--- title: "Import Earnings" slug: "pay-runs-import-earnings" description: "Import earnings into a pay run — download the template, fill in employee and earning data, upload the file, and review any errors." updated: 2025-09-23T20:36:33Z published: 2025-09-23T20:36:33Z canonical: "docs.restaurant365.com/pay-runs-import-earnings" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Import Earnings Earnings are imported from the [Imports page.](/doc/docs/pay-runs-imports-page) --- ## Security **Users must have the following permission to import earnings:** - Payroll → Workforce Payroll → Payments → Edit Payments These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Import Earnings Follow these steps to import earnings to a pay run using the Add Import wizard: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Imports page**](/doc/docs/pay-runs-imports-page)**.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VX5G4L56.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A04Z&se=2026-11-11T09%3A04%3A04Z&sr=c&sp=r&sig=wKpcblBHyro8wLseA%2BIc1b8vHkmN5bzu8%2FSJbhYwvmY%3D) ****2)** Click **+Add** to open the [Add Import wizard](/doc/docs/pay-runs-add-import-wizard).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GF9FZJCK.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A04Z&se=2026-11-11T09%3A04%3A04Z&sr=c&sp=r&sig=wKpcblBHyro8wLseA%2BIc1b8vHkmN5bzu8%2FSJbhYwvmY%3D) ****3)** Select the desired **pay run**.** All unfinalized pay runs, including [off-cycle pay runs](/doc/docs/off-cycle-pay-runs-overview), are available for selection. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O3YETD6F.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A04Z&se=2026-11-11T09%3A04%3A04Z&sr=c&sp=r&sig=wKpcblBHyro8wLseA%2BIc1b8vHkmN5bzu8%2FSJbhYwvmY%3D) ****4)** Select **Earnings.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0DJICQLU.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A04Z&se=2026-11-11T09%3A04%3A04Z&sr=c&sp=r&sig=wKpcblBHyro8wLseA%2BIc1b8vHkmN5bzu8%2FSJbhYwvmY%3D) ****5)** If importing previously paid earnings, click the checkbox for **Mark earnings as previously paid. (***if applicable****)***** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VUMB3J27.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A04Z&se=2026-11-11T09%3A04%3A04Z&sr=c&sp=r&sig=wKpcblBHyro8wLseA%2BIc1b8vHkmN5bzu8%2FSJbhYwvmY%3D) ****6)** Click **Download Earnings Template**.** When the Earnings Import template is downloaded, all active employees and all valid earnings types are included in the blank template. > [!TIP] > **R365 Best Practice** > > Save time on future imports by creating and maintaining an internal ‘base’ templates that only includes the employees commonly included in earnings imports. Use the system-generated template as a reference point—not a recurring step—unless employee details have changed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-UP17R2OE.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A04Z&se=2026-11-11T09%3A04%3A04Z&sr=c&sp=r&sig=wKpcblBHyro8wLseA%2BIc1b8vHkmN5bzu8%2FSJbhYwvmY%3D) ****7)** Enter earning details into the downloaded [Earnings Import template](/doc/docs/pay-runs-earnings-import-template).** Multiple earning types for the same employee can be imported on the same template by adding additional rows with the employee’s information. All rows in the Earnings Import template will be checked for validity when it is uploaded. Removing unnecessary employees prior to import reduces rows in the review step of the import process. ****8)** **Upload** the finalized Earnings Import template by clicking **Browse Files** or by **dragging and dropping** the file into the upload box.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-A73JC0SO.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A04Z&se=2026-11-11T09%3A04%3A04Z&sr=c&sp=r&sig=wKpcblBHyro8wLseA%2BIc1b8vHkmN5bzu8%2FSJbhYwvmY%3D) ****9)** Click **Continue**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BYOPGP94.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A04Z&se=2026-11-11T09%3A04%3A04Z&sr=c&sp=r&sig=wKpcblBHyro8wLseA%2BIc1b8vHkmN5bzu8%2FSJbhYwvmY%3D) ****10)** [Correct import errors](/doc/docs/review-pay-run-import-errors).** Only rows without errors will be imported. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-EGTQYUL3.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A04Z&se=2026-11-11T09%3A04%3A04Z&sr=c&sp=r&sig=wKpcblBHyro8wLseA%2BIc1b8vHkmN5bzu8%2FSJbhYwvmY%3D) ****11)** Click **Complete Import** to import rows without errors.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BV6IX0JG.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A04Z&se=2026-11-11T09%3A04%3A04Z&sr=c&sp=r&sig=wKpcblBHyro8wLseA%2BIc1b8vHkmN5bzu8%2FSJbhYwvmY%3D) Restaurant365