the invoice and the **payment method** set on the vendor record. | > [!NOTE] > Once the Payment has been created, the AP Payment number will be included on the Vendor Transaction. This number is hyperlinked to the AP Payment record, and displays a 'Voided' status if the Payment has been voided. > > > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZE69U08X.png)