Paying Your Credit Card Bill

  • Published on Jun 11, 2024
  • 2 minute(s) read
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If you have a Credit Card Bank GL Account setup to pay expenses you will need to record the payments to the appropriate accounts within Restaurant365 to allow for ease of matching during your ‘Bank Activity/Bank Reconciliation’ process. There are two options in Restaurant365 to accomplish this.

Option 1 - Credit Card Paid with Auto Pay

If your Credit Card bill is paid with Auto Pay, you will need to record a Bank Transfer. You can do this by hovering over 'Banking' and clicking on 'Transfer'.

 

       
  1.        

    Number - This field will be auto-populated with the next Bank Transfer number

       
    2.    
  2.        

    Transfer From - The Bank Account used to pay the CC Bill

       
    3.    
  3.        

    Transfer To - The Credit Card Account

       
    4.    
  4.        

    Comment - An optional field for additional information

       
    5.    
  5.        

    Amount - The amount of the Auto Payment

       
    6.    
  6.        

    Date - The date of the Auto Payment

       
    7.    
  7.        

    Location - Should be the Legal Entity associated with your cash account

       
    8.    
  8.        

    Transfer To - The location of the Bank Transfer

       

Once 'Saved' and 'Approved', the Transfer will create the matching entries for Reconciliation.

Option 2 - Credit Card Paid with Check

If you wish to pay your Credit Card bill with a check, you will need to record a Bank Withdrawal.

You can do this by hovering over 'Banking' on the top ribbon and clicking 'Withdrawal'. A new window will open where expense details can be entered.

       
  1.        

    Checking Account -  The Bank Account used to pay the Credit Card Bill

       
    2.    
  2.        

    Number - The Bank Expense number

       
    3.    
  3.        

    Vendor - The Vendor the check will be made out to

       
    4.    
  4.        

    Paid To - The Credit Card account you are using to pay the bill

       
    5.    
  5.        

    Location - The Legal Entity associated with your cash account

       
    6.    
  6.        

    Check Memo - Information printed on the Memo line of the check

       
    7.    
  7.        

    Address - The address of the selected Vendor. This address can be manually changed by clicking the 'Change Address' button to the right of this field

       
    8.    
  8.        

    Amount -  The amount of the Auto Payment

       
    9.    
  9.        

    Amount Text - Auto-populated based on the Amount field

       
    10.    
  10.        

    Date -  The date of the Auto Payment

       
    11.    
  11.        

    Account - The Credit Card Account you are using to pay the bill

       
    12.    
  12.        

    Amount - The amount of the payment

       
    13.    
  13.        

    Comment - An optional field for additional information

       
    14.    
  14.        

    Location - Should be the Legal Entity associated with your cash account

       
    15.    
  15.        

    Add / Clear Button - Allows you to save/delete the information you inputted in the Details Bar

       

Once 'Saved' and 'Approved', the Withdrawal will create the matching entries for reconciliation.